August 11, 2025 at 6:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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2. PUBLIC COMMENT
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2.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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3. REPORTS WITH POTENTIAL BOARD DISCUSSION
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3.1. College Remediation Report (Sean Taglialatela)
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3.2. Dropout Report (Barbara Cusick)
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4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION AND ACTION
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4.1. Registration Update
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4.2. Staffing/District Updates
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4.2.A. New Procedure for District Handbooks - Food Delivery
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4.2.B. District Junior High Sports Policies and Practices
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4.3. Proposed Board Policy Change
Commentary:
Board Policy 2.7 Charges for Use of Facilities is being updated to reflect the addition of new facilities and a streamlined fee schedule.
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5. Consider and Take Action to Approve the Revisions to Policy 2.7 Charges for Use of Facilities
Attachments:
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6. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
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6.1. Minutes from July 14, 2025, Regular Board of Education Meeting
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6.2. Contracts/Agreements under $10,000
Attachments:
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7. ACTION ITEMS (MOTION REQUIRED)
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7.1. Consider and Take Action on the following District Financial Reports:
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7.1.A. FY25 Budget Amendments
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7.1.B. FY25 Change Order Listing as of August 6, 2025, for Funds 11, 21, 22, 30, and 81
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7.1.C. FY 25 Bond Fund Updates
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7.1.D. FY25 Budget Analysis Reports
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7.1.E. FY26 Budget Amendments
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7.1.F. FY26 General Fund 11 Encumbrances #308-#462 in the amount of $442,588.52
Attachments:
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7.1.G. FY26 Building Fund 21 Encumbrances #43-#57 in the amount of $206,118.21
Attachments:
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7.1.H. FY26 Gifts and Endowment Fund 81 Encumbrances #11-#52 in the amount of $52,169.57
Attachments:
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7.1.I. Bond 35 Encumbrances #4-#5 in the amount of $23,783.22
Attachments:
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7.1.J. FY26 Change Order Listing as of August 6, 2025, for Funds 11 and 21
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7.1.K. FY26 Budget Analysis Reports
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7.1.L. FY26 Bond Fund Updates
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7.1.M. Booster Club Documents
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7.1.N. Activity Fund Requests/Budgets
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7.1.O. Activity Fund Revenue/Expense Summary
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7.1.P. Out of State Travel
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7.1.Q. Treasurer’s Reports
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7.1.R. Ratification & Approval of Payrolls
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7.2. Consider and Take Action on School Site Statutory Deregulation Applications of Library Media Services for Garfield, Liberty, Roosevelt, EM Trout, Union, and Woodlands Elementary Schools
Commentary:
The District is requesting the deregulation of library media services for the above-mentioned schools due to a lack of personnel and potential cost savings for the district. The teacher shortage in Oklahoma has made it difficult for us to fill all of our open positions. Teachers who may be certified in this are required to fill classroom positions. The employment of a full-time librarian, if one were available, would cost the district approximately $55,000.00. The employment cost of a full-time assistant is approximately $25,000.00.
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7.2.A. Deregulation of Library Media Services for Garfield Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2025-2026 school year for Garfield Elementary School. A full-time librarian is hired to split time between Garfield and another site. Working 2.5 days a week at each site, she is able to keep the library operating at both sites, and on-site personnel are available to assist in library operations. By utilizing site staff and a part-time certified librarian, we are able to meet the needs of Garfield. The library is open daily to teachers, staff, and students. Jennifer Dye will answer questions.
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7.2.B. Deregulation for Library Media Services for Liberty Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2025-2026 school year for Liberty Elementary School. The support employee we currently have at Liberty is under the direct supervision of a Library Media Specialist within our district. Unfortunately, they are required to monitor several buildings, and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. A full-time librarian is hired to monitor operations at Liberty and other sites. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day. Jennifer Dye will answer questions.
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7.2.C. Deregulation of Library Media Services for Roosevelt Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2025-2026 school year for Roosevelt Elementary School. A full-time librarian is hired to split time between Roosevelt and another site. Working 2.5 days a week at each site, she can keep the library operating at both sites, and on-site personnel are available to assist in library operations. By utilizing site staff and a part-time certified librarian, we can meet the needs of Roosevelt. The library is open daily to teachers, staff, and students. Jennifer Dye will answer questions.
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7.2.D. Deregulation of Library Media Services for Trout and Union Elementary Schools
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2025-2026 school year for EM Trout and Union Elementary Schools. The two support employees we currently employ are under the direct supervision of a Library Media Specialist within our district. Unfortunately, they are required to monitor several buildings, and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. Full-time librarians still do instruction and guidance at both of these sites. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day. Jennifer Dye will answer questions.
