April 13, 2020 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Procedural Items
I.A. Call meeting to order
I.B. Roll call and record names of members present.
I.C. Pledge of Allegiance and Oklahoma Pledge.
II. Recognize and hear from visitors.
II.A. Speakers must identify themselves.
II.B. Each speaker is given a maximum of five (5) minutes.
II.C. In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
II.D. Total time allocated to this item is thirty (30) minutes.
II.E. Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
II.F. Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
II.G. The president reserves the right to interrupt this section and move to the next item.
II.H. In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments for the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public.
III. Superintendent Reports
III.A. Bond Construction Update
III.B. Student Recognition/Campus News
III.C. Operations Facilities Update
III.D. Child Nutrition Update
III.E. Monthly Budget Report
IV. General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-I. (These items may be approved by one board motion, unless any board member desires to have a separate vote on any or all of these items.)
IV.A. Minutes of the March 9, 2020 regular meeting.
IV.B. Purchase Order Register - General Fund 758-782, Building Fund 144-150, and Child Nutrition 31.
IV.C. Activity Fund Summary of Accounts.
IV.D. Emergency Transfers
IV.E. Employment, Resignations, and Retirement - Certified Personnel (per attachment).
IV.F. Employment, Resignations, and Retirement - Support Personnel (per attachment).
IV.G. Surplus items to be disposed of in accordance with the State Law of Oklahoma.
IV.H. 2020-2021 Agreement between Northeast Technology Center and Claremore Public Schools Pre-Engineering Program. 
IV.I. National Purchasing Cooperative Interlocal Participation Agreement automatically renew for successive one-year terms unless sooner terminated in accordance with the provisions of the agreement for BuyBoard online national purchasing to reduce the cost of goods and services.(Information only.)

 
V. Superintendent's Services
V.A. Discussion, consideration and vote to approve or not to approve the Flintco, LLC Application and Certification for Payment No. 4, dated March 31, 2020 for the 2019 Bond Issue Projects.
V.B. Discussion, consideration and vote to approve or not to approve Creative Learning Systems Purchase Agreement and Curriculum and Support Agreement for Catalayah Elementary, Claremont Elementary, Roosa Elementary and Westside Elementary for Stem SmartLab Learning Environment.
V.C. Discussion, consideration and vote to approve or not to approve Resolution to Grant Emergency Powers to the Superintendent due to the impending threat of COVID-19.
V.D. Discussion, consideration and vote to approve or not to approve last day of school on official 2019-2020 Academic Calendar as May 21, 2020 due to Covid-19.
V.E. Discussion, consideration and vote to ratify the superintendent's March 30, 2020 memorandum to all full-time support personnel and to authorize the superintendent to continue to implement it so long as he deems it in the best interest of the CPS or until June 30, 2020 which every comes first.
V.F. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
 
V.G. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $3,500,000 General Obligation Combined Purpose Bonds of this School District; and designating bond counsel for this issuance of bonds.
V.H. Discussion, consideration and vote to approve or not to approve Interlocal Agreement between Rogers County and the Claremore Public Schools, Independent School District  No. 001 giving authorization to Rogers County to utilize county-owned equipment, labor, and supplies at their disposal on property owned by Claremore Public Schools for routine maintenance.
V.I. Discussion, consideration and vote to approve or not to approve, new Policy B-MAA, Board of Education Meetings Teleconferencing or Videoconference Regulations.
V.J. Discussion, consideration and vote to approve or not to approve new Policy B-MAAA, Board of Education Meetings Teleconferencing or Videoconference Regulations.
V.K. Discussion, consideration and vote to approve or not to approve new Policy B-MAAAA, Board of Education Meeting Public Participation.
V.L. Discussion, consideration and vote to approve or not to approve revising Policy S-AD,  Administering of Medicines to Minor Students Policy. 
V.M. Discussion, consideration and vote to approve or not to approve revising Policy S-TE, Smoking, Vaping and the Use of Tobacco Products Policy.
VI. Executive Session
VI.A. Discussion, consideration, and vote to go or not to go into executive session to discuss hiring Suzanne Hinds, Westside Principal for 2020-2021 fiscal year. (25 O.S. Sec. 307 (B)(1) and (B)(7).)
VI.B. Acknowledge return to open session.
VI.C. Statement by Board President of Executive Session Minutes
VII. Superintendent's Service (Part Two)
VII.A. Discussion, consideration and vote to approve or not to approve the hiring of Suzanne Hinds, Westside Principal for 2020-2021 fiscal year.
VIII. New Business - Matters that could not be foreseen 48 hours prior to meeting.
IX. Vote to Adjourn
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