January 13, 2025 at 6:00 PM - Regular Board of Education Meeting
| Agenda |
|---|
|
1. CALL TO ORDER
|
|
1.1. Call Meeting to Order (President)
|
|
1.2. Flag Salute
|
|
1.3. Roll Call (Minutes Clerk of the Board)
|
|
2. PRESENTATIONS AND RECOGNITIONS
|
|
2.1. Special Presentation to the Board Members in Appreciation for Their Years of Service to the Children of Ponca City
|
|
2.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the January Employee of the Month and Friend of Education Awards to the following employees: Certified Employee of the Month - Taylor Mendenhall
Speech/Language Practitioner, West Middle School
Support Employee of the Month - Jim Payne
Bus Driver, Transportation
Friend of Education - April Knight
Volunteer, Trout Elementary
|
|
3. PUBLIC COMMENT
|
|
3.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value of school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
|
4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
|
|
4.1. District Updates
|
|
5. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
|
5.1. Minutes from the December 9, 2024, Board Meeting
|
|
5.2. Contracts/Agreements under $10,000
Attachments:
()
|
|
6. ACTION ITEMS (MOTION REQUIRED)
|
|
6.1. Consider and Take Action on the Following District Financial Reports:
|
|
6.1.A. FY25 Budget Amendments
|
|
6.1.B. FY25 General Fund 11 Encumbrances #941-#1009 in the amount of $740,271.58
Attachments:
()
|
|
6.1.C. FY25 Building Fund 21 Encumbrances #90-#102 in the amount of $221,171.36
Attachments:
()
|
|
6.1.D. FY25 Child Nutrition Fund 22 Encumbrances #83-#87 in the amount of $257,494.15
Attachments:
()
|
|
6.1.E. Bond 34 Encumbrances #17-#19 in the amount of $269,642.24
Attachments:
()
|
|
6.1.F. FY25 Gifts and Endowment Fund 81 Encumbrances #143-#150 in the amount of $30,414.96
Attachments:
()
|
|
6.1.G. Change Order Listings for Funds 11, 34, and 81
|
|
6.1.H. Budget Analysis Reports
|
|
6.1.I. Bond Fund Reports
|
|
6.1.J. Booster Club Fundraiser Requests
|
|
6.1.K. Activity Fund Reports/Requests
|
|
6.1.L. Treasurer’s Reports
|
|
6.1.M. Ratification & Approval of Payrolls
|
|
6.2. Consider and Take Action to Approve the Revised District Gifted Education Plan
Commentary:
The Gifted Plan is revised to update Differentiated Education required and optional programming, change verbiage under Expenditures Report, and remove outdated reporting requirements and redundant information. The plan has been submitted to the Oklahoma State Department of Education. A copy of the District Gifted Plan is included in the handouts. Amy Swartz will answer questions.
|
|
6.3. Consider and Take Action to Approve the Sudden Cardiac Emergency Response Plans for District Elementary Schools
Commentary:
In compliance with Senate Bill 1921, also known as the Chase Morris Sudden Cardiac Arrest Prevention Act, Ponca City Public Schools has developed a comprehensive Sudden Cardiac Arrest Response Plan for all district elementary schools. At the October 16, 2024, board meeting, Jason Leavitt presented the Response Plans for grades 7-12, aligning with the State Department of Education's guidelines. Following this, the requirement was extended to include elementary schools, and the corresponding Response Plans were distributed to board members for review. Jason Leavitt will answer questions.
|
|
6.4. Consider and Take Action on the following Contracts/Agreements:
|
|
6.4.A. Agreement with Softchoice/Microsoft Licensing
Commentary:
Microsoft licensing is purchased off the state contract and is based on the district's Full-Time Equivalency (FTE). This covers all laptops, desktops, and servers used by the district. The total amount is $48,442.24 and will come from Bond 34. Ryan Dooley will answer questions.
|
|
6.4.B. Agreement with Stolhand-Wells Group for Electrical Work
Commentary:
Stolhand-Wells Group will assist with district electrical work up to $10,000.00 from the Building Fund. Jason Leavitt will answer questions.
|
|
6.4.C. Quote from Stolhand-Wells Group for Replacing District Heat Exchangers
Commentary:
Stolhand-Wells Group has provided a quote for replacing 31 heat exchangers at PoHi, Robson Fieldhouse, Union Elementary, Liberty Elementary, and Roosevelt Elementary. The cost, which includes parts, labor, disposal, and firing and testing of units, totals $81,691.00. The cost will come from the Building Fund, and Jason Leavitt will answer questions.
|
|
6.4.D. Quote from Trafera for Chromebooks
Commentary:
This quote is for 600 Chromebooks for the summer refresh at PoHi, Wildcat Academy, and Virtual Academy, and to supply teacher assistants' needs. PoHi will receive 400 11.6-inch Chromebooks for $319.00 per unit. Wildcat Academy, Virtual, and teacher's assistants will receive 200 14-inch Chromebooks for $459.00 per unit. The total cost is $219,400.00 and will come from Bond 34. Ryan Dooley will answer questions.
|
|
6.4.E. Quote from Vance Country Ford for a 2025 Ford Crew Cab
Commentary:
Vance Country Ford has quoted a 2025 Ford F250 Crew Cab with service body and lift for $68,087.00. This vehicle will replace a 2000 Chevrolet Extended Cab 2500 (mileage 125,850) in the Transportation Department that is experiencing mechanical failure. The cost will come from the Building Fund, and Jason Leavitt will answer questions.
|
|
6.5. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss the Superintendent of Schools' Contract [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss Employment of Superintendent [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B)(2)]; and to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B)(3)]
|
|
6.6. Return to Open Session.
|
|
6.7. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
|
|
6.8. Consider and Take Action on Ratification/Renewal of the Contract or New Contract for the Superintendent of Schools
|
|
6.9. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
Attachments:
()
|
|
7. NEW BUSINESS
|
|
8. ADJOURNMENT (Motion required)
|
