June 22, 2023 at 5:30 PM - Ardmore Board of Education Regular Meeting
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Call the meeting to order, establish a quorum & state compliance with the Open Meeting Act. [James Foreman, Board President]
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Pledge of Allegiance [Led By: James Foreman, Board President]
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Reports:
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Consent Agenda
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Minutes
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Monthly Financial Report for the Month Ending May 31, 2023.
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Encumbrance Orders and Change Orders as listed for FY23.
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Encumbrance Orders and Change Orders as listed for FY24.
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New Activity Fund Account
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Fundraiser Requests from Schools, Clubs & Organizations
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Contract Approvals/Renewals for 2023-2024
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Adoption|Revision to Board Policies and/or Administrative Procedures.
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2023-2024 Student Handbook Revisions
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Designation of Superintendent Jill Day as the authorized agent for application and receipt of federal funds for FY24.
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Appointment of Superintendent Jill Day to serve as the authorized representative to handle insurance matters including, but not limited to, completing and signing of applications, uninsured motorist election/rejection forms, proof of loss on claims settlements, adding and deleting or changing coverage, and other matters related to the District's insurance policies for FY24.
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Contracts with New Century Photography for school pictures at Will Rogers Early Childhood Center, Charles Evans 1st & 2nd Grade Center, Lincoln 3rd & 4th Grade Center, and Jefferson 5th & 6th Grade Center for 2023-2024.
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Renewal of the Sublease Agreement dated September 1, 2013, between the District and Carter County Educational Facilities Authority for the fiscal year ending June 30, 2024, as required under the provisions of the agreement.
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Renewal of the Sublease Agreement dated August 1, 2018, between the District and Carter County Educational Facilities Authority for the fiscal year ending June 30, 2024, as required under the provisions of the agreement.
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Annual Resolution authorizing the school district Treasurer to issue non-payable checks and authorizing the purchase of the checks as investments from other district funds.
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Temporary Appropriations for FY24
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Supplemental Appropriation/Coop Fund FY23
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Certificate and Municipal Order to the County Clerk and Treasurer
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Renewal of OSSAA Fine Arts Cooperative with Oak Hall Episcopal School for the 2023-2024 school year.
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Consider and take action to approve to continue participation with the Oklahoma School Assurance Group [OSAG] for FY24 worker's compensation and the renewal of Oklahoma Schools Insurance Group (OSIG) as the district's insurance carrier, through local agent the Bramlett Agency, for the district's insurance coverage for FY24 for property, general liability, automobile, inland marine, electronic data processing, crime employee benefits liability and professional legal liability. [T.J. Riley, Bramlett Agency]
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Consider and take action to approve the Fenix Constructors, Inc. agreement for the Charles Evans Water Mitigation, 2018 Bond Projects.
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Consider and take action to approve Frontline Education Master Services Agreement for the 2023-2024 school year. [Morgan Manley, Administrative Assistant, Human Resources]
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Consider and take action to surplus dry erase | tack boards and chalk boards removed from the Ardmore High School building to be sold or disposed of at the discretion of the Superintendent.
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New Business not known at the time the agenda was posted.
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Consider and take action, if necessary, on the date, time and place of the next regular board meeting, scheduled for Tuesday, July 18, 2023.
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Propose an executive session to discuss the following items, followed by a vote to convene into Executive Session.
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Board President to declare Executive Session complete followed by a motion and vote to acknowledge the Board's return to open session at 6:20 p.m. and the meeting being reopened to the public.
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Board President to provide the Executive Session Minutes Compliance Announcement as to who was present in Executive Session, items discussed, note that no other business was discussed and that no action was taken while in Executive Session.
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Consider and take action to approve the recommendations for certified employment for the 2023-2024 school year.
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Consider and take action to approve the recommendations for non-certified employment for the 2023-2024 school year.
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Consider and take action to renew the employment contract of Tony Gresham, career-certified staff member, for the 2023-2024 school year, subject to a fully executed and mutually agreeable employment contract. Subject to reassignment. These staff member has submitted his intent to return to Ardmore City Schools and has valid teaching certificates on file in the Human Resources Department for the 2023-2024 school year.
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Consider and take action to renew the employment contracts for the following non-certified support staff members for the 2023-2024 school year, subject to a fully executed and mutually agreeable employment contract as to each employee. Subject to reassignment. These staff members have submitted their intent to return to Ardmore City Schools and have National Background Check Results on file in the Human Resources Office.
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Consider and take action to approve the recommendation to employ an Adjunct Teacher for the 2023-2024 school year, contingent upon approval of the Oklahoma State Department of Education, in the area listed below:
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The following resignations have been received and approved by the Superintendent:
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Adjournment
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