April 17, 2023 at 6:00 PM - Regular Board of Education Meeting
Agenda |
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1. CALL TO ORDER
The meeting was called to order at 6:00 p.m. |
1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
Others Present: Shelley Arrott, Adam Leaming, Brenda Storie, Dalana Hawkins, Jennifer Dye, Teri Vogele, Amy Swartz, Ryan Dooley, Jeff Denton, Zach Murray |
2. ELECTION OF PRESIDENT, VICE PRESIDENT, CLERK AND DEPUTY CLERK OF THE BOARD EACH OF WHO SHALL SERVE FOR A TERM OF ONE YEAR
Commentary:
Judy Throop was re-elected on April 4, 2023, to serve Ward #3 for a five-year term, 2023-2028.
Pursuant to Section 77 of the School Laws of Oklahoma, a Board of Education of each school district shall elect from its membership at the first regular, special, or emergency meeting following the annual school election and certification of election of new members, a President and Vice President, each of who shall serve for a term of one year and until a successor is elected and qualified. The board must also elect a Clerk and, at its discretion, a Deputy Clerk, either of whom shall hold office at the pleasure of the Board and each of whom shall receive such compensation for services as the Board may allow. Kristi Hayes has served the district as the Clerk of the Board and Julie Ray as Deputy Clerk. Kristi is assuming another position at PCPS, and Julie has left the district, so the Superintendent recommends Laurie Graham as Clerk of the Board and Maureen Dooley as Deputy Clerk. The Superintendent will preside over the election of the Board President. The newly elected President will then preside over the election for Vice President, Clerk, and Deputy Clerk and the rest of the meeting. |
3. PRESENTATIONS AND RECOGNITIONS
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3.1. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the April Employee of the Month and Friend of Education Awards to the following employees. Certified Employee of the Month .......................................Stacey Sattre
Support Employee of the Month ........................................Andrea Naile Friend of Education.............................................................Jenna Ross |
4. PUBLIC COMMENT
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4.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
5. REPORTS WITH POTENTIAL BOARD DISCUSSION
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5.1. Internship Report
Commentary:
Jordan Jackson-Gross, the internship teacher at Po-Hi, will give an update on the progress and partnerships of the Internship program.
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6. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
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6.1. Legislative Update
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7. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.
Commentary:
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7.1. Agenda with Commentary
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7.2. Minutes from the March 21, March 28 and April 5 Special Board of Education Meetings
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7.3. Contracts/Agreements under $10,000
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7.4. Out of State Travel Requests
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8. ACTION ITEMS (MOTION REQUIRED)
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8.1. Consider and Take Action on the Following District Financial Reports:
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8.1.A. FY23 Budget Amendments
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8.1.B. FY23 General Fund 11 Encumbrances #1164-#1177 in the amount of $68,620.14.
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8.1.C. FY23 Building Fund 21 Encumbrances #123-#129 in the amount of $526,662.20
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8.1.D. FY23 Child Nutrition Fund 22 Encumbrances #146-#148 in the amount of $85,028.80.
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8.1.E. Bond 30 Encumbrance #34 in the amount of $2,418,346.83.
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8.1.F. FY23 Gifts and Endowment Fund 81 Encumbrances #120-#126 in the amount of $1,590.78.
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8.1.G. Change Order Listing as of April 5 for Funds 11, 21, 22, 81 and Bond Fund 30.
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8.1.H. Budget Analysis Reports
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8.1.I. Bond Fund Reports
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8.1.J. Booster Club Fundraiser Requests
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8.1.K. Activity Fund Reports/Requests
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8.1.L. Treasurer’s Reports
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8.1.M. Ratification & Approval of Payrolls
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8.2. Consider and Take Action on the following Contracts/Agreements:
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8.2.A. Consider and Take Action on Hiring Shelli Jacobs and Angela McClaflin as Adjunct Teachers in Elementary Education
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8.2.B. Consider an Agreement with Anderson Flooring for Carpet Tile at EMS
Commentary:
Anderson Flooring will install carpet tile in the EMS Instrumental Room. The estimated cost of this is $22,632.00 and will come from Esser II funds.
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8.2.C. Consider an Agreement with Bigger Better Movers to Move Classrooms into the Gym and Back at the End of Construction
Commentary:
Bigger Better Movers will move Liberty classrooms into the gym and back into classrooms at the end of construction. The cost is $11,480.00 and will come from the Building Fund.
