August 14, 2023 at 6:00 PM - Regular Board of Education Meeting
Agenda |
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
Others Present: Adam Leaming, Terri Vogele, Jason Levitt, Dalana Hawkins, Ryan Dooley, Jeff Denton, Brenda Storie, Erika Johnson, and Jennifer Dye |
2. PUBLIC COMMENT
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2.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
3. REPORTS WITH POTENTIAL BOARD DISCUSSION
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3.1. College Remediation Report (Shane Dent)
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3.2. Overview of Child Nutrition Program (Jeff Denton)
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4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
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4.1. Staffing Update
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5. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
5.1. Minutes from July 17, 2023 Regular Board of Education Meeting
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5.2. Contracts/Agreements under $10,000
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6. ACTION ITEMS (MOTION REQUIRED)
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6.1. Consider and Take Action on the following District Financial Reports:
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6.1.A. FY23 Budget Amendments
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6.1.B. FY24 Budget Amendments
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6.1.C. FY23 Change Order Listing as of 8/8/2023 for Funds 11, 21, 22, 30, 33 and 81
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6.1.D. FY23 Budget Analysis Reports
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6.1.E. FY24 General Fund 11 Encumbrances #332-#465 in the amount of $1,014,068.22
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6.1.F. FY24 Building Fund 21 Encumbrances #41-#52 in the amount of $70,864.51
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6.1.G. FY24 Child Nutrition Fund 22 Encumbrances #67-#74 in the amount of $29,719.00
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6.1.H. FY24 Gifts and Endowment Fund 81 Encumbrances #23-25 in the amount of $1,169.88
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6.1.I. Bond 30 Encumbrance #19-#20 in the amount of $164,035.18
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6.1.J. Bond 33 Encumbrance #10-#13 in the amount of $331,868.00
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6.1.K. Bond 34 Encumbrance #3-#4 in the amount of $125,672.63
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6.1.L. FY24 Change Order Listing as of 8/4/2023 for Funds 11, 22, and Bond 30
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6.1.M. FY24 Budget Analysis Reports
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6.1.N. Booster Club Fundraiser Requests
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6.1.O. Booster Club Fundraiser Sanctioning Agreement
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6.1.P. Activity Fund Revenue/Expenditure Report/Budgets
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6.1.Q. Activity Fund Fundraiser Requests
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6.1.R. Activity Account Resolutions
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6.1.S. Treasurer’s Reports
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6.1.T. Ratification & Approval of Payrolls
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6.2. Consider and Take Action on School Site Statutory Deregulation Applications of Library Media Services for West Middle School, Garfield, Liberty, Roosevelt, EM Trout, Union, and Woodlands Elementary Schools
Commentary:
The District is requesting the deregulation of library media services for the above-mentioned schools due to a lack of personnel and potential cost savings for the district. The teacher shortage in Oklahoma has made it difficult for us to fill all of our open positions. Teachers who may be certified in this are required to fill classroom positions. The employment of a full-time librarian, if one were available, would cost the district approximately $55,000.00. The employment cost of a full-time assistant is approximately $25,000.00.
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6.2.A. Deregulation of Library Media Services for West Middle School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-7-61 and OAC 210:35-9-71 - Library Media Services for the 2023-2024 school year for West Middle School. A part-time librarian is hired to work in the library three days a week. A full-time library assistant is available each day. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout each school day. Jennifer Dye will answer questions.
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6.2.B. Deregulation of Library Media Services for Garfield Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2023-2024 school year for Garfield Elementary School. A full-time librarian is hired to split time between Garfield and another site. Working 2.5 days a week at each site, she is able to keep the library operating at both sites and on-site personnel are available to assist in library operations. By utilizing site staff and a part-time certified librarian, we are able to meet the needs of Garfield. The library is open daily to teachers, staff, and students. Jennifer Dye will answer questions.
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6.2.C. Deregulation for Library Media Services for Liberty Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2023-2024 school year for Liberty Elementary School. The support employee we currently have at Liberty is under the direct supervision of a Library Media Specialist within our district. Unfortunately, they are required to monitor several buildings, and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. A full-time librarian is hired to monitor operations at Liberty and other sites. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day. Jennifer Dye will answer questions.
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6.2.D. Deregulation of Library Media Services for Roosevelt Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2023-2024 school year for Roosevelt Elementary School. A full-time librarian is hired to split time between Roosevelt and another site. Working 2.5 days a week at each site, she can keep the library operating at both sites, and on-site personnel are available to assist in library operations. By utilizing site staff and a part-time certified librarian, we can meet the needs of Roosevelt. The library is open daily to teachers, staff, and students. Jennifer Dye will answer questions.
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6.2.E. Deregulation of Library Media Services for Trout and Union Elementary Schools
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2023-2024 school year for EM Trout and Union Elementary Schools. The two support employees we currently employ are under the direct supervision of a Library Media Specialist within our district. Unfortunately, they are required to monitor several buildings, and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. Full-time librarians still do instruction and guidance at both of these sites. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day. Jennifer Dye will answer questions.
