April 15, 2024 at 6:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
Others Present: Adam Leaming, Erika Johnson, Jennifer Dye, Dalana Hawkins, Teri Vogele, Ryan Dooley, Jeff Denton |
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2. ELECTION OF PRESIDENT, VICE PRESIDENT, CLERK AND DEPUTY CLERK OF THE BOARD EACH OF WHO SHALL SERVE FOR A TERM OF ONE YEAR
Commentary:
Anna Roland ran unopposed for Seat 4 and will continue in office. When an incumbent runs unopposed, their new term of office does not begin until after the April general election, which is April 2, 2024. Her term will be 2024-2029.
Pursuant to Section 77 of the School Laws of Oklahoma, a Board of Education of each school district shall elect from its membership at the first regular, special, or emergency meeting following the annual school election and certification of election of new members, a President and Vice President, each of whom shall serve for a term of one year and until a successor is elected and qualified. The board must also elect a Clerk and, at its discretion, a Deputy Clerk, either of whom shall hold office at the pleasure of the Board and each of whom shall receive such compensation for services as the Board may allow. Laurie Graham has been serving as the Clerk of the Board, and Maureen Dooley has been serving as Deputy Clerk. The Superintendent recommends their continuation. The Superintendent will preside over the election of the Board President. The newly elected President will then preside over the election for the Vice President, Clerk, Deputy Clerk, and the rest of the meeting. |
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3. PRESENTATIONS AND RECOGNITIONS
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3.1. Presentation of the Global Education Excellence Award - Brandi Choate
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3.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the April Employee of the Month and Friend of Education Awards to the following employees. Certified Employee of the Month - Vina Gowdy
Vocational Business & Information Technology Teacher at East Middle School
Support Employee of the Month - Charles Gonzales
Long-Term Substitute Teacher, Currently at Garfield Elementary
Friend of Education - HTeaO
Supporter of Ponca City Public Schools
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4. PUBLIC COMMENT
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4.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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5. REPORTS WITH POTENTIAL BOARD DISCUSSION
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5.1. Internship Report - Jordan Jackson-Gross
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6. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
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6.1. Legislative Update
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7. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
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7.1. Minutes from the March 11, 2024, Regular Board of Education Meeting
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7.2. Contracts/Agreements under $10,000
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8. ACTION ITEMS (MOTION REQUIRED)
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8.1. Consider and Take Action on the Following District Financial Reports:
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8.1.A. FY24 Budget Amendments
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8.1.B. FY24 General Fund 11 Encumbrances #1071-#1340 in the amount of $451,527.35
Attachments:
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8.1.C. FY24 Building Fund 21 Encumbrances #136-#138 in the amount of $9,414.00
Attachments:
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8.1.D. FY24 Child Nutrition Fund 22 Encumbrances #127-#132 in the amount of $20,804.00
Attachments:
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8.1.E. Bond 34 Encumbrances #14-#18 in the amount of $119,536.13
Attachments:
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8.1.F. FY24 Gifts and Endowment Fund 81 Encumbrances #161-#167 in the amount of $20,540.50
Attachments:
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8.1.G. Change Order Listing as of April 5, 2024, for Funds 11, 21, 22, and 81
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8.1.H. Budget Analysis Reports
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8.1.I. Bond Fund Reports
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8.1.J. Booster Club Fundraiser Requests
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8.1.K. Activity Fund Reports/Requests
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8.1.L. Treasurer’s Reports
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8.1.M. Out of State Travel Requests
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8.1.N. Ratification & Approval of Payrolls
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8.2. Consider and Take Action on Board Policy Changes Deemed Necessary Due to Accreditation Requirements
Commentary:
School districts are now required for Accreditation purposes to identify the Title IX Coordinator, Investigator, and Decision Maker by position title. This was added to Section III, Administration, under Sections 3.2-1.0, Page 3-3 and 3.2-3.0, Page 3-8 and states:
District Title IX Coordinator - Director of Operations
District Title IX Investigators - Principals/Supervisors
District Title IX Decision Makers - PCPS District Administrators/Superintendent
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8.3. Consider and Take Action on the Guaranteed Maximum Price (GMP) for the Tennis Upgrades Project Submitted by Rick Scott Construction Inc.
Commentary:
Rick Scott Construction Inc. has submitted the GMP for the Tennis Upgrades Project for $2,314,261.62. This total includes Alternates 1 and 2. Jason Leavitt will answer questions.
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8.4. Consider and Take Action on the following Contracts/Agreements:
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8.4.A. An Agreement with Apptegy to Provide an Online Platform for the District
Commentary:
Apptegy is an online platform that provides the District with a Content Management System, Web Hosting, and Mobile App. The total cost is $21,990.50, and funds will come from Bond 34.
