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January 11, 2021 at 6:00 PM - Regular Meeting

Minutes
1. Call the meeting to order and roll call
2. Board to receive student input.
Discussion:  No Action
3. Kyle Crawford with Exterior Solutions to give a presentation regarding school building roofs.
Discussion:  No action
4. Board of Education to read an updated statement regarding 2020 Special Education Audit with discussion by members of the board.
Discussion:  Jennifer Bornemann read the following statement:

Union City Public Schools Administration and Board of Education Statement
on
the Oklahoma State Department of Education
Special Education Audit Report

Serving every child with fidelity and quality education services in the safest environment is our priority at Union City Public Schools.  Our district underwent a Special Education Services ("SES") audit in the Spring of 2020 conducted by the Oklahoma State Department of Education ("OSDE").  This compliance review looked at the district’s policies and procedures, student files and caseload reviews, to assist us in locating inconsistencies related to educational services provided to students who are identified as needing special services.  This review was conducted solely on records uploaded to the State Department of Education’s online special education software and did not involve a review of records in the possession of Union City Public Schools or any interviews with staff.  As previously suspected by some individuals, the OSDE audit made no findings of fraud or gross negligence.

Not only do we value the recommendations made by the OSDE-SES, but we are committed to making sure that we meet the individual needs of every child we serve through our SES program.  The district submitted a corrective action plan and assurances to the OSDE, and we are waiting on their response and any possible revisions. 

State and federal requirements for Individuals with Disabilities Education Act must be fulfilled. Not only must we provide each student with their individual educational plans, but with this responsibility, comes an increased paperwork load for each individual student as well as increased responsibilities for special education staff.  While making sure that this is done correctly and timely, it is imperative to have the staff and the support systems in place to provide the high-level, quality education services that every child deserves. 

Previously, the district did not allocate enough resources to support the volume of work that each individual SES case requires.  In September 2020 with the arrival of the permanent superintendent, SES services were realigned. In October, Superintendent, Dr. Becky Slothower assumed the role of the Director of Special Education.  One new full time Special Education teacher was added to an existing full time Special Education teacher, for a total of two full time special education teachers, as well as another general education teacher who contributes 1/7 of their role towards special education.  These teachers are all supported by an external Special Education consultant.  Another component of our improvement commitment included Aug 24th special education training for all general education teachers and special education teachers conducted by the OSDE.  Additionally, beginning in December, we are updating new procedures to support SES timelines and responsibilities as they relate to the policies from the OSDE special education handbook. 
 
5. Consent Agenda-All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any one board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of items A-D.
Action(s):
Motion to approve Consent Agenda A-D with corrections made to the minutes to reflect the meeting began at 7:01 p.m. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Michael Heinrichs: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
5.A. Approve the minutes of the Regular Board Meeting held December 14th, 2020.
5.B. Approve the encumbrances from the following funds:
  1. General Fund #50000-50055 and 263-278 totaling $176,506.45
  2. Building Fund 21 #14-19 totaling $7,819
5.C. Approve the warrants from the following funds:
  1. General Fund #963-1235 totaling $296,975.62
  2. Building Fund 21 #11-13 totaling $619
5.D. Approve the investment of $_________
6. Public Input
Discussion:  No Action
7. Discussion and possible board action to accept a bid for a new lawnmower.
Action(s):
Motion to accept bid from Grasshopper. This motion, made by Michael Heinrichs and seconded by Travis Norton, Passed.
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Michael Heinrichs: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
8. Discussion and possible board action regarding approving the academic courses that are to be transcripted from Canadian Valley Technology Center for the 2020-2021 school year.
Action(s):
Motion to approve the academic courses that are to be transcripted from the Canadian Valley Technology Center for the 2020-2021 school year. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Michael Heinrichs: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
9. Discussion and possible vote to approve non-discrimination policy.
Action(s):
Motion to approve non-discrimination policy. This motion, made by Michael Heinrichs and seconded by Lacey Dawson, Passed.
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Michael Heinrichs: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
10. Proposed executive session to discuss evaluation and consideration of the renewal of Superintendent Becky Slothower's contract for the 2021-2022 school year and discussion and possible board action on the employment, including assignments and duties, of the following support employees: Stacie Straka, Jessica Dempsey, Kelly Welch, and Krista Thompson, pursuant to 25 O.S. Section 307(B)(1) 
10.A. Vote to convene or not to convene into executive session.
Action(s):
Motion to convene into Executive Session at 6:56 p.m. This motion, made by Lacey Dawson and seconded by Michael Heinrichs, Passed.
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Michael Heinrichs: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
10.B. Acknowledge return to open session.
Discussion:  Return to open session at 8:15 p.m.
10.C. Executive session minutes compliance announcement.  
Discussion:  Jennifer Bornemann read executive session minutes compliance
11. Superintendent Report
Discussion:  No Action
11.A. COVID Report
11.B. Sports Update
11.C. Safety Report
11.D. OSSBA policy subscription service
11.E. Surplus update
12. New Business
Discussion:  No Action
13. Adjourn
Action(s):
Motion to adjourn at 8:25 p.m. This motion, made by Lacey Dawson and seconded by Michael Heinrichs, Passed.
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Michael Heinrichs: Yea
  • Travis Norton: Yea
  • James Pappe: Yea
No Action(s) have been added to this Agenda Item.
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