April 14, 2025 at 6:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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2. DISCUSSION AND ACTION TO ADMINISTER THE OATH OF OFFICE AND TO SEAT JOE VADEN, JR. AS BOARD MEMBER FOR WARD #5
Commentary:
The Annual School Board Election was held on April 1, 2025. Joe Vaden, Jr. was elected to serve in Ward #5. Erika Johnson, Board Minutes Clerk, will administer the oath of office.
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3. ELECTION OF THE PRESIDENT, VICE PRESIDENT, CLERK, AND DEPUTY CLERK OF THE BOARD, EACH OF WHOM SHALL SERVE FOR A TERM OF ONE (1) YEAR
Commentary:
Pursuant to Section 77 of the School Laws of Oklahoma, a Board of Education of each school district shall elect from its membership at the first regular, special, or emergency meeting following the annual school election and certification of election of new members, a President and Vice President, each of whom shall serve for a term of one year and until a successor is elected and qualified.
The board must also elect a Clerk and, at its discretion, a Deputy Clerk, either of whom shall hold office at the pleasure of the Board and each of whom shall receive such compensation for services as the Board and law may allow. Laurie Graham has been serving as the Clerk of the Board, and Maureen Dooley has been serving as Deputy Clerk. The Superintendent recommends their continuation. The Superintendent will preside over the election of the Board President. The newly elected President will then preside over the election for the Vice President, Clerk, Deputy Clerk, and the rest of the meeting. |
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4. PRESENTATIONS AND RECOGNITIONS
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4.1. Recognition of Coach Jessica Wyckoff and Special Olympics Athletes
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4.2. ↵Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the April Employee of the Month and Friend of Education Awards to the following employees. Certified Employee of the Month - Traci McHenry
2nd Grade Teacher at Union Elementary
Support Employee of the Month - Ayden Gottfried
Special Education Paraprofessional at Union Elementary
Friend of Education - City of Ponca City
Supporter of Ponca City Public Schools
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5. PUBLIC COMMENT
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5.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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6. REPORTS WITH POTENTIAL BOARD DISCUSSION
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6.1. Internship Report - Cristyn Casey
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7. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
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7.1. District/Legislative Updates
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8. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
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8.1. Minutes from the March 10, 2025, Regular Board of Education Meeting and Minutes from the March 25, 2025, Special Board of Education Meeting
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8.2. Contracts/Agreements under $10,000
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9. ACTION ITEMS (MOTION REQUIRED)
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9.1. Consider and Take Action on the Following District Financial Reports:
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9.1.A. FY25 Budget Amendments
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9.1.B. FY25 General Fund 11 Encumbrances #1370-#1501 in the amount of $218,867.71
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9.1.C. FY25 Building Fund 21 Encumbrances #119-#127 in the amount of $337,178.98
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9.1.D. FY25 Child Nutrition Fund 22 Encumbrances #96-#101 in the amount of $111,500.00
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9.1.E. Bond 33 Encumbrances #14-#16 in the amount of $129,337.00
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9.1.F. Bond 34 Encumbrances #27-#28 in the amount of $31,404.77
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9.1.G. FY25 Gifts and Endowment Fund 81 Encumbrances #196-#209 in the amount of $24,987.70
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9.1.H. Change Order Listing as of April 8, 2025, for Funds 11, 21, 22, 81, and Bond 34
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9.1.I. Budget Analysis Reports
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9.1.J. Bond Fund Reports
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9.1.K. Booster Club Fundraiser Requests
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9.1.L. Activity Fund Reports/Requests
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9.1.M. Treasurer’s Reports
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9.1.N. Out of State Travel Requests
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9.1.O. Ratification & Approval of Payrolls
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9.2. Consider and Take Action on the following Contracts/Agreements:
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9.2.A. Proposal from American Roofing for Work at Ponca City High School East Gymnasium
Commentary:
American Roofing will install a roof overlay to the existing barrel roof of the high school's east gymnasium. The total cost is $121,754.96 and will come from the Building Fund. Jason Leavitt will answer questions.
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9.2.B. Proposal from American Roofing for Work at Ponca City High School Wrestling Room
Commentary:
American Roofing will install a roof overlay to the existing roof of the high school's wrestling room. The total cost is $88,524.52 and will come from the Building Fund. Jason Leavitt will answer questions.
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9.2.C. An Agreement with Apptegy to Provide an Online Platform for the District
Commentary:
Apptegy is an online platform that provides the District with a Content Management System, Web Hosting, and Mobile App. The total cost is $22,650.21, and funds will come from Bond 34. Ryan Dooley will answer questions.