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8.4.B. A Quote From Asbestos Handlers Incorporated for Mold Remediation at West Middle School Gym
Commentary:
This is a quote for non-toxic mold cleanup in the West Middle School gym. Asbestos Handlers Incorporated will remove and dispose of approximately 1,200 square feet of mold-damaged paper backing on ceiling insulation and clean approximately 300 square feet of mold on the concrete masonry block wall. They will also SteraMist sanitize the entire gym area. The total cost is $16,150.00 and will come from the Building Fund. Jason Leavitt will answer questions.
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8.4.C. A Quote from Catapult Learning, LLC to Provide Professional Development for Elementary Teachers
Commentary:
This quote is for five (5) days of Literacy First in-person professional development on The Science of Reading. There will be two sessions: one for K-2nd grade and another for 3rd-5th grade. The cost is $3,350.00/day per session, plus a material cost of $60.00 per participant. The total cost is $38,000.00 and will come from RSA/Project 367. Teri Vogele will answer questions.
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8.4.D. A Quote from Discovery Education, Inc. for a DreamBox Reading Plus Site License for the High School
Commentary:
This one-year quote is for a DreamBox Reading Plus site license and includes two 60-minute webinar sessions of DreamBox Reading Park Up for the High School. Achieve Education Solutions LLC was the previous provider. The total cost is $13,150.00 and will come from the General Fund. Dr. Dalana Hawkins will answer questions.
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8.4.E. A Quote from Discovery Education, Inc. for a DreamBox Reading Plus Site License for West Middle School
Commentary:
This one-year quote is for a DreamBox Reading Plus site license and includes two 60-minute webinar sessions of DreamBox Reading Park Up for West Middle School. The total cost is $13,150.00 and will come from the General Fund. Dr. Dalana Hawkins will answer questions.
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8.4.F. An Agreement with Imagine Learning for Site Licenses for Ponca City Virtual Academy, Wildcat Academy, and the High School
Commentary:
This is a three-year quote for site licenses for Ponca City Virtual Academy (Grades 6-12), Wildcat Academy, and the High School. Imagine Learning provides a full range of online courses. The total cost is $190,080.00 and will come from General Fund. Dr. Dalana Hawkins will answer questions.
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8.4.G. An Agreement with ISE International Student Exchange for a Foreign Exchange Student to Attend Ponca City High School for the 2024-2025 School Year
Commentary:
This agreement is for a foreign exchange student from Spain to attend Ponca City High School for the 2024-2025 school year. Dr. Dalana Hawkins will answer questions.
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8.4.H. A Quote from IXL Learning for Student Licenses for West Middle School, East Middle School, and the High School
Commentary:
This is a three-year quote for 2,200 student licenses for IXL Learning subjects Math and ELA for West Middle School, East Middle School, and the High School. IXL is utilized for individualized tutoring, remediation, and extra practice. This will be paid as follows: $55,250.00 in Year One, $27,625.00 in Year Two, and $27,625.00 in Year Three, for a total of $110,500.00. This ensures the rate is locked in for the three-year term. It will come from General Fund, and Dr. Dalana Hawkins will answer questions.
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8.4.I. A Quote from Trafera for Chromebooks for West Middle School, East Middle School, and the High School
Commentary:
This quote is for 1,600 Chromebooks and protective cases for the summer refresh at West Middle School, East Middle School, and the High School. The total amount is $488,000.00 and will come from Bond 34. Ryan Dooley will answer questions.
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8.4.J. A Contract from Winterrowd Talley Architects Inc. for General Services for 2024-2025
Commentary:
This contract is for architectural services for the year, to include Building Fund projects for 2024-2025. These services will encompass but are not restricted to miscellaneous projects as needed. The cost of services is based on a percentage of the total cost of projects:
8% Remodels
7-7.5% Additions
6.25-6.5% New Construction
Additional costs are calculated at an hourly rate. Jason Leavitt will answer questions. |
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8.5. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307(B)1)]; to Discuss Hiring a High School Principal [Authority for Executive Session: 25 O.S. Section 307(B)(1)]; to Discuss the Employment of Executive Directors and Directors [Authority for Executive Session: 25 O.S. Section 307(B)(1)]; to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B)(3)]; and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307(B)(4)]
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8.6. Return to Open Session
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8.7. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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8.8. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
Attachments:
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8.9. Discussion and Possible Action to Hire a High School Principal
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9. NEW BUSINESS
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10. ADJOURNMENT (Motion required)
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