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August 10, 2020 at 6:00 PM - Regular Board of Education Meeting

Agenda
1. CALL TO ORDER
1.1. Call Meeting to Order (President)
1.2. Flag Salute
1.3. Roll Call (Minutes Clerk of the Board)
2. PUBLIC COMMENT
2.1. Comments From the Public

The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain
order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
 
• Name and address of the individual
• The agenda action item(s) the individual wishes to address
• The organization the individual represents or is affiliated with, if applicable
 
Anyone who would like to speak to the board during public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments by an announcement of their name and group affiliation, if applicable.
Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comment of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 2.4 Speaking Privileges of the Public, that is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.
3. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
3.1. Back to School Update (Shelley Arrott)
3.2. Activities Protocol (Shelley Arrott & Curtis Layton)
4. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.
Commentary: 
 
4.1. Agenda with Commentary
4.2. Minutes from July 20, 2020 Regular Board Meeting and July 29, 2020 Special Meeting
4.3. Contracts/Agreements under $10,000
Attachments: (1)
5. ACTION ITEMS (MOTION REQUIRED)
5.1. Consider and Take Action on the Following District Financial Reports:
5.1.A. FY20 Budget Amendments
5.1.B. FY21 Budget Amendments
5.1.C. FY20 Bond Funds
5.1.D. FY20 Budget Analysis Reports
5.1.E. FY21 General Fund 11 Encumbrances #289-#343 in the amount of $464,018.53.
5.1.F. FY21 Building Fund 21 Encumbrances #22-#25 in the amount of $42,564.66.
Attachments: (1)
5.1.G. FY21 Child Nutrition Fund 22 Encumbrances #77-#81 in the amount of $1,498.10.
Attachments: (1)
5.1.H. FY21 Gifts and Endowment Fund 81 Encumbrances #22-#23 in the amount of $550.00.
Attachments: (1)
5.1.I. FY21 Budget Analysis Reports
5.1.J. FY21 Bond Fund Reports
5.1.K. Booster Club Fundraiser Requests
5.1.L. Activity Fund Revenue/Expenditure Summary
5.1.M. Activity Fund Budgets and Fundraiser Requests (included as Handout)
5.1.N. Treasurer’s Reports
5.1.O. Ratification & Approval of Payrolls
5.2. Consider and Take Action on Revision to Board Policy 5.13 Unpaid Meal Charge Policy
Commentary:  Based on recommendations from our auditors, the Unpaid Meal Charge Policy is revised to clarify how bad debt will be restored to the Child Nutrition Fund.  Brenda Storie will answer questions.
5.3. Consider and Take Action on the following Contracts/Agreements:
5.3.A. Agreement with Edgenuity, Inc. for 120 Licenses for Elementary Students in Grades K-5 Enrolled in Ponca City Virtual Academy
Commentary:  This agreement is for 120 licenses for one semester (18 weeks) for K-5 elementary students enrolled in Ponca City Virtual Academy, Learning Option 3.  The term of the agreement will be July 1, 2020 through June 30, 2021 at a cost of $45,000.00.  Barbara Cusick will answer questions.
5.3.B. Agreement with Edgenuity, Inc. for Up to 100 Licenses for Elementary Students in Grades K-5 Enrolled in Ponca City Virtual Academy
Commentary:  This agreement is for up to 100 licenses for one semester (18 weeks) for elementary students in grades K-5 who are enrolled in Ponca City Virtual Academy, Learning Option 3. The district will be invoiced at the end of the quarter for licenses used.  The agreement runs from July 1, 2020 until June 30, 2021 for a cost up to $37,500.00.  Barbara Cusick will answer questions. 
5.3.C. Agreement with Edgenuity, Inc. for Site License for Students in Grades 6-12 Enrolled in Ponca City Virtual Academy
5.3.D. Agreement with Renaissance for MyOn for Access to Virtual Libraries for Students
Commentary:  MyOn is a part of the RenPlace products that allows students access to virtual libraries.  Students can also read a book on MyOn and take an Accelerated Reader test in Renaissance. The term of the agreement is August 1, 2020 through July 31, 2021. The cost of the agreement is $39,866.09 paid for by a grant from P66. Barbara Cusick or Teri Vogele will answer questions.
5.3.E. Agreement with Stuteville Chevrolet Buick GMC of Ponca City for Vehicle Purchase
Commentary:  This agreement is for the purchase of a 2019 Chevrolet Express 2500 cargo van for the Maintenance Department.  The cost is $25,000.00.  Bret Smith will answer questions.
5.4. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss the Purchase or Appraisal of Real Property [25 O.S. Section 307 (B)(3)]; to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2); and to Discuss Confidential Conversations with the Board’s Attorney Concerning Pending Claims and Litigation [Authority for Executive Session: 25 O.S. Section 307 (B) (4)]
5.5. Return to Open Session.
5.6. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
5.7. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
5.8. Consider and Take Action on the Negotiated Agreement with the Ponca City Public Schools' Association of Classroom Teachers (ACT) for the 2020-2021 School Year Pending Ratification by ACT
6. NEW BUSINESS
7. ADJOURNMENT (Motion required)
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