January 13, 2026 at 6:00 PM - Regular Meeting of the Board of Education
| Minutes | |
|---|---|
|
1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
Attachments:
()
Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Donna McConnell, Dakota Kaus, Cathy Barker, Sonia Norton, Kim Ellis, Ashley Robison, Jessica Clatyon, Brandy Peters, Brooke Alston, Elizabeth Dysart, Josh Harris, Jana Rannberg, Rachel Terry, Lori McCann, Michelle Franks, Joe Franks, Emily Hemphill, Amanda Purcell, Emily Hornberger, Leslie Greer, Karen Hunter, Kristina Abel, Derek Abel, Tamara Gregor, Merry Stone, Kim Blalock, Dede Lee, and Allie Buckholts.
|
|
|
2. Flag Salute
Attachments:
()
Discussion:
The flag salute was led by the Archery Team of Plato Elementary.
|
|
|
3. Chicken Express Employees of the Month
Attachments:
()
Discussion:
Certified, Teacher of the Month, Kim Blalock of Will Rogers Pre-K at Elk Crossing and Support Staff Employee of the Month, Kristina Abel of Plato Elementary were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express, as well as, gifts from the district and community.
|
|
|
4. Public participation and/or discussion
Attachments:
()
Discussion:
There was no public participation and/or discussion.
|
|
|
5. Superintendent's Report
|
|
|
5.A. School Board Member Recognition Month
Discussion:
Dr. Byerly presented the Board with a video from students of the district thanking the Board for their support and service to her, the staff, students and the community.
|
|
|
5.B. Site Presentation from Plato Elementary
Attachments:
()
Discussion:
Plato Elementary Principal, Dr. Dakota Kaus, presented the board with updates regarding: Teacher/Staff and Student 1st Semester Wins, and the Plato Archery Team, who was in attendance.
|
|
|
5.C. District Update
Discussion:
Dr. Byerly highlighted several student and staff celebrations throughout the district.
|
|
|
6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
6.A. Minutes of the December 9, 2025 Regular Meeting
Attachments:
()
|
|
|
6.B. Cafeteria Monthly Reports
Attachments:
()
|
|
|
6.C. Financial Reports
Attachments:
()
|
|
|
6.D. Activity Fund Reports
Attachments:
()
|
|
|
6.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
Attachments:
()
|
|
|
6.F. Encumbrance Reports
General Fund 11 Purchase Order Numbers 65852-65914, total dollar value of $175,517.38 Building Fund 21 Purchase Orders, Number 21143-21151, total dollar value of $10,007.10 Bond Fund 36 Purchase Orders, Number 36023-36027, total dollar value of $119,149.40 Arbitrage Rebate Liability Fund 88 Purchase Orders, Number 8801-8801, total dollar value of $75,563.97 Change Order Listing(s) of Encumbrances Encumbrance(s) More Than 10% Over
Attachments:
()
|
|
|
6.G. Out-of-State Travel for the High School Boys Golf Team to the Legacy High School Leopard Invitational March 4, 2026 in Wichita Falls, TX
Rationale:
This is a day trip with no overnight stay and the team will be traveling in a district school bus for transportation to and from the event.
Attachments:
()
|
|
|
6.H. Maddox, Ann - contract update for TRS compliance for student Psychology and Evaluation services
Rationale:
This update was needed to comply with Teachers Retirement requirements.
The original contract and encumbrance was approved on 05/13/2025 on agenda item 6.L.10 in the amount of $85,000.00, paid by Federal Funds. No additional monies are being requested.
Attachments:
()
|
|
|
6.I. AT&T - re-encumber and pay the remaining district monthly Internet, Analog, and Mobility services in the amount of $42,760.10 with a credit card
Rationale:
This request is for permission to close the current PO and re-encumber it for the remaining balance. The reason for re-approval is that the vendor is changing. It is still AT&T, but we are requesting to pay them with a credit card instead of directly with a check.
Attachments:
()
Discussion:
This request is for permission to close the current PO and re-encumber it for the remaining balance. The reason for re-approval is that the vendor is changing. It is still AT&T, but we are requesting to pay them with a credit card instead of directly with a check.
|
|
|
6.J. Performance Surfaces - DPS 2020 Vision Bond purchase to demo and install new Bleachers in the High School Gymnasium in the amount of $189,730.00
Attachments:
()
|
|
|
7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, and changes of extra-duty contract(s) of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, and changes of extra-duty contract(s) of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
There was no executive session, therefore the meeting continued.
|
|
|
9. Discussion and possible action regarding retirements, resignations, employment, and changes of extra-duty contract(s) as listed on Schedule A attached
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
10. Presentation of Superintendent's Recommendation for the dismissal of Susie Hinckley; vote to schedule a meeting date, time and place and to direct that copy of the Superintendent's Recommendation, along with a notice of due process rights, be mailed and/or hand-delivered to Ms. Hinckley in accordance with law
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
11. Discussion and vote to accept or reject any resignations tendered since the posting of the Agenda
Discussion:
There were no items to be addressed, therefore the meeting continued.
|
|
|
12. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
|
|
|
13. The next Regular Meeting of the Board of Education will be held on Tuesday, February 10, 2026 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
Attachments:
()
|
|
|
14. Adjournment
Attachments:
()
Discussion:
This concludes the business that came before the Board on January 13, 2026 and at 6:40 P.M. Board President Carl Buckholts declared the meeting adjourned.
|
