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October 13, 2020 at 6:00 PM - Regular Meeting of the Board of Education

Agenda
1. Call to order and roll call:
2. Flag Salute
3. Chicken Express Employees of the Month
Attachments: (2)
4. Public participation and/or discussion
Attachments: (1)
5. Site Presentation by Duncan High School
Rationale:  High School Principal Wade Hampton will present the dropout report, remediation report, and other updates to the board.
6. Presentation of the district's Operational Budget by Dr. Channa Byerly
Attachments: (2)
7. Superintendent's Report
7.A. Food 4 Kids with Chris Deal of the Duncan Chamber of Commerce
7.B. Bond Oversight Committee Report
7.C. Virtual Education Update and Information
7.D. District Update
7.E. Presentation by Kerr3
Rationale:  This presentation from Kerr3 is related to their contract for services which is included in the consent agenda. 
8. Presentation by Nate Ellis of Public Finance Law regarding the discussion and possible action of the following:
Rationale:  These agenda items, A-C, cannot be voted on with one vote. 
Each item needs to be approved separately.
8.A. Receive bids for the purchase of $2,525,000.00 Combined Purpose General Obligation Bonds, Series 2020 of the District and vote to award said Bonds to the lowest bidder complying with the Notice of Sale and Instructions to Bidders or to reject all bids.
8.B. Consider and take action with respect to a Resolution providing for the issuance of Combined Purpose General Obligation Bonds, Series 2020 in the sum of $2,525,000.00 by Independent School District Number 1 of Stephens County, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of Bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same and fixing other details of the issue; approving the forms of a Continuing Disclosure Agreement and an Official Statement; and authorizing executions and actions necessary for the issuance and delivery of the Bonds.
Attachments: (1)
8.C. Consider and take action with respect to a Resolution approving a Lease Purchase Agreement pertaining to the acquisition and financing of improvements to school buildings and facilities; approving an Escrow and Paying Agent Agreement; approving the forms of Lease Purchase Agreement, Ground Lease Agreement, Tax Regulatory Agreement, Continuing Disclosure Agreement, and Official Statement; approving other documents and certificates related thereto; and containing other provisions related thereto.
9. Discussion and possible motion to approve, not approve, or table the following new additions, amendments, and/or changes to district policy and procedures:
9.A. Policy 4030 Regulations for Personal Business of Administrators - amendments
10. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
10.A. Minutes of the September 8, 2020 Regular Meeting
Attachments: (1)
10.B. Cafeteria Monthly Reports
Attachments: (2)
10.C. Financial Reports
Attachments: (3)
10.D. Activity Fund Reports
Attachments: (4)
10.E. District Fundraisers
Attachments: (1)
10.F. Encumbrance Reports
Attachments: (7)
10.G. Board of Education Regular Meeting dates for 2021 calendar year
Attachments: (1)
10.H. 2021 Election Resolution for Board Member Position #1
Rationale:  Purchase orders to cover these expenses have already been set up and approved by the board:
PO 11080 to the Stephens County Election board for $7,400.00 dated 07/01/2020 and
PO 11058 to the Duncan Banner for publication of the Legal Notice and Press Release for $35.00 also dated 07/01/2020.
Both PO's were approved and listed on the Encumbrance Report, item 8G, of the 07/09/2020 Regular Meeting.
Attachments: (4)
10.I. Kerr3 - Architect Agreement
Attachments: (1)
10.J. Book Systems, Inc. - Atrium and Booktracks Express Support renewal for library and textbook/equipment inventory system in the amount of $10,575.00 
Rationale:  This amount is the same as last year (07/09/2019 agenda item #8F5).
Attachments: (1)
10.K. Glenn Coffee & Associates PLLC - district Legal Attorney fee's for FY 20-21 in the amount of $40,000.00
Rationale:  This is the same amount as last year for district legal attorney fees.
Attachments: (1)
10.L. Lawns Like Greens - district Weed and Grass Control in the amount of $22,500.00 paid by the Building Fund
Attachments: (1)
10.M. Orkin - district Pest Control in the amount of $17,289.00 paid by the Building Fund
Attachments: (1)
10.N. Trane - HVAC units for the Middle School Gym in the amount of $45,200.00 paid by Bond Funds
Attachments: (1)
10.O. DIRSEC - district Upgrade for Palo Alto Firewall in the amount of $18,464.90 paid by Bond Funds
Attachments: (1)
11. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property.
Vote to convene or not convene into Executive Session
12. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Retirements, resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property.  No action was taken in Executive Session.
13. Discussion and possible action regarding retirements, resignations, employment, and changes of contract as listed on Schedule A attached
Attachments: (1)
14. Discussion and possible action regarding declaration of miscellaneous items as surplus
Attachments: (3)
15. Discussion and possible action regarding New Business
Rationale:  In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
16. The next Regular Meeting of the Board of Education will be held on Tuesday, November 10, 2020 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
17. Vote to Adjourn
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