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7.2.E. Deregulation of Library Media Services for Woodlands Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2025-2026 school year for Woodlands Elementary School. The support employee we currently have to fill that role is under the direct supervision of a Library Media Specialist within our district. They are required to monitor several buildings, and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. A full-time librarian is hired to monitor operations at Woodlands and another site. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day. Jennifer Dye will answer questions.
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7.3. Consider and Take Action on Hiring the Following Individuals as Adjunct Teachers As Specified:
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7.4. Consider and Take Action on a Quote from Rick Scott Construction Inc. for the West Middle School Water Infiltration Project
Commentary:
Rick Scott Construction Inc. has submitted a quote to do all necessary repairs and restoration to an area at West Middle School that is experiencing water infiltration. The cost includes the base bid and Alternate 1, totaling $63,755.66. The cost will come from Bond Fund 30, and Larin Davis will answer questions.
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7.5. Consider and Take Action to Approve or Not Approve the Applications for Conducting a Cooperative Activities Program Between Ponca City Public Schools and First Lutheran School
Commentary:
First Lutheran has applied to participate in the following Ponca City Public Schools junior high sports programs for the 2025-2026 school year; Cross-country, Track, Football, Wrestling, Softball, and Baseball. Adam Leaming will answer questions.
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7.6. Consider and Take Action on the following Contracts/Agreements:
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7.6.A. Agreement with Adams Plumbing for Repair Services
Commentary:
Adams Plumbing will provide plumbing repairs to district sites as needed. The total amount is $20,000.00 and will come from the Building Fund. Larin Davis will answer questions.
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7.6.B. Agreement with Chatterbox Speech Therapy, LLC to Provide Online Speech and Language Services
Commentary:
Chatterbox Speech Therapy, LLC, will provide online speech and language evaluation and teletherapy services for students enrolled in Ponca City Public Schools. The District will identify the students who need the services and shall approve each individual situation as provided for under state and federal regulations. They will provide 1-2 full-time Speech-Language Pathologists for the 2025-2026 school year. The total cost of the agreement is up to $94,500.00 and will come from the General Fund, Special Services. Amy Swartz will answer questions.
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7.6.C. Agreement with Endex, Inc. of Tulsa for District Monitoring Services
Commentary:
Endex, Inc. of Tulsa will monitor 23 District fire alarm panels as required by the State of Oklahoma for fire protection. The agreement is for $456.00 per site, per year, for a total of $10,488.00. This amount will come from the Building Fund and Larin Davis will answer questions.
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7.6.D. Quote for a Two-Year Annual Subscription Fee for FMX
Commentary:
FMX is a computerized maintenance management system for the district. This quote is for a two-year annual subscription fee for a total cost of $21,956.22. The cost will come from Bond Fund 25, and Ryan Dooley will answer questions.
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7.6.E. Quote from Isograd Inc. for Online Curriculum and Test Prep Material
Commentary:
This is a quote for Isograd Learning Platform and the Tosa district bundle. The bundle includes license access for four teachers at PoHi, one teacher at East Middle School, and 1,000 students for online curriculum and test prep material for Tosa certification that will be utilized for Career Tech testing certification. The total cost is $22,500.00 and will be funded through the Carl Perkins Federal Grant. Barbara Cusick will answer questions.
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7.6.F. Agreement with J&B Mechanical LLC for Repair Services
Commentary:
J&B Mechanical LLC will provide repairs to refrigeration/freezer units for Child Nutrition as needed. The total amount is $15,000.00, and Jeff Denton will answer questions.
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7.6.G. Agreement With Kildare Public Schools to Provide Services
Commentary:
Kildare Public Schools will pay Ponca City Public Schools to provide services for one student attending a self-contained Special Education classroom (STARS) for the 2025-2026 school year. Kildare Public Schools agrees to payment of the services outlined in the contract of $15,088.55.
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7.6.H. Contract with Oklahoma Career Tech for the 2025-2026 School Year
Commentary:
This is the Oklahoma Department of Career and Technology Education contract for the Secondary Career and Technology Education Program(s) for the 2025-2026 school year. The district will receive an allocation from the state of $144,420.00.
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7.7. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; and to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2)
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7.8. Return to Open Session.
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7.9. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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7.10. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel per the Attached Detailed Report
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7.11. Consider and Take Action on the Negotiated Agreement with the Ponca City Public Schools' Association of Classroom Teachers (ACT) for the 2025-26 School Year Pending Ratification by ACT
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8. NEW BUSINESS
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9. ADJOURNMENT (Motion required)
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