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8.2.D. Consider an Agreement with Imagine Learning for Eight Imagine Language and Literacy Site Licenses
Commentary:
This proposal is for eight Imagine Language and Literacy site licenses for Washington Pre-K and all elementary schools for $200,000 and 30 Imagine Language and Literacy annual student licenses for EL students at EMS for $3,150.00. This agreement also includes one Professional Development Comprehensive Webinar Package for up to 40 educators along with eight virtual sessions of our choice for $6,000.00. This is the third year of a three-year contract. Funds will come from ESSER III.
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8.2.E. Consider an Agreement with Jenkins and Kemper to Provide Annual Audit Report
Commentary:
The agreement with Jenkins & Kemper will provide an annual audit of financial affairs and transactions of all funds and activities in the district for the year ending June 30, 2023. The cost is $13,250.00 and will come from the General Fund.
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8.2.F. Consider and Take Action on an Agreement with Kyler Construction Group for the Roosevelt Elementary Re-Roof Project
Commentary:
Two bid packages are included in this agreement. One is for roofing with Bloyer and Sons Inc. in the amount of $361,570.00, and the other is with Real Eagle Construction for painting in the amount of $4,700.00.
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8.2.G. Consider an Agreement with Marzano Evaluation Center for the District's Online Instructional and Leadership Improvement Tool Used for Evaluation
Commentary:
Marzano Evaluation provides iObservation, which is the District's online instructional and leadership improvement tool used for evaluation. The renewal cost is $21,820.00 and is a slight increase due to last year's contract having a one-month deduction in order to align the contract with our fiscal year. The funds will come from the General Fund.
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8.2.H. Consider an Agreement with Municipal Accounting Systems, Inc. for Accounting Software Systems
Commentary:
Municipal Accounting Systems, Inc. (MAS Inc.) will furnish the use of the accounting software systems at approximately $1,487.50 per month for a total of $17,850.00. Funds will come from the General Fund.
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8.2.I. Consider an Agreement with Payne Education Center to Provide Morphological Spelling and Vocabulary Training on July 24, 2023, and Power Grammar Training on July 25, 2023
Commentary:
Payne Education Center will provide Morphological Spelling and Vocabulary training on July 24, 2023, and Power Grammar training on July 25, 2023, for 15 fourth and fifth grade teachers. The total cost includes two days of training plus training kits for both sessions for a total of $12,000.00. Funds will come from the General Fund/RSA.
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8.2.J. Consider an Agreement with PowerSchool for Online Contract, Onboarding, and Paperless Filing of Employee Records
Commentary:
This agreement is for PowerSchool software TalentEd Records, SchoolSpring Job Board Unlimited, and Applicant Tracking. This software is the online personnel system that allows for online contracts, onboarding, and paperless filing of employee records. TalentEd Records is $18,793.24, SchoolSpring Job Board Unlimited is $5,816.96, and Applicant Tracking is $5,966.11 for a total of $30,576.31. Funds will come from the Building Fund/HR.
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8.2.K. Consider an Agreement with PowerSchool for Student Information System Software
Commentary:
This agreement is for support, subscription and hosting renewal fees for PowerSchool's student information system software. Cost is $51,178.35 and will come from the Bond fund.
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8.2.L. Consider an Agreement with Renaissance Learning Inc. for Assessing Reading and Math Levels
Commentary:
This license is used by K-8 in assessing reading and math levels. Programs are Accelerated Reader, Freckle Math, and Star 360. This total includes a $5,535.65 discount. The total amount is $99,959.65 and will come from ESSER III funds.
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8.2.M. Consider an Agreement with Winterrowd Talley Architects Inc. for Architectural Services
Commentary:
The contract is for architectural services for the year, to include Building Fund projects and miscellaneous, for 2023-2024; which will encompass but are not restricted to miscellaneous projects as needed. The cost of services is based on a percentage of the total cost of projects: 8% Remodel, 7% Additions and 6% New Construction. Additional costs are calculated at an hourly rate.
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8.3. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss the Employment of Executive Directors and Directors, [Authority for Executive Session: 25 O.S. Section 307(B)(1)]; to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2); and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307 (B) (4)]
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8.4. Return to Open Session.
Returned to Open Session at 8:55 p.m. |
8.5. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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8.6. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
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9. NEW BUSINESS
There was no new business. |
10. ADJOURNMENT (Motion required)
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