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December 14, 2020 at 6:00 PM - Regular Board of Education Meeting

Agenda
1. CALL TO ORDER
1.1. Call Meeting to Order (President)
1.2. Flag Salute
1.3. Roll Call (Minutes Clerk of the Board)
2. PRESENTATIONS AND RECOGNITIONS
2.1. Presentation of the Employee of the Month and Friend of Education Awards

The President of the Board will preside over presenting the December Employee of the Month and Friend of Education Awards to the following employees.
Certified Employee of the Month ....................................................................Katie Butler
Kindergarten Teacher at Trout Elementary
Support Employee of the Month ....................................................................Ryan Dooley
District Director of Technology
Friend of Education......................................................................................Jill Critchfield 
Supporter of Woodlands Elementary
3. PUBLIC COMMENT
3.1. Comments From the Public

The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain
order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
 
• Name and address of the individual
• The agenda action item(s) the individual wishes to address
• The organization the individual represents or is affiliated with, if applicable
 
Anyone who would like to speak to the board during public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments by an announcement of their name and group affiliation, if applicable.
Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comment of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 2.4 Speaking Privileges of the Public, that is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.
3.2. Vote to Recess Regular Board Meeting and Call a Public Hearing for Tribal Leaders and Native American Parents to Discuss the Participation of Native American Students in Educational Programs, to Comment on Educational Programs, and to Review Section 2.5 the Board Policy "Native American Community Relations".
3.3. Vote to Return to Regular Session
4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION & POSSIBLE ACTION
4.1. Calendar Changes
4.2. In-School Quarantine
4.3. Instructional Delivery
4.4. Extra-Curricular Activities 
5. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.
Commentary: 
 
5.1. Agenda with Commentary
5.2. Minutes from November 9, 2020 Regular Board Meeting and November 19, 2020 Special Board Meeting 
5.3. Contracts/Agreements under $10,000
5.4. Surplus Resolution
6. ACTION ITEMS (MOTION REQUIRED)
6.1. Consider and Take Action on the Following District Financial Reports:
6.1.A. FY21 Budget Amendments
6.1.B. FY21 General Fund 11 Encumbrances #620 - #681 in the amount of $277,953.55.
Attachments: (1)
6.1.C. FY21 Building Fund 21 Encumbrances #41 - #44 in the amount of $33,100.00.
6.1.D. FY21 Child Nutrition Fund 22 Encumbrances #104 - #111 in the amount of $135,435.70.
Attachments: (1)
6.1.E. FY21 Gifts and Endowment Fund 81 Encumbrances #45 - #47 in the amount of $5,807.14.
Attachments: (1)
6.1.F. Change Order Listing as of 12/7/2020 for Funds 11, 22, 30 and 81.
6.1.G. Budget Analysis Reports
6.1.H. Bond Fund Reports
6.1.I. Booster Club Fundraiser Requests
6.1.J. Activity Fund Reports/Requests
6.1.L. Ratification & Approval of Payrolls
6.2. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss the Evaluation of the Superintendent of Schools [Authority for Executive Session: 25 O.S. Section 307 (B) (1); to Discuss the Purchase or Appraisal of Real Property [Authority for Executive Session: 25 O.S. Section (B) (3)] ; and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307 (B) (4)]
6.3. Return to Open Session.
6.4. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
6.5. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
Attachments: (1)
7. NEW BUSINESS
8. ADJOURNMENT (Motion required)
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