June 26, 2024 at 1:00 PM - Special Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Roll Call (Minutes Clerk of the Board)
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2. ACTION ITEMS (MOTION REQUIRED)
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2.1. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
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2.1.A. Policy Updates
Policy 3.21 - Use of Computers and Electronic Communication Equipment and Services (Revision) Policy 3.21-2.0 - Personal Wireless Devices and Electronic Accounts (Revision) Policy 3.21-2.1 - School Personnel Digital and Electronic Communications with Students (New) Policy 7.5-4.0 - Student Transfers Policy (Revision) Policy 7.5-4.1 - In-District Elementary Transfer (Delete Policy)
Commentary:
Due to recent changes in the law, the district is required to revise, add, or delete the above-mentioned policies by July 1, 2024.
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2.2. Consider and Take Action to Approve the Revised Policy 3.21 Use of Computers and Electronic Communication Equipment and Services
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2.3. Consider and Take Action to Approve the Revised Policy 3.21-2.0 Personnel Wireless Devices and Electronic Accounts
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2.4. Consider and Take Action to Approve the Proposed Policy 3.21-2.1 School Personnel Digital and Electronic Communications with Students
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2.5. Consider and Take Action to Approve the Revised Policy 7.5-4.0 Student Transfers and Delete Policy 7.5-4.1 In-District Elementary Transfers
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3. CONSENT AGENDA
Motion Required: Motion required for the approval of the "Consent Agenda" as printed (or as amended). Board members may, however, call for a vote on each of the items listed on the "Consent Agenda." |
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3.1. Contracts/Agreements under $10,000
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4. Consider and Take Action on the Following District Financial Reports:
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4.1. FY24 General Fund 11 Encumbrances #1464-#1466 in the amount of $702.50
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4.2. FY24 Fund 22 Encumbrance #145 in the amount of $92.75
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4.3. FY25 General Fund 11 Encumbrances #171-#188 in the amount of $45,021.66
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4.4. FY25 Fund 22 Encumbrances #37-#53 in the amount of $678,800.00
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4.5. FY25 Bond 34 Encumbrances #3-#5 in the amount of $108,034.98
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5. Consider and Take Action on the Amended Ponca City School District Calendar for the 2024-25 School Year
Commentary:
The original 2024-25 school year calendar was approved at the February 2024 board meeting as follows:
The District Calendar Committee has a draft of the 2024-2025 school year calendar ready to be approved by the Board. School is slated to start on Wednesday, August 21, and end on Friday, May 16. This calendar includes 165 instructional days (student contact days) and two (2) parent/teacher conference days. Also, the calendar has four (4) professional development days. Thanksgiving break will be from November 25-29. Winter break will be from December 23 through January 3 for students. Spring break will be March 17-21. The calendar has two (2) snow days built in (April 18 and April 21). School will be dismissed on those days if we do not use them. In the original document, March 31 was inadvertently left off the calendar. All the original calendar information remains the same. Jennifer Dye will answer questions.
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6. Consider and Take Action to Approve the Attached District-Approved Communications Platform List
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7. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2)]; to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B) (3)]; and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307(B)(4)]
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8. Return to Open Session
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9. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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10. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
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11. ADJOURNMENT
*Motion required for adjournment |