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6.2.F. Deregulation of Library Media Services for Woodlands Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2023-2024 school year for Woodlands Elementary School. The support employee we currently have to fill that role is under the direct supervision of a Library Media Specialist within our district. They are required to monitor several buildings and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. A full-time librarian is hired to monitor operations at Woodlands and another site. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day. Jennifer Dye will answer questions.
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6.3. Consider and Take Action on the following Contracts/Agreements:
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6.3.A. Consider and Take Action on Hiring the Following Individuals as Adjunct Teachers As Specified:
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6.3.B. Agreement with AFS Intercultural Programs for 2023-2024 Academic Year Foreign Exchange Student
Commentary:
This agreement is for the 2023-2024 academic school year for a high school foreign exchange student from Germany. Dr. DaLana Hawkins will answer questions.
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6.3.C. Agreement with Chatterbox Speech Therapy, LLC, for Online Speech and Language Evaluation and Teletherapy Services
Commentary:
Chatterbox Speech Therapy, LLC, will provide online speech and language evaluation and teletherapy services for students enrolled in Ponca City Public Schools. The District will identify the students who need the services and shall approve each individual situation as provided for under state and federal regulations. The cost of this service will be at the rate of $75.00 per hour per therapy up to 30 hours per week for the duration of the posted 2023-2024 school calendar. The cost is up to $81,000.00 and Amy Swartz will answer questions.
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6.3.D. Quote from Endex, Inc. of Tulsa to Install Intercom System at Union Elementary
Commentary:
Endex Inc. of Tulsa will install and program an intercom system at Union Elementary, using existing wiring, speakers, and buttons whenever possible. This will replace the current system that has become obsolete and malfunctions, creating a safety concern. The total cost is $37,975.00 and ESSER III funds will be used for this project. Jason Leavitt will answer questions.
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6.3.E. Quote from GoNoodle for Site Licenses for SEL Curriculum SuperNoodle Software
Commentary:
This quote is for eight school licenses for SuperNoodle. The lessons, videos, and activities will be used in class and morning assemblies at the seven elementary sites and Washington Pre-K. Title IV funds will be used under the Safe and Healthy portion of the grant. The total cost is $15,992.00 and Teri Vogele will answer questions.
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6.3.F. Proposal from Gravity Gaming by ByteSpeed for Gaming Computers
Commentary:
Gravity Gaming by ByteSpeed will provide 30 Apollo Esports gaming computers, each consisting of a tower, monitor, headset, mouse, mousepad, and keyboard. These will be placed in the high school's Esports Lab and funded by Bond 33. The total cost is $67,800.00 and Ryan Dooley will answer questions.
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6.3.G. Agreement With Kildare Public Schools to Provide Services
Commentary:
Kildare Public Schools will pay Ponca City Public Schools to provide services for one student attending a self-contained Special Education classroom (STARS) for the 2023-2024 school year. Kildare Public Schools agrees to payment of the services outlined in the contract of $14,935.35.
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6.3.H. Contract with Oklahoma Career Tech for the 2023-2024 School Year
Commentary:
This is the Oklahoma Department of Career and Technology Education contract for the Secondary Career and Technology Education Program(s) for the 2023-2024 school year.
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6.3.I. Proposal from Orion Security Solutions for a Renewal of Software Licensing for District-Wide Cameras
Commentary:
This proposal is for the Milestone Video Management Software Licensing renewal for the 270 PCPS cameras located district-wide. This is a new vendor for the same product previously provided by Telecomp Holding, Inc. The total cost for renewal is $11,868.00 and will be funded by Bond 33. Ryan Dooley will answer questions.
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6.3.J. Agreement with Soliant Health LLC for ASL Interpreter
Commentary:
Soliant Health, LLC, will provide a credentialed ASL Interpreter (Mollie Yadon) for services for students enrolled in Ponca City Public Schools as indicated by school criteria. The cost of services will be $54.00 per hour up to 33.75 hours per week following the school calendar for the 2023-2024 school year. The total cost of the agreement is $60,507.00 and Amy Swartz will answer questions.
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6.3.K. Agreement with United Community Action Program Head Start to Provide Early Childhood Services
Commentary:
United Community Action Program Head Start will provide early childhood services at a cost of $2,200.00 per student for a maximum of 20 children, for a total of $44,000.00. Reimbursement is based on enrollment as of October 1, 2023. Adam Leaming will answer questions.
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6.3.L. Terms of Teleservices Assignment Through VocoVision as Addendum to the Agreement with Soliant Health LLC to Provide a Speech-Language Pathologist for the 2023-2024 School Year
Commentary:
Soliant Health, LLC/Vocovision will provide a full-time Speech-Language Pathologist to provide virtual speech services for students enrolled in Ponca City Public Schools as indicated by school criteria. One VocoVision station will be provided at no additional cost to be utilized onsite with students to assist in carrying out these services during the 2023-2024 school year. The total cost of this agreement is $112,050.00 and Amy Swartz will answer questions.
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6.4. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2); to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B) (3)
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6.5. Return to Open Session.
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6.6. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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6.7. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel per the Attached Detailed Report
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6.8. Consider and Take Action on the Negotiated Agreement with the Ponca City Public Schools' Association of Classroom Teachers (ACT) for the 2023-2024 School Year Pending Ratification by ACT
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7. NEW BUSINESS
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8. ADJOURNMENT (Motion required)
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