March 21, 2023 at 12:00 PM - Special Board of Education Meeting
Agenda |
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Roll Call (Minutes Clerk of the Board)
Others Present: Shelley Arrott, Adam Leaming, Brenda Storie, Erika Johnson, DaLana Hawkins, Lee Ann Allyn, Kristi Hayes |
2. PRESENTATION FROM WILSON, DOTSON AND ASSOCIATES ON ANNUAL AUDIT REPORT
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3. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
3.1. Contracts/Agreements under $10,000
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4. ACTION ITEMS (MOTION REQUIRED)
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4.1. Consider and Take Action on the Following District Financial Reports:
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4.1.A. FY23 Building Fund 21 Encumbrances #121-122 in the amount of $61,800.00.
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4.1.B. Building Bond 33 Encumbrances #18-20 in the amount of $351,715.38.
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4.1.C. Booster Club Fundraiser Requests
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4.1.D. Activity Fund Requests
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4.2. Consider and Take Action on Receiving the Annual Audit Report from Wilson, Dotson and Associates
Commentary:
Pam Dotson, from the district's auditing firm Wilson, Dotson and Associates, presented the FY22 financial audit to the board. Brenda Storie and Pam Dotson will answer questions.
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4.3. Consider and Take Action on a Contract with Oklahoma Natural Gas Company
Commentary:
Oklahoma Natural Gas Company will relocate the main gain line from East Comanche to East Brookfield between 5th and 7th Streets for the PCPS Indoor Athletic Facility project. The cost is $47,856.38 and will come from Bond 33.
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4.4. Consider and Take Action on an Agreement with Ponca City Energy to Reroute the Electric Feeder in the Alley Between Brookfield and Comanche
Commentary:
Ponca City Energy will reroute the existing double circuit overhead lines in the alley between Brookfield and Comanche, and install two underground primary feeder circuits along Brookfield Avenue. Cost is not to exceed $275,000.00.
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4.5. Consider an Agreement with Apptegy to Enhance an Online Platform
Commentary:
This one-year mobile app and web development agreement for Ponca City Public Schools will be $28,850.00. It will come from Bond 33 funds.
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5. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss the Employment of Executive Directors and Directors, [Authority for Executive Session: 25 O.S. Section 307(B)(1)]; to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2); and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307 (B) (4)]
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5.1. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
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6. ADJOURNMENT
*Motion required for adjournment |