September 9, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Kelly Henderson, Donna McConnell, Lisha Elroy, Maria Pardo, Kim Ellis, Butch Lawson, and Merry Stone.
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2. Flag Salute
Discussion:
The flag salute was led by Carl Buckholts, Board President.
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3. Chicken Express Employees of the Month
Discussion:
The September 2025 recipients are Certified Staff of the Month, Rachel Terry of Duncan High School and Support Staff Employee of the Month, Ben Garland, of the Maintenance Department. The recipients were not in attendance and will be celebrated at the next Regular Meeting on October 14, 2025.
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Superintendent's Report
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5.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Butch Lawson of Hope Equipment & Construction, updated the board regarding the High School Boiler Room renovations. The project is winding down, and they plan to have training with the district Maintenance Department on September 24th to review the new equipment and its use.
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5.B. Strategic Plan Presentation and update from Goal Area 2: Staff Quality & Development
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Discussion:
Lisha Elroy, High School Principal, and Maria Pardo, Horace Mann Elementary Principal, presented updates on the progress of Goal Area 2, part of the district's Continuous Strategic Plan. Goal Area 2 focuses on Staff Quality and Development.
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5.C. Site Presentation from Duncan High School
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Discussion:
Each site presents an update to the board each school year. This month, Duncan High School was highlighted and Head Principal Lisha Elroy was in attendance to share all of the good things happening at DHS.
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5.D. Discussion and possible motion regarding the High School Dropout Report
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5.E. District Update
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6. Discussion and possible motion to approve amendments to the following district policy and procedure:
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6.A. Policy 4001 Nondiscrimination - amendments
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6.B. Policy 4045 Maternity Leave - amendments
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
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7.A. Minutes of the August 19, 2025 Special Meeting
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7.B. Financial Reports
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7.C. Activity Fund Reports
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7.D. Additions, deletions, and/or changes to Activity Fund Sub-accounts
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7.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.F. Encumbrance Reports
General Fund 11 Purchase Order Numbers 65474-65587, total dollar value of $385,446.93 Building Fund 21 Purchase Orders, Number 21086-21101, total dollar value of $23,378.93 Bond Fund 26 Purchase Orders, Number 2609-2613, total dollar value of $17,871.42 Change Order Listing(s) of Encumbrances Encumbrance(s) More Than 10% Over
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7.G. Estimate of Needs
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7.H. Statutory Waiver for Library/Media Specialists
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7.I. Purple Wave Internet Auction Agreement to Auction Four District Surplus Buses
Rationale:
The buses in reference were approved for surplus at the March 11, 2025 Regular Meeting, attached for reference.
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7.J. Zoom Consent to Educational Data Collection for use with the Oklahoma Department of Human Services School-Based Family Services Program
Rationale:
The Oklahoma Department of Human Services School-Based Family Services Program was board approved on May 13, 2025, item 6.L.3.
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7.K. PresenceLearning, Inc. - Master Services Agreement for PreK-12 Telepractice Speech-Language Services in the amount of $28,927.20 paid by Federal Funds
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7.L. BancFirst - annual payment of Principal and Interest on Bond Series 2020, 2021, and 2021a in the amount of $2,270,751.00 paid by Bond Funds
Rationale:
Payments due for Period Ending 10/01/2025:
Lease Revenue Note, Series 2020 - $1,260,930.00 Lease Purchase Financing, Series 2021 - $568,540.00 Lease Revenue Note, Series 2021a - $441,281.00 GRAND TOTAL $2,270,751.00
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7.M. OK Work Trucks - DPS 2020 Vision Bond purchase of Two Trucks for the Maintenance Department in the amount of $52,320.00
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7.N. AngelTrax - DPS 2020 Vision Transportation Bond fund purchase to Upgrade Bus Security Cameras to Wireless System and Install a Dash Cam on Special Needs Bus in the amount of $28,347.91
Rationale:
The referenced bus, Bus 102, is a Special Needs Route Bus.
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, changes of contract, and changes of extra-duty contract(s) of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment as listed on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing certified negotiations concerning employees and representatives of employee groups; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, changes of contract, and changes of extra-duty contract(s) of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment as listed on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing certified negotiations concerning employees and representatives of employee groups; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
There was no Executive Session, therefore the meeting continued.
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10. Discussion and possible action regarding resignations, employment, changes of contract, and changes of extra-duty contract(s) as listed on Schedule A attached
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11. Discussion and possible action regarding Extra Duties as listed on Schedule A1 attached
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12. Discussion and motion to approve, not approve or table the ratification of negotiations for Certified Staff (ADE, Association of Duncan Educators)
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13. Discussion and possible action regarding declaration of miscellaneous items as surplus
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14. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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15. The next Regular Meeting of the Board of Education will be held on Tuesday, October 14, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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16. Adjournment
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Discussion:
This concludes the business that came before the Board on September 9, 2025 and at 6:42 P.M. Board President Carl Buckholts declared the meeting adjourned.
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