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January 12, 2021 at 6:00 PM - Regular Meeting of the Board of Education

Agenda
1. Call to order and roll call
Attachments: (1)
2. Flag Salute
3. Chicken Express Employees of the Month
Attachments: (2)
4. Site Presentation by Mark Twain Elementary
5. Public participation and/or discussion
Attachments: (1)
6. Superintendent's Report
Attachments: (1)
6.A. Presentation by Jonathan Jeffrey, Executive Director, of the Duncan Public Schools Foundation
Rationale:  Mr. Jeffrey will formally introduce himself to the Board of Education and share some information about DPSF vision, projects, and plans. 
6.B. Presentation, discussion and motion to approve, not approve, or table the acceptance of the FY20 Audit by the office of Kerry Patten, CPA
Rationale:  All public schools in the state of Oklahoma must audited annually.  This is the annual report of those audit results to the Board of Education. 
Attachments: (2)
6.C. Discussion and motion to approve, not approve, or table the TLE Qualitative Evaluation Waiver and Assurances regarding teacher evaluations for FY 20-21
Rationale:  TLE is the evaluation tool mandated by the Oklahoma State Department of Education for Oklahoma's certified teachers and principals.  The OKSDE is allowing districts to waive the qualitative component of this evaluation model (the observational data) due to the disruptiveness of COVID on staff's ability to meet the TLE requirements with fidelity.  
Attachments: (1)
6.D. Bond Projects Update by Kerr3 Architects
Attachments: (1)
6.E. District Update
Attachments: (1)
7. Discussion and possible motion to approve, not approve, or table the following new additions to district policy and procedures:
7.A. Policy 9005 COVID-19 Related Absences and Wellness Days - new policy adoption
Attachments: (1)
7.B. Policy 9006 COVID-19 Related Absences and Donated Sick Leave - new policy adoption
Attachments: (1)
8. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
8.A. Minutes of the December 8, 2020 Regular Meeting
Attachments: (1)
8.B. Cafeteria Monthly Reports
Attachments: (1)
8.C. Financial Reports
Attachments: (3)
8.D. Activity Fund Reports
Attachments: (4)
8.E. District Fundraisers
Attachments: (1)
8.F. Encumbrance Reports
Attachments: (7)
8.G. Superintendent Contract
Rationale:  The superintendent's contract currently expires June 30, 2021 and will extend his contract to 2023.  This contract establishes the superintendent's index at a rate equivalent with his first year at DPS and removes future  bonuses as well as interim consulting language that is no longer applicable.   
Attachments: (1)
8.H. Tonya Carnes, MS, CCC-SLP - contracted Speech Language Therapy Services for FY 20-21 in the amount of $50,000.00
Attachments: (1)
8.I. Merritt Tennis & Track Systems - Resurfacing of Tennis Courts in the amount of $49,900.00 paid by the Insurance Fund
Rationale:  This will enable resurfacing of the remaining courts at Central Office and DHS (DHS courts are in severe disrepair).  An insurance claim enabled the district to resurface 1/2 of the courts at Central Office last fiscal year. 
Attachments: (1)
8.J. SML Fencing - Fencing around Tennis Courts in the amount of $11,870.00 paid by Activity Funds
Attachments: (1)
8.K. Coach Comm - Headsets for Football Coaches in the amount of $8,600.00 paid by Activity Funds
Attachments: (1)
9. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) resignations, employment, and changes of contract of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) the re-employment of district Assistant Superintendents as outlined on Schedule A1, inclusive; and (c) Pursuant to 25 O.S. § 307 (B)(3) the purchase or appraisal of real property.
Vote to convene or not convene into Executive Session
10. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) resignations, employment, and changes of contract of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) the re-employment of district Assistant Superintendents as outlined on Schedule A1, inclusive; and (c) Pursuant to 25 O.S. § 307 (B)(3) the purchase or appraisal of real property.  No action was taken in Executive Session.
11. Discussion and possible action regarding resignations, employment, and changes of contract as listed on Schedule A
Attachments: (1)
12. Discussion and possible action regarding the re-employment of District Assistant Superintendents as listed on Schedule A1
Attachments: (1)
13. Discussion and possible action to authorize the Superintendent, Dr. Tom Deighan, as executive officer of the Board, to sign on behalf of the District at the closing for the Purchase of Real Property from LB Holdings II LLC
14. Discussion and possible action regarding the proposed Degreed Salary Index
Attachments: (1)
15. Discussion and possible action regarding New Business
Rationale:  In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
16. The next Regular Meeting of the Board of Education will be held on Tuesday, February 9, 2021 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
17. Vote to Adjourn
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