November 10, 2025 at 6:00 PM - Regular Board of Education Meeting

1. CALL TO ORDER

1.1. Call Meeting to Order - President

1.2. Flag Salute

1.3. Roll Call - Minutes Clerk

2. PRESENTATIONS AND RECOGNITIONS

2.1. Recognition of the LadyCats Wrestling Team and Coach Richard Agee

2.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the October and November Employee of the Month and Friend of Education Awards to the following employees.

3. PUBLIC COMMENT

3.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value of school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
  Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.

4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION

4.1. District Testing Updates

4.2. District Updates

5. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.

5.1. Approval of the Minutes from the October 13, 2025, Regular Board Meeting

5.2. Approval of the FY26 Budget Analysis Reports

5.3. Approval of the FY26 Budget Amendments

5.4. Approval of the FY26 Bond Fund Updates

5.5. Approval of the FY26 Change Order Listing as of October 31, 2025, for Funds 11, 21, 81, and Bond Funds 30, 35 

5.6. Approval of FY26 General Fund 11 Encumbrances #785-#890 in the amount of $126,422.94 

5.7. Approval of FY26 Building Fund 21 Encumbrances #114-#127 in the amount of $97,480.42

5.8. Approval of FY26 Child Nutrition Fund 22 Encumbrances #82-#86 in the amount of $15,116.50

5.9. Approval of FY26 Bond Fund 30 Encumbrances #7-#10 totaling $32,903.00

5.10. Approval of FY26 Bond Fund 33 Encumbrance #1 totaling $997.81

5.11. Approval of FY26 Bond Fund 34 Encumbrance #6 totaling $3,590.00

5.12. Approval of FY26 Bond Fund 35 Encumbrance #12 totaling $7,200.00

5.13. Approval of FY26 Gifts and Endowment Fund 81 Encumbrances #84-#136 in the amount of $38,382.94

5.14. Approval of Booster Club Reports

5.15. Approval of Activity Fund Reports

5.16. Approval of Treasurer’s Reports Ending September 30, 2025

5.17. Ratification & Approval of Payrolls

5.18. Approval of a quote from American Telephone, effective November 10, 2025, for five fixed-dome cameras, mounting brackets, and camera installation for the bus barn. The total cost is $3,590.00 and will be funded by Bond 34.

5.19. Approval of a quote from CDW, effective November 11, 2025, for a renewal of the site licensing subscription for Adobe Creative Cloud All Apps. The total cost is $2,500.00 and will come from General Fund.

5.20. Approval of a ratification of the Mutual Aid Agreement between the City of Ponca City and Ponca City Public Schools, effective December 14, 2021, through December 14, 2026, stating that in the event of a disaster that requires the aid of equipment and personnel beyond that which each party is able to provide for itself, at the request of either party, the other will loan such equipment and personnel to the party in need. There is no cost to the district.

5.21. Approval of an agreement with the City of Ponca City RecPlex for use of the facilities for after-prom activities on April 19, 2026. Hours will be 9:00 p.m. to 3:00 a.m. The total cost is $1,250.00 and will be paid through the Activity Fund. 

5.22. Approval of an agreement with Lieb Graycloud to dance on November 21, 2025, at the Mini Pow Wows during American Heritage Month. The total cost is $200.00 and will be paid from Title VI funds.

5.23. Approval of a quote from iknowit, effective November 1, 2025, through June 30, 2026, for a site license to iknowit.com, an interactive math practice website for Woodlands Elementary. The total cost is $187.50 and will be paid from Title I.

5.24. Approval of a quote from Imagine Learning, effective November 1, 2025, through June 30, 2026, for an Imagine Purpose Focus Site License at Ponca City High School. The program provides targeted intervention modules for at-risk students who have violated substance-related policies and addresses key areas such as coping with trauma and hardship, emotion regulation and self-management, substance abuse prevention and education, bullying prevention and intervention, and suicide awareness and prevention. The total cost of $7,945.00 will be funded through the Opioid Grant.

5.25. Approval of a ratification of an agreement with Medical Air Services Association (MASA). MASA Medical Transport Solutions will provide air and ground ambulance services for the 2025-2026 period. District employees who enroll in this service will pay a monthly premium via payroll deduction. There is no cost to the district.

5.26. Approval of a ratification of an agreement with The Public Group, LLC for the 2025-2026 fiscal year to buy and sell surplus items through an online public surplus auction site. There is no cost to the district.

6. ACTION ITEMS (MOTION REQUIRED)

6.1. Consider and Take Action on Setting the Date, Time, and Location for the 2026 Regular Board Meetings

6.2. Consider and Take Action on the Notification of and Approval to Update Bank Account Authorized Signers and Approve Bond Authorizations Due to Personnel Changes

6.3. Consider and Take Action on the following Contracts/Agreements:

6.3.A. A proposal from Kyler Construction Group, effective November 11, 2025, to provide the material, labor, and equipment to complete the repair of the soffit at West Middle School. The total cost is $24,122.00 and will come from Bond 30.

6.3.B. Quote from Sports Unlimited, effective November 11, 2025, to provide all material, labor, transportation, and equipment to demo, prep, fabricate, sand, seal, paint game lines, and finish approximately 800 square feet of maple flooring of the east gym at the Ponca City High School due to a leak. The total cost is $18,060.00 and will come from the Building Fund.

6.3.C. Agreement with Vance Country Ford to purchase a 2026 Chevrolet Equinox to replace a 2009 Ford Fusion currently in the district fleet. The total cost of $28,394.00 will be paid from the General Fund.

6.3.D. Quote from Victory Tracks, effective November 10, 2025, to repair and re-stripe the high school track. The total cost is $22,308.00 and will come from Building Fund.

6.4. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B)(1)]

6.5. Return to Open Session.

6.6. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential

6.7. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel

7. NEW BUSINESS

8. ADJOURNMENT (Motion required)