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February 8, 2021 at 6:00 PM - Regular Board of Education Meeting

Agenda
1. CALL TO ORDER
1.1. Call Meeting to Order (President)
1.2. Flag Salute
1.3. Roll Call (Minutes Clerk of the Board)
2. PRESENTATIONS AND RECOGNITIONS
2.1. Presentation of the Employee of the Month and Friend of Education Awards

The President of the Board will preside over presenting the February Employee of the Month and Friend of Education Awards to the following employees.
 
Certified Employee of the Month .....................................................Bev Barger 
                                                       Pre-K Teacher at Washington Pre-K Center   
Support Employee of the Month ..............................................Maureen Dooley
                                                                          Secretary at Registration Center
Friend of Education..........................................Kay County Health Department
                             Valuable Resource for Ponca City Public Schools
3. PUBLIC COMMENT
3.1. Comments From the Public

The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain
order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
 
• Name and address of the individual
• The agenda action item(s) the individual wishes to address
• The organization the individual represents or is affiliated with, if applicable
 
Anyone who would like to speak to the board during public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments by an announcement of their name and group affiliation, if applicable.
Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comment of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 2.4 Speaking Privileges of the Public, that is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.
4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
4.1. Legislative & COVID-19 Update
5. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.
Commentary: 
 
5.1. Agenda with Commentary
5.2. Minutes from January 11, 2021 Regular Meeting
5.3. Contracts/Agreements under $10,000
6. ACTION ITEMS (MOTION REQUIRED)
6.1. Consider and Take Action on the Following District Financial Reports:
6.1.A. FY21 Budget Amendments
6.1.B. FY21 General Fund 11 Encumbrances #710 - #776 in the amount of $401,340.19.
6.1.C. FY21 Building Fund 21 Encumbrances #46 & #47 in the amount of $310,161.00.
Attachments: (1)
6.1.D. FY21 Child Nutrition Fund 22 Encumbrances #114 - #118 in the amount of $58,704.60.
Attachments: (1)
6.1.E. 2020 Building Bond 31 Encumbrance #13 in the amount of $3,260.00.
Attachments: (1)
6.1.F. FY21 Gifts and Endowment Fund 81 Encumbrances #49 - #58 in the amount of $17,610.55.
Attachments: (1)
6.1.G. Change Order Listings as of 2/1/2021 for Funds #11, #21 & #22.
6.1.H. Budget Analysis Reports
6.1.I. Bond Fund Reports
6.1.J. Booster Club Fundraiser Requests
6.1.K. Activity Fund Reports/Requests
6.1.L. Treasurer’s Reports
6.1.M. Ratification & Approval of Payrolls
6.2. Board to Consider and Take Action on a Resolution determining the maturities of, and setting a date, time and place for the sale of the $6,980,000 General Obligation Building Bonds of the School District
Commentary:  Stephen H. McDonald & Associates, Inc., the district's financial advisor, is recommending the sale of $6,980,000 General Obligation Building Bonds at a special board meeting to be held the 14th day of April, 2021, at 11:30 o'clock a.m. A copy of the resolution setting the date, time and place of the sale is attached. Shelley Arrott or Brenda Storie will answer questions.
6.3. Consider and Take Action on the Ponca City School District Calendar for the 2021-2022 School Year
Commentary:  The District Calendar Committee has a draft of the 2021-2022 school year calendar ready to be approved by the Board. School is slated to start on Wednesday, August 18 and end on Friday, May 20. This calendar includes 167 instructional days (student contact days) and two (2) parent/teacher conference days. Also, the calendar has seven (7) professional development days. Winter break will be from December 20 through January 3 for students. Spring break will be March 14-18. The calendar has two (2) snow days built in (April 15 and April 29). School will be dismissed on those days if we do not use them. Curtis Layton will answer questions.
6.4. Consider and Take Action on Declaring March 2, 2021 as "Read Across America Day" in Ponca City Public Schools
Commentary:  Many people in the United States, particularly students, parents and teachers, join forces on Read Across America Day, annually held on the first school day closest to March 2. This nationwide observance coincides with the birthday of Dr. Seuss, who is known for writing children's books. The Ponca City Board of Education stands firmly committed to promoting reading as the catalyst for our students' future academic success, their preparation for America's jobs of the future, and their ability to compete in a global economy. Motivating children to read is an important factor in student achievement and creating lifelong successful readers. Research has shown that children who are motivated and spend more time reading do better in school.

The Ponca City Board of Education calls on each school in the district to promote March 2, 2021 as "Read Across America Day". Students in Ponca City Public Schools will join millions of their peers across the country to celebrate the annual Read Across America Day.
6.5. Consider and Take Action on Changes to Activity Fund Custodian and Bonding Authorization for the 2020-2021 School Year
Commentary:  Activity fund custodians for the 2020-2021 school year were approved at the June 8, 2020 board meeting. With recent changes in personnel, it is necessary to approve new activity fund custodians:

Jeff Denton, Child Nutrition Director (replaces Elizabeth Glaser for Child Nutrition)
Lee Ann Allyn, District Activity Fund Clerk (replaces Carla Webb for District)
6.6. Consider and Take Action on the Agreement with Bob Hurley DCJR to Purchase a Cargo Van for the Maintenance Department
Commentary:  This agreement is to purchase a 2021 Ram 2500 Promaster Cargo Van for the Maintenance Department. The total cost is $33,672.00, paid out of the Building Fund.  Bret Smith will answer questions.
6.7. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B (3)]; and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307 (B) (4)]
6.8. Return to Open Session.
6.9. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
6.10. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
7. NEW BUSINESS
8. ADJOURNMENT (Motion required)
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