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January 11, 2021 at 6:00 PM - Regular Board of Education Meeting

Agenda
1. CALL TO ORDER
1.1. Call Meeting to Order (President)
1.2. Flag Salute
1.3. Roll Call (Minutes Clerk of the Board)
2. PRESENTATIONS AND RECOGNITIONS
2.1. Special Presentation to the Board Members in Appreciation for Their Years of Service to the Children of Ponca City (Shelley Arrott)
2.2. Presentation of the Employee of the Month and Friend of Education Awards

The President of the Board will preside over presenting the January Employee of the Month and Friend of Education Awards to the following employees.
Certified Employee of the Month ......................................Barbara Cusick
                                             Executive Director of Curriculum
Support Employee of the Month ........................................Heather Golay 
                                             Teacher Assistant at Washington Pre-K Center
Friend of Education.............................................Free Will Baptist Church
                                             Supporter of Washington Pre-K Center
3. PUBLIC COMMENT
3.1. Comments From the Public

The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain
order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
 
• Name and address of the individual
• The agenda action item(s) the individual wishes to address
• The organization the individual represents or is affiliated with, if applicable
 
Anyone who would like to speak to the board during public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments by an announcement of their name and group affiliation, if applicable.
Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comment of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 2.4 Speaking Privileges of the Public, that is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.
4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
4.1. COVID-19 Update
4.2. Outline of Procedures to Fill Dr. David Kinkaid's Seat in Ward #4
4.3. Modification to Distance Learning Timeframe if Necessary
4.4. Continuation of Family First Coronavirus Response Act Employee Paid Leave through March 12, 2021
4.5. Junior High Activities Upon Review of Positivity Rate
5. BOARD TO CONSIDER AND TAKE ACTION ON THE FOLLOWING ITEMS (Board members may call for a separate vote on any or all items):
5.1. Modification to Distance Learning Timeframe if Necessary
5.2. Continuation of Family First Coronavirus Response Act Employee Paid Leave through March 12, 2021
5.3. Junior High Activities Upon Review of Positivity Rate
6. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.
Commentary: 
 
6.1. Agenda with Commentary
6.2. Minutes from December 14, 2020 Regular Meeting
6.3. Contracts/Agreements under $10,000
7. ACTION ITEMS (MOTION REQUIRED)
7.1. Consider and Take Action on the Following District Financial Reports:
7.1.A. FY21 Budget Amendments
7.1.B. FY21 General Fund 11 Encumbrances #682 - #708 in the amount of $20,565.50.
7.1.C. FY21 Building Fund 21 Encumbrance #45 in the amount of $7,755.72.
Attachments: (1)
7.1.D. FY21 Child Nutrition Fund 22 Encumbrances #112-#113 in the amount of $142.05.
Attachments: (1)
7.1.E. FY21 Gifts & Endowments Fund 81 Encumbrance #48 in the amount of $2,875.00.
Attachments: (1)
7.1.F. FY21 Building Bond Fund 31 Encumbrances #11 - #12 in the amount of $60,994.50.
Attachments: (1)
7.1.G. Change Order Listing as of 01/05/2021 for Funds 11, 21, 22 & 81.
7.1.H. Budget Analysis Reports
7.1.I. Bond Fund Reports
7.1.J. Sanctioning Request
7.1.K. Activity Fund Reports/Requests
7.1.L. Treasurer’s Reports
7.1.M. Ratification & Approval of Payrolls
7.2. Consider and Take Action on the following Contracts/Agreements:
7.2.A. Contract with Arete Advisors for Sentinel One Software
Commentary:  This Sentinel One Software is an all-in-one Anti-Virus, Anti Malware, and Anti Ransomware product. It will provide protection to all teacher laptops, administration desktops, and servers. The cost of this product is 55% off retail price at $17.55 per device covered, for a total cost of $11,407.50. Ryan Dooley will answer questions. 
7.2.B. Contract with SHI/Microsoft Licensing 
Commentary:  SHI/Microsoft Licensing is purchased off the state contract and is based on the Full-Time Equivalency (FTE) of the district. This covers all laptops, desktops and servers used by the district. The cost is $49,587.00. Ryan Dooley will answer questions.
7.3. Consider and Take Action on Resolution to Request a Special Audit of Allocations Received by the District to Determine Amount That Should Have Been Paid to the District under the Proper 11% Cap on Commercial Personal and Agricultural Personal Property Valuations
Commentary:  The resolution is to request the State Auditor and Inspector perform a special audit of the allocations received by the District from FY2004 to FY2014 to determine the amounts that should have been paid to the District under the proper application of the 11% cap on commercial personal and agricultural personal property valuations.
Attachments: (1)
7.4. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss the Superintendent of Schools' Contract [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss Employment of Superintendent [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]; to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section 307 (B)(3)]; and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307 (B)(4)]
7.5. Return to Open Session.
7.6. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
7.7. Consider and Take Action on Ratification/Renewal of the Contract or New Contract for the Superintendent of Schools
Commentary:  The Board will take action on the ratification/renewal of the contract or new contract for the Superintendent of Schools.
7.8. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
8. NEW BUSINESS
9. ADJOURNMENT (Motion required)
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