May 21, 2024 at 5:30 PM - Ardmore Board of Education Regular Meeting

Call the meeting to order, establish a quorum & state compliance with the Open Meeting Act.  [James Foreman, Board President]

Pledge of Allegiance [Led By: Ayanna Liggens, Ardmore High School]

Reports:

Consent Agenda

Minutes

Monthly Financial Report for the Month Ending April 30, 2024

• Treasurer's Report

Encumbrance Orders and Change Orders as listed for FY25.

Fundraiser Requests from Schools, Clubs & Organizations

Contract Approvals/Renewals

Adoption|Revision to Board Policies and/or Administrative Procedures.

Annual Review of Board Policy FA-BA:  Parent and Family Engagement Policy

Designation of Superintendent Jill Day as the authorized agent for application and receipt of federal funds for FY25.

Appointment of Superintendent Jill Day to serve as the authorized representative to handle insurance matters including, but not limited to, completing and signing of applications, uninsured motorist election/rejection forms, proof of loss on claims settlements, adding and deleting or changing coverage, and other matters related to the District's insurance policies for FY25. 

Annual Board Appointments

Renewal of OSSAA Fine Arts Cooperative Activities Program with Oak Hall Episcopal School for the 2024-2025 school year.

Annual approval for Southern Tech of Ardmore to provide 11th & 12th grade mathematics courses, science courses, and approved OHLAP credits, taken at Career Tech.

Annual renewal of Parent Organizations and Booster Club Sanctioning:

Consider and take action to accept the Guaranteed Maximum Price (GMP) of Fenix Constructors, Inc. as Construction Manager for the Charles Evans Site Improvements Bid in the amount of $276,600.00 which is the compilation of Bids received May 7, 2024, including Base Bid plus Alternatives Three (3), Four (4), and Five (5). [Scott Foster, Chief Operations and Chief Technology Officer]

Consider and take action to declare the listed technology items as surplus to be disposed of at the discretion of the Superintendent.  [Regan Carrell, Technology Director]

Consider and take action to declare the following instruments and Color Guard uniforms as surplus to be disposed of at the discretion of the Superintendent.  [Johnathan Moreno, Director of Bands]

Consider and take action to approve the use of banked school hours to make up for April 29, 2024, when students missed school due to inclement weather resulting in city-wide power outages. [Jill Day, Superintendent]

Consider and take action to approve the use of banked school hours to make up for May 2, 2024, when Ardmore High School students missed school due to break in the main water line. [Jill Day, Superintendent]

New Business not known at the time the agenda was posted.

Consider and take action, if necessary, on the date, time and place of the next regular board meeting, scheduled for Tuesday, June 18, 2024.

Proposed executive session to discuss the following items, followed by a vote to convene into Executive Session.

Board President to declare Executive Session complete followed by a motion and vote to acknowledge the Board's return to open session and the meeting being reopened to the public.

Board President to provide the Executive Session Minutes Compliance Announcement as to who was present in Executive Session, items discussed, note that no other business was discussed and that no action was taken while in Executive Session.

Consider and take action on the recommendation(s) for the following certified employment for the remainder of the 2023-2024 school year and for the 2024-2025 school year:

Consider and take action on the recommendation(s) for the following certified employment for the 2024-2025 school year:

Consider and take action to approve the employment of an Adjunct Teacher at Jefferson 5th and 6th Grade Center for the 2024-2025 school year.

Consider and take action on the recommendation(s) for the employment of the following non-certified support position(s) for the 2023-2024 school year:

Consider and take action on the recommendation for the employment of the following non-certified support position for the 2024-2025 school year:

Consider and take action to renew the employment contracts of the following career-certified staff members for the 2024-2025 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Department for the 2024-2025 school year.

Consider and take action to renew the employment contract for the following certified staff member who has completed one year with the district for an additional one-year temporary contract for the 2024-2025 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  This staff member has submitted an intent to return to Ardmore City Schools and has a valid teaching certificate on file in the Human Resources Department for the 2024-2025 school year.

Consider and take action to renew the employment contracts of the following adjunct teachers for the 2024-2025 school year ONLY, contingent upon the Oklahoma State Department of Education's approval of adjunct status for the 2024-2025 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools for the 2024-2025 school year.

Consider and take action to renew the employment contract for the following certified personnel under Emergency Certification with the district for an additional one-year temporary contract for the 2024-2025 school year, contingent upon the Oklahoma State Department of Education's Emergency Certification Renewal and a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools for the 2024-2025 school year.

Consider and take action to renew the employment contract for Ryan Smith under Emergency Certification with the district for an additional one-year temporary contract for the 2024-2025 school year, contingent upon the Oklahoma State Department of Education's Emergency Certification Renewal and a fully executed and mutually agreeable employment contract as to each employee, Subject to reassignment.  This staff member has submitted his intent to return to Ardmore City Schools for the 2024-2025 school year.

Consider and take action to renew the employment contracts for the following non-certified support staff members for the 2024-2025 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools for the 2024-2025 school year.

Consider and take action to approve the recommendations for employment for the 2024 Summer School:

Consider and take action to approve the recommendations for employment for the 2024 Special Needs Extended School Year:

Consider and take action on the recommendation(s) for addition(s) to the Personnel Substitute Roster(s) for the 2023-2024 school year.

Consider and take action on the following certified retirement requests:

Consider and take action on the following non-certified support retirement request:

The following resignations have been received and approved by the Superintendent.

Adjournment