November 11, 2024 at 6:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order - President
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1.2. Flag Salute
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1.3. Roll Call - Minutes Clerk
Others Present: Laurie Graham, Erika Johnson, Dalana Hawkins, Amy Swartz, Barbara Cusick, Jason Leavitt, Ryan Dooley, Jeff Denton |
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2. PRESENTATIONS AND RECOGNITIONS
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2.1. Presentation to Jackson Sheets, National Merit Semifinalist
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2.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the October and November Employee of the Month and Friend of Education Awards to the following employees. October
Certified Employee of the Month - Valerie Fisher Instructional Coach, Liberty Elementary
Support Employee of the Month - Cara Dunn
Teacher Assistant, Liberty Elementary
Friend of Education - First Baptist Church
November Certified Employee of the Month - Liz Hargraves Principal, Lincoln Elementary
Support Employee of the Month - Billy Hailey
Special Education Paraprofessional, Roosevelt Elementary
Friend of Education - Becki Stephenson
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3. PUBLIC COMMENT
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3.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value of school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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4. REPORTS WITH POTENTIAL BOARD DISCUSSION
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4.1. Secondary Update/Legislation and Proposed Policy Revision - Dr. Dalana Hawkins
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5. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION AND ACTION
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5.1. District/Site Report Cards
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5.2. ACT Scores
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5.3. Amendment of the District-Approved Communication Platform List
Commentary:
The Communications Platform List now includes IXL under district-wide services. IXL is a math and ELA software that includes a teacher-to-student and student-to-teacher messaging service used to encourage and instruct groups of students as well as individual students and can be used as a means for students to ask teachers questions and receive academic guidance. It is used by West Middle School, East Middle School, and PoHi.
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5.4. Proposed Revisions to Policy 2.8 - Tennis Court Policy As Presented to the Board on October 16, 2024
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6. Consider and Take Action to Approve the Amended District-Approved Communications Platform List
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7. Consider and Take Action to Approve or Not Approve the Revisions to Policy 2.8 - Tennis Court Policy
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8. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
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8.1. Minutes from the October 16, 2024, Special Board Meeting
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8.2. Contracts/Agreements under $10,000
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9. ACTION ITEMS (MOTION REQUIRED)
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9.1. Consider and Take Action on the Following District Financial Reports:
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9.1.A. FY25 Budget Amendments
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9.1.B. FY25 General Fund 11 Encumbrances #751-#888 in the amount of $140,968.91
Attachments:
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9.1.C. FY25 Building Fund 21 Encumbrances #80-#84 in the amount of $65,344.94
Attachments:
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9.1.D. FY25 Child Nutrition Fund 22 Encumbrances #80-#81 in the amount of $100,022.25
Attachments:
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9.1.E. FY25 Bond Fund 30 Encumbrance #9 totaling $4,215.33
Attachments:
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9.1.F. FY25 Bond Fund 32 Encumbrance #1 totaling $5,064.30
Attachments:
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9.1.G. FY25 Bond Fund 33 Encumbrances #12-#13 totaling $307,589.47
Attachments:
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9.1.H. FY25 Bond Fund 34 Encumbrances #14-#15 totaling $15,054.09
Attachments:
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9.1.I. FY25 Gifts and Endowment Fund 81 Encumbrances #74-#91 in the amount of $21,126.43
Attachments:
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9.1.J. Change Order Listing as of November 5, 2024, for Funds 11, 22, and 81
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9.1.K. Bond Fund Updates As Of August 30, 2024
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9.1.L. Budget Analysis Reports
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9.1.M. Activity Fund Reports/Requests
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9.1.N. Treasurer’s Reports
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9.1.O. Out-of-State Travel Requests
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9.1.P. Ratification & Approval of Payrolls
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9.2. Consider and Take Action on Setting the Date, Time, and Location for the 2025 Regular Board Meetings
Commentary:
Pursuant to 25. O.S. Section 311 (1), prior to December 15 of every year, every Board must give the county clerk in which the district is principally located a list of the time, date, and place of all regular meetings for the coming calendar year. "Regular" meetings are a Board's required monthly meeting. We want to continue the meetings on the second Monday of each month at 6:00 p.m. Adam Leaming will discuss this matter and answer questions.
