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June 14, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call the meeting to order and roll call
Agenda Item Type:  Procedural Item
2. Board to receive student input
Agenda Item Type:  Information Item
3. Superintendent Report
Agenda Item Type:  Information Item
3.A. Summer feeding program
Agenda Item Type:  Information Item
3.B. Summer Academic camps
Agenda Item Type:  Information Item
3.C. ADA issues and SpED remodel project
Agenda Item Type:  Information Item
3.D. Open house planned for August
Agenda Item Type:  Information Item
3.E. Summer repairs/maintenance
Agenda Item Type:  Information Item
4. Kyle Crawford to present the School Board with updates on the roof project.
Agenda Item Type:  Information Item
5. Public Input
Agenda Item Type:  Information Item
6. Discussion and possible board action to update the Union City Board of Education policy GK-R1(Use of School Property Regulations).
Agenda Item Type:  Action Item
7. Discussion and possible board action to update the Union City Board of Education policy GK(Use of School Property).
Agenda Item Type:  Action Item
8. Discussion and possible board action to accept the updated OSSBA policy FE and FEG.
Agenda Item Type:  Action Item
9. Discussion and possible board action regarding accepting/renewing a contract with a janitorial service company.
Agenda Item Type:  Action Item
10. Discussion and possible board action regarding renewing/accepting a contract with an IT maintenance company.
Agenda Item Type:  Action Item
11. Discussion and possible board action regarding the contract renewal with CCEC for the 2021-2022 school year.
Agenda Item Type:  Action Item
12. Discussion and possible board action regarding the contract with Beau and Rachel Clark to lease five acres of the Union City School agricultural area off Maple Avenue.
Agenda Item Type:  Action Item
13. Discussion and possible board action regarding workers comp insurance coverage proposal from the Oklahoma Schools Assurance Group(OSAG).
Agenda Item Type:  Action Item
14. Discussion and possible board action regarding the insurance coverage proposal from the Oklahoma Schools Insurance Group.(OSIG)
Agenda Item Type:  Action Item
15. Discussion and possible board action to accept the contract with Precision Testing Laboratories, Inc for asbestos testing due by July 2022.
Agenda Item Type:  Action Item
16. Discussion and possible board action regarding the creation of the following sub-account in the Activity fund.

5-8 Intermediate       All expenditures associated with classroom supplies for grades 5-8
Agenda Item Type:  Action Item
17. Discussion and possible board action regarding the contract renewal with Keystone Food Services for the 2021-2022 school year.
Agenda Item Type:  Action Item
18. Discussion and possible board action regarding the approval of the Resolution for Schools and Libraries Universal Services (E-Rate) for the 2021-2022 school year. This resolution authorizes the filing of Form 471 applications for funding year 2021-2022 and the payment of the applicant's share upon approval of funding and receipt of services.
Agenda Item Type:  Action Item
19. Discussion and possible board action regarding correcting the minutes of the regular board meeting held April 12th, 2021
Agenda Item Type:  Action Item
20. Proposed executive session to discuss rehiring certified staff, support staff, and substitutes listed in Attachment A and new hires on Attachment B. 25 O.S. Section 307(B)(1) and review confidential educational records and open transfer requests of students whereby disclosure of any additional information could potentially violate FERPA. 25 O.S, Section 307(B)(7)
Agenda Item Type:  Procedural Item
Attachments: (2)
20.A. Vote to convene or not to convene into executive session.
Agenda Item Type:  Action Item
20.B. Acknowledge return to open session.
Agenda Item Type:  Procedural Item
20.C. Executive session minutes compliance announcement.  
Agenda Item Type:  Procedural Item
21. Discussion and possible board action to rehire certified staff, support staff, and substitutes listed in Attachment A.
Agenda Item Type:  Action Item
22. Discussion and possible board action regarding the new hires listed on Attachment B.
Agenda Item Type:  Action Item
23. Discussion and possible board action to accept, reject or modify the recommendation of the Superintendent regarding the open transfer request of students A-Z.
Agenda Item Type:  Action Item
24. Consent Agenda-All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any one board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of items A-D.
Agenda Item Type:  Consent Agenda
24.A. Approve the minutes of the Regular Board Meeting held May 10th, 2021.
Agenda Item Type:  Consent Item
24.B. Approve the encumbrances from the following funds:
  1. General Fund 11 #50000-60000 and #365-377 totaling $55,652.95
  2. Building Fund 21 #50000-50002 and #63-68 totaling $3,918.31
  3. Bond Fund 31 #11-16 totaling $818.72
Agenda Item Type:  Consent Item
24.C. Approve the warrants from the following funds:
  1. General Fund 11 #1938-2284 totaling $405,765.35
  2. Building Fund 21 #84-117 totaling $16,604.76
  3. Bond Fund 31 #6-10 totaling $3,080.60
Agenda Item Type:  Consent Item
24.D. Approval of the monthly financial report of activity funds.
Agenda Item Type:  Consent Item
25. New Business
Agenda Item Type:  Action Item
26. Adjourn
Agenda Item Type:  Action Item
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