October 14, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Randall Pitts, Nicole Punneo, Kade Golleher, Donna McConnell, Rita Livingston, Kelly Arnold, Lori McCann, Jessica Clayton, Tamara Gregor, and Lisha Elroy.
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2. Flag Salute
Discussion:
The flag salute was led by Board President, Carl Buckholts.
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3. Chicken Express Employees of the Month
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Discussion:
Those honored for the month of October are Certified, Teacher of the Month, Brittany Smiley, of Horace Mann Elementary and Support Staff Employee of the Month, Victor Acosta, of Woodrow Wilson Elementary. All four employees will be given a plaque, free meal, and drink card for the month from Chicken Express, as well as, gifts from the district and community. Due to Parent/Teacher Conferences, these recipients will be in attendance for recognition at next month's regular meeting on Tuesday, November 11, 2025.
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4. Food 4 Kids presentation
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Discussion:
Kelly Arnold, Rita Livingston, Nicole Punneo, Lisha Elroy, and others were in attendance to present a check in the amount of $74,280.76 to Duncan Public Schools. This is a donation from the Food 4 Kids auction held in partnership with the Duncan Chamber of Commerce, the Regional Food Bank of Oklahoma, community members, and many others. The donations are used to provide food bags for students over the weekends and during long breaks so that they have food when school is not in session.
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5. Public participation and/or discussion
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Discussion:
Randall Pitts, Pastor of Duncan United Pentecostal Church, addressed the board with property concerns at Plato Elementary.
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6. Superintendent's Report
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6.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
There were no updates regarding Bond projects.
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6.B. Strategic Plan Presentation and update from Goal Area 1: Teaching, Learning, & Assessment
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Discussion:
No presentation was given. Due to Parent/Teacher Conferences, the Strategic Plan presentation and update will take place at the next regular meeting of the Duncan Board of Education on Tuesday, November 11, 2025.
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6.C. Department Presentation from the Business Office, including the annual Operational Budget
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Discussion:
The district's Operational Budget was presented by the Duncan Public Schools Treasuer, Lori McCann.
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6.D. District Update
Discussion:
Superintendent Byerly was excited to announce that the High School Softball Team is headed to the State Tournament later this week; district staff has joined together for their first Collaboration Day, and it was a great success; and the district is wrapping up their first 9 weeks with Parent/Teacher Conferences and Fall Break.
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7. Consideration and vote to elect or not elect the following as new member of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
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7.A. Position No. 1: Pam Deering (CCOSA), Executive Director of CCOSA, to a 2026-2030 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.B. Position No. 2: Robert Trammell (OROS), Executive Director of OROS, to a 2026-2030 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.C. Position No. 4: Randy Davenport (OROS), Superintendent of Holdenville Public Schools, to a 2026-2029 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.D. Position No. 9: Terry Davidson (CCOSA), Finance Director of Comanche Public Schools, to a 2026-2029 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.E. Position No. 13: Glen Cosper (OSSBA), Board Member of Moore Norman Technology Center, to a 2026-2029 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion and possible motion to approve amendments to the following district policy and procedure:
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8.A. Policy 6023 Student Transfers - amendments
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Action(s):
No Action(s) have been added to this Agenda Item.
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8.B. Policy 6023-1 Intra District Transfers - amendments
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. Minutes of the September 9, 2025 Regular Meeting
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9.B. Cafeteria Monthly Reports
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9.C. Financial Reports
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9.D. Activity Fund Reports
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9.E. Additions, deletions, and/or changes to Activity Fund Sub-accounts
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9.F. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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9.G. Encumbrance Reports
General Fund 11 Purchase Order Numbers 65588-65722, total dollar value of $294,931.26 Building Fund 21 Purchase Orders, Number 21102-21117, total dollar value of $30,989.05 Bond Fund 34 Purchase Orders, Number 3404-3405, total dollar value of $2,289,921.00 Bond Fund 35 Purchase Orders, Number 35006-35007, total dollar value of $70,067.91 Bond Fund 36 Purchase Orders, Number 36000-36007, total dollar value of $108,498.91 Change Order Listing(s) of Encumbrances Encumbrance(s) More Than 10% Over
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9.H. Board of Education Regular Meeting dates for 2026 calendar year
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9.I. 2026 Election Resolution for Board Member position #1
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9.J. Updates to the Duncan Virtual Academy portion of the High School Student Handbook for FY 25-26
Rationale:
There are a couple of corrections to the DVA handbook which is included as part of the HS Student Handbook.
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9.K. Host After-School Tutoring at all district sites
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9.L. Out-of-State Travel - Middle School Vocal Music trip to the Epic Waters Music Festival April 10, 2026 in Grand Prairie, TX
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9.M. Hinton Refrigeration Co. - district Child Nutrition Walk-In Freezer in the amount of $62,235.00
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9.N. Splashtop - Remote and Autonomous Endpoint Management for district device management and cybersecurity in the amount of $2,317.95
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9.O. Summit Mailing & Shipping Systems - district Postage Meter and Lease Agreement in the amount of $1,439.28
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9.P. Outdoor Sign Solutions - Digital Marquee for Emerson Elementary in the amount of $28,280.00 paid by the Building Fund, Bond Fund and a donation from First Bank & Trust
Rationale:
Cost/Quote for new Marquee - $38,280.00
Donation from First Bank & Trust - $10,000.00 (deposited & expended from the DPS Activity Fund) Total Cost from the district - $28,280.00 13,655.67 paid by the Building Fund and 14,624.33 paid by DPS 2020 Vision Bond Funds
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9.Q. CDW-G - DPS 2020 Vision Bond purchase of laptops for district teachers in the amount of $319,890.00
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9.R. OK Work Trucks - DPS 2020 Vision Bond purchase of Two Trucks for the Maintenance Department in the amount of $49,825.00
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9.S. Holt Truck Centers - DPS 2020 Vision Transportation Bond purchase of a Multi-Function School Activity Bus with Lift and graphics in the amount of $123,835.00
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9.T. Model 1 Commercial Vehicles - DPS 2020 Vision Transportation Bond purchase of a 14 Passenger Yellow Bus with Lift in the amount of $105,537.00
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10. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, and changes of extra duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment contracts as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing support staff negotiations concerning employees and representatives of employee groups; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, and changes of extra duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment contracts as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing support staff negotiations concerning employees and representatives of employee groups; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding resignations, employment, and changes of extra duty contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding Extra Duty contracts for Support Staff as listed on Schedule A1 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and motion to approve, not approve or table the ratification of negotiations for Support Staff (DESA, Duncan Educational Support Association)
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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17. The next Regular Meeting of the Board of Education will be held on Tuesday, November 11, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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18. Adjournment
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Discussion:
This concludes the business that came before the Board on October 14, 2025 and at 7:01 P.M. Board President Carl Buckholts declared the meeting adjourned.
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