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9.2.D. A Quote from Art of Education University for Online Subscriptions to FLEX Curriculum
Commentary:
This is a quote for four online subscriptions to FLEX Curriculum as part of this year's textbook adoption for Fine Arts. FLEX Curriculum is a customizable curriculum platform offering on-demand access to standards, aligned lesson plans, and instructional resources specifically designed for art education. Training and implementation support are included. Funds will be allocated from the General Fund/State Textbook, with a total amount of $20,472.00. Dr. Dalana Hawkins will answer questions.
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9.2.E. Estimate from Cremers Construction Company for Repairs to Ponca City High School Parking Lot
Commentary:
Cremers Construction Company will perform repairs to the paving and curbs at the high school parking lot. The total cost is $12,122.00 and will come from Building Fund. Jason Leavitt will answer questions.
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9.2.F. A Quote from Discovery Education, Inc. for a DreamBox Reading Plus Site License for the High School
Commentary:
This one-year quote is for a DreamBox Reading Plus site license and includes two 60-minute webinar sessions of DreamBox Reading Park Up for the High School. The total cost is $13,150.00 and will come from the General Fund. Dr. Dalana Hawkins will answer questions.
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9.2.G. A Quote from Discovery Education, Inc. for a DreamBox Reading Plus Site License for West Middle School
Commentary:
This one-year quote is for a DreamBox Reading Plus site license and includes a one-hour professional learning virtual session for West Middle School. The total cost is $14,190.00 and will come from the General Fund. Dr. Dalana Hawkins will answer questions.
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9.2.H. An Agreement with EF High School Exchange Year for a Foreign Exchange Student to Attend Ponca City High School for the 2025-2026 School Year
Commentary:
This agreement is for a foreign exchange student from Germany to attend Ponca City High School for the 2025-2026 school year. Dr. Dalana Hawkins will answer questions.
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9.2.I. A Ratification of an Agreement with Imagine Learning for Site Licenses for Ponca City Virtual Academy, Wildcat Academy, and the High School
Commentary:
This is a ratification of the three-year quote for site licenses for Ponca City Virtual Academy (Grades 6-12), Wildcat Academy, and the High School. Imagine Learning provides a full range of online courses. This is the second year of a three-year term. There is no cost to the district. Dr. Dalana Hawkins will answer questions.
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9.2.J. A Quote from IXL Learning for Student Licenses for West Middle School, East Middle School, and the High School
Commentary:
This is the second year of a three-year quote for 2,200 student licenses for IXL Learning subjects Math and ELA for West Middle School, East Middle School, and the High School. IXL is utilized for individualized tutoring, remediation, and extra practice. This agreement is paid as follows: $55,250.00 in Year One, $27,625.00 in Year Two, and $27,625.00 in Year Three, for a total of $110,500.00. This ensures the rate is locked in for the three-year term. It will come from General Fund, and Dr. Dalana Hawkins will answer questions.
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9.2.K. A Program Agreement with Oklahoma State Regents for Higher Education 2025-2026 Oklahoma Teacher Connection (OTC) Teach Oklahoma
Commentary:
Teach Oklahoma is a project that targets high school junior and senior students who possess high academic and leadership standards and are chosen to participate in order to encourage them to consider the teaching profession as a viable career choice. The agreement outlines the criteria of the Teach OK program and serves as a grant application for funds. Dr. Dalana Hawkins will answer questions.
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9.2.L. An Agreement with PAX - Program of Academic Exchange for a Foreign Exchange Student to Attend Ponca City High School for the 2025-2026 School Year
Commentary:
This agreement is for a foreign exchange student from Germany to attend Ponca City High School for the 2025-2026 school year. Dr. Dalana Hawkins will answer questions.
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9.2.M. A Quote from Renaissance Learning Inc. for Reading and Math Level Assessment Programs for PreK-5th Grades
Commentary:
Renaissance Learning Inc. offers the Accelerated Reader and STAR Comprehensive Suite programs, which include ELA and math screeners, analytics, and reports. STAR is one of the approved screeners required for the Strong Readers Act. The total cost is $64,764.20 and will come from the General Fund. Teri Vogele will answer questions.
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9.3. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307(B)(1)]; to Discuss Negotiations Concerning Employees and Representatives of Employee Groups [Authority for Executive Session 25 O.S. Section 307(B)(2)]; to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B)(3)]; and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307(B)(4)]
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9.4. Return to Open Session
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9.5. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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9.6. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
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10. NEW BUSINESS
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11. ADJOURNMENT (Motion required)
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