November 11, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Sonia Norton, Cathy Barker, Rebecca Ward, Courtney Miles, Donna McConnell, ADeidra Simmons, Mark Monteith, April Miller, Krystal Hardin, Lori McCann, Kade Golleher, Ben Garland, Rachel Terry, Kristina Abel, Judy Owens, David Rodriguez, Kim Ellis, Jessica Clayton, Brad Wilkerson, Kelly Wilkerson, Allison Lovett, Charelle Jones, Kevin Kelly, Allison Spurlin, Todd Ledford, Tim Buben, Jimmy Miller, LaTisha Miller, Lisha Elroy, Diana Engel, Victor Acosta, Brittany Smiley, DMS Pitchforks, DHS Boys Cross Country Team, DHS Girls Cross Country Team, and the DHS Softball Team.
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2. Flag Salute
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Discussion:
The flag salute was led by the Duncan Middle School Pitchforks Vocal Music group.
After the flag salute, the Pitchforks performed the Star Spangled Banner and Somewhere Over the Rainbow. |
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3. Chicken Express Employees of the Month
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Discussion:
This month we celebrated Employee's of the Month for September, October, and November 2025.
November recipients: Certified, Teacher of the Month, Diana Engel of Woodrow Wilson Elementary and Support Staff Employee of the Month, Judy Owens of the Transportation Department. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express. October recipients: Certified, Teacher of the Month, Brittany Smiley of Horace Mann Elementary and Support Staff Employee of the Month, Victor Acosta of Woodrow Wilson Elementary. September recipients: Certified, Employee of the Month, Rachel Terry of Duncan High School and Support Staff Employee of the Month, Ben Garland of the Maintenance Department. The October recipients were given their gifts in the previous months, but were unable to be in attendance for the board meeting(s). |
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Superintendent's Report
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5.A. Student Champions of Excellence - High School Softball & Cross Country Teams
Rationale:
Dr. Byerly will recognize and celebrate the Boys & Girls Cross Country teams and the HS Girls Softball team.
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5.B. Department Presentation from Transportation
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5.C. Presentation regarding Federal Programs
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5.D. Strategic Plan Presentation and update from Goal Area 3: Culture, Climate, & Communication
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5.E. District Update
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6. Discussion and possible motion to approve amendments to the following district policy and procedure:
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6.A. Policy 4040-2 Support Personnel Suspension, Demotion, Nonrenewal, or Termination-amendments
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
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7.A. Minutes of the October 14, 2025 Regular Meeting
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7.B. Financial Reports
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7.C. Activity Fund Reports
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7.D. District Fundraisers
Rationale:
All fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.E. Encumbrance Reports
General Fund 11 Purchase Order Numbers 65723-65805, total dollar value of $155,320.59 Building Fund 21 Purchase Orders, Number 21118-21129, total dollar value of $43,579.65 Bond Fund 35 Purchase Orders, Number 35008-35009, total dollar value of $229,372.00 Bond Fund 36 Purchase Orders, Number 36008-36014, total dollar value of $419,541.74 Insurance Fund 86 Purchase Orders, Number 8604-8605, total dollar value of $31,400.00 Change Order Listing(s) of Encumbrances Encumbrance(s) More Than 10% Over
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7.F. District Gifted & Talented Plan for 25-26
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7.G. Virtual Day Instructional Plan for FY 26-27
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7.H. District Special Services - Participation Agreement with the Oklahoma State Department of Education, (OSDE), Public Consulting Group, Inc. (PCG), and The Duncan School District for Medicaid School-Based Health Services Program Billing for the Oklahoma Health Care Authority (OHCA)
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7.I. Out-of-State Travel - High School Vocal Music reward trip March 12-15, 2026 to San Antonio, TX
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, adjunct teachers, and changes of extra-duty contract as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, adjunct teachers, and changes of extra-duty contract as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
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10. Discussion and possible action regarding resignations, employment, adjunct teachers, and changes of extra-duty contract as listed on Schedule A attached
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11. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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12. The next Regular Meeting of the Board of Education will be held on Tuesday, December 9, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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13. Adjournment
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Discussion:
This concludes the business that came before the Board on November 11, 2025, and at 8:37 P.M. Board President Carl Buckholts declared the meeting adjourned.
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