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9.3. Consider and Take Action on the following Contracts/Agreements:
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9.3.A. Quote from American Roofing to Waterproof Windows of the Math, Science, and Business Addition at the High School
Commentary:
This quote is for waterproofing the windows of the Math, Science, and Business 1997 addition to the high school. The quote includes power washing and waterproofing the bricks, as well as resealing the ACM panels and window frames. The total cost of $28,275.00 would be funded by the Building Fund. Jason Leavitt will answer questions.
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9.3.B. Quotes from American Telephone for Camera Equipment for Athletic Facilities
Commentary:
These quotes are for cameras, mounting, and connectivity at multiple athletic facilities:
1) An outdoor dome camera to be mounted at the football locker room for $2,933.00. 2) A 180-degree pano camera to be mounted at the football visitor locker room to monitor the coaches' parking area and baseball indoor facility for $835.00. 3) Multiple cameras to be mounted and cabling for network connectivity to be installed at the baseball pressbox for $4,034.00. 4) The existing cameras in the Robson Fieldhouse will have new cabling and network connectivity installed for $3,260.20. The total cost for the quotes is $11,062.20 and will come from the Building Fund. Jason Leavitt will answer questions. |
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9.3.C. Agreement with Catapult Learning, LLC for Elementary School Staff Professional Development
Commentary:
Catapult Learning, LLC will deliver two days of coaching focused on the Science of Reading to Garfield, Liberty, Lincoln, Roosevelt, Trout, and Woodlands Elementary Schools. This comprehensive program will encompass a total of 12 coaching days, with each day priced at $2,500.00, amounting to an overall investment of $30,000.00. This total amount will come from SRA/Project 367, and Teri Vogele will answer questions.
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9.3.D. An Agreement with EF High School Exchange Year for a Foreign Exchange Student to Attend Ponca City High School for the 2025-2026 School Year
Commentary:
This agreement is for a foreign exchange student from Switzerland to attend Ponca City High School for the 2025-2026 school year. Dr. Dalana Hawkins will answer questions.
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9.3.E. Quote from Heartland School Solutions for Mosaic Software for Child Nutrition
Commentary:
This quote is for Mosaic, a comprehensive cloud-based application designed for point-of-sale, application processing, accounting, nutrient analysis, and product ordering. Mosaic will be implemented across all sites, replacing the soon-to-be-discontinued Nutrikids application. The new system offers enhanced features that will streamline inventory management, improve product ordering, and strengthen cost control. Mosaic allows for photo integration on the POS screen, ensuring students cannot access each other’s accounts. The quoted cost of $25,261.00 reflects prorated pricing for the current account and includes the initial software implementation and training. As training constitutes a significant portion of this cost, subsequent annual fees will be lower. Funding for this will be sourced from Child Nutrition. Jeff Denton will answer questions.
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9.3.F. Quote from PowerSchool for SchoolMessenger Communicate Service
Commentary:
This quote is for SchoolMessenger Communicate service for PowerSchool. SchoolMessenger is a comprehensive communication platform designed to improve communications with students' families by simplifying, centralizing, and efficiently delivering messages through PowerSchool. This service will allow district and site administration to send emails, text, and call notifications for important messages and events, with more than 100 translations available. Reports can indicate whether messages have been received and if updated contact information is required. This first year includes implementation and training fees, with subsequent years costing approximately $9,000.00. The total for this agreement is $12,115.89 and will be funded from Bond 34. Dr. Dalana Hawkins will answer questions.
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9.3.G. A Quote from Solution Tree for Professional Development for High School Staff
Commentary:
This quote is for thirteen (13) days of PLC at Work onsite professional development for high school staff at $7,100.00 per day. The total cost is $92,300.00 and will be funded by Project 515. Dr. Dalana Hawkins will answer questions.
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9.4. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; and to Discuss the Purchase or Appraisal of Real Property [25 O.S. Section 3207 (B)(3)] at
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9.5. Return to Open Session.
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9.6. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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9.7. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
Attachments:
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10. NEW BUSINESS
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11. ADJOURNMENT (Motion required)
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