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May 24, 2021 at 4:00 PM - Special Meeting of the Board of Education

Minutes
1. Call to order and roll call:
Cox     Davis     Lolar     Neal     Schreckengost
Attachments: (1)
Discussion:  Also present were the following:  Dr. Tom Deighan, Kelly Henderson, Ken Shaw, Butch Lawson, Art Valdes, Tamara Gregor, David Ellis, and Dr. Channa Byerly.
2. Vote to award, not to award, or to table bids for Halliburton stadium ADA Upgrades as part of the DPS 2020 Vision Bond projects
Rationale:  This project is funded through the August 2020 Vision Bond Election. 
Attachments: (1)
2.A. Bid Package #1: Concrete
Attachments: (1)
Action(s):
Motion to accept, approve, and award Bid Package #1 for Concrete to Wade Concrete Construction Inc. in the amount of $262,378.00. This motion, made by Demetra Cox and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
2.B. Bid Package #2: Painting
Attachments: (1)
Action(s):
Motion to accept, approve, and award Bid Package #2 for Painting to Taylor Painting in the amount of $9,060.00. This motion, made by Demetra Cox and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
2.C. Bid Package #3: Electrical
Attachments: (1)
Action(s):
Motion to accept, approve, and award Bid Package #3 for Electrical to Smith Dressler Electric in the amount of $3,360.00. This motion, made by Demetra Cox and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
2.D. Bid Package #4: Plumbing
Attachments: (1)
Action(s):
Motion to accept, approve, and award Bid Package #4 for Plumbing to Farmers Plumbing in the amount of $1,441.00. This motion, made by Demetra Cox and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
2.E. Bid Package #5: Handrail Supply (Materials only)
Attachments: (1)
Action(s):
Motion to accept, approve, and award Bid Package #5 for Handrail Supply to Tilley Trucking in the amount of $41,500.00. This motion, made by Demetra Cox and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
2.F. Bid Package #6: Frac Mat Rental (To protect running track)
Attachments: (1)
Action(s):
Motion to accept, approve, and award Bid Package #6 for Frac Mat Rental to Cornerstone Environmental in the amount of $32,400.00. This motion, made by Demetra Cox and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
3. Discussion and motion to approve, not approve, or table Heart-to-Heart Speech Clinic for contracted Speech/Language Therapy services for ESY in the amount of $1,800.00
Attachments: (1)
Action(s):
Motion to approve contracted Speech/Language Therapy services with Heart-to-Heart Speech Clinic for ESY in the amount of $1,800.00. This motion, made by Greg Neal and seconded by Krista Lolar, Passed.
No Action(s) have been added to this Agenda Item.
4. Discussion and motion to approve, not approve, or table the Oklahoma State School Boards Association for customized Policy Services and Conversion in the amount of $7,000.00
Attachments: (1)
Action(s):
Motion to approve customized Policy Services and Conversion with the OSSBA in the amount of $7,000.00. This motion, made by Krista Lolar and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
5. Discussion and motion to approve, not approve, or table the Encumbrance Report
Attachments: (1)
Action(s):
Motion to approve the Encumbrance Report. This motion, made by Greg Neal and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
6. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A
Vote to convene or not convene into Executive Session
Action(s):
Motion to convene into Executive Session at 4:13 P.M. This motion, made by Greg Neal and seconded by Eric Davis, Passed.
No Action(s) have been added to this Agenda Item.
7. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, terminations, hiring of employees, employment, rehiring, and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive.  No action was taken in Executive Session.
Discussion:  The following board members were present in Executive Session:  Demetra Cox, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost.  In addition the following person(s) were present in Executive Session:  Dr. Tom Deighan.
Action(s):
Motion to acknowledge the Board's return to Open Session at 4:21 P.M. This motion, made by Demetra Cox and seconded by Krista Lolar, Passed.
No Action(s) have been added to this Agenda Item.
8. Discussion and possible action regarding retirements, resignations, employment, and changes of contract as listed on Schedule A attached
Attachments: (1)
Action(s):
Motion to approve the retirements, resignations, employment, and changes of contract as listed on Schedule A. This motion, made by Krista Lolar and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
9. Vote to Adjourn
Action(s):
This concludes the business that came before the Board on May 24, 2021 and the motion was made to adjourn at 4:22 P.M. This motion, made by Demetra Cox and seconded by Krista Lolar, Passed.
No Action(s) have been added to this Agenda Item.
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