September 18, 2023 at 6:00 PM - Board of Education Regular Meeting
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I. Opening
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I.A. Call to Order and Roll Call
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I.B. Presentations
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I.B.1. Elementary Spotlight Pledge Leader: Eisenhower Elementary
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I.B.2. Presentation of Colors: Enid High School Air Force Junior ROTC
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I.B.3. Student Spotlight Reporter: Longfellow Middle School
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I.C. Recognitions:
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I.C.1. Recognition of Caylee Johnson, LSU/NCBRT "Run, Hide, Fight" coordinator.
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I.C.2. Recognition of Officer Jason Priest and the School Resource Officers for their work with training the staff on "Run, Hide, Fight".
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II. Audience to Visitors
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III. Superintendent's Report:
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III.A. Presentation from our Campus Police Chief, Jason Priest, regarding the overall school and student safety at Enid Public Schools.
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III.B. Enrollment
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III.C. Discussion then possible action to approve an Early Childhood (certified) signing bonus of $2,000 with the understanding that these teachers could be asked to teach Pre-K or Kindergarten. This signing bonus would be available to any new hire to EPS, that is fully certified, for the current 2023-2024 school year.
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III.D. Flu Shot Clinics are available for any/all EPS employees here on October 2, 5, and 17 3:00pm – 5:00 pm each day. An additional timeslot of 7:00am-9:00am will be available on Tuesday, October 17th.
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III.E. EPS Bond Committee update.
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III.F. Discussion and then possible action to approve the district’s annual Estimate of Needs for Fiscal Year 2024.
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III.G. Discussion then possible action to approve a new Aviation shop to be built at Maintenance/Transportation as soon as the street is vacated just south of the Cleveland School (300 W. Rush). PO# 2024-21-49 in the amount of $79,073 payable to Hennessey Metal Building Systems.
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III.H. Discussion then possible action to approve of proposed settlement agreement reached with Altria Group, Inc. and Philip Morris USA, Inc., Altria Client Services LLC, Altria Enterprises LLC, and Altria Group Distribution Company (collectively "Altria") in the amount of $168,250,000 as a Government entity settlement with a deadline of November 30, 2023. Monies may or may not be received as a result of our participation in this settlement.
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III.I. Discussion of a possible Special Board Meeting on Monday, September 25th at 12:00 and reminder of our October Board Regular Meeting will be held Tuesday, October 17th.
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IV. Regular Business
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IV.A. Discussion then possible action to approve the following consent agenda items:
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IV.A.1. Minutes of the Board of Education Regular Meeting of August 21, 2023;
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IV.A.2. Fiscal Year 2024 Encumbrances:
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IV.A.2.a. General Fund Encumbrances for FY2024 $595,882.77 (P.O. #’s 1255-1515)
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IV.A.2.b. General Fund Change Orders since 08/16/23 $(13,496.72) (P.O. #’s 1 - 1254)
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IV.A.2.c. Building Fund Encumbrances for FY2024 $304,926.24 (P.O. #’s 42 - 53)
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IV.A.2.d. Endowment Fund Encumberances for FY2024 $117.23 (P.O. # 4)
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IV.A.2.e. Activity Fund Donations and Gifts for FY2024 $4,037.58 (P.O. #’s 15-17)
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IV.A.3. Fund raising requests and activity account budgets for the following accounts in the Enid Public Schools Activity Fund: Adams Elementary, Hayes Elementary, Glenwood Elementary, Monroe Elementary, Prairie View Elementary, Taft Elementary, Emerson Middle School, Longfellow Middle School, Waller Middle School, Enid High School.
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IV.A.4. Declare numerous items as surplus property for disposal;
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IV.A.5. All EPS grade level and school site capacity numbers remain the same.
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IV.A.6. MOU between Vance Air Force Base and Enid Public Schools for the annual transportation of students to Vance Air Force Base from two pre-selected campuses outside of the Eisenhower, Emerson, and Enid High School existing transportation area.
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IV.A.7. Approval of Enid High School Registration Guide to include course descriptions and codes for Autry Technology Center and Northern Oklahoma College concurrent courses.
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IV.B. Discussion then possible action to approve the District Financial Report for August 2023.
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IV.C. Discussion then possible action to approve an Oklahoma State Department of Education Waiver for Library Media Specialist services at Garfield Elementary School.
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IV.D. Discussion then possible action to approve and Oklahoma State Department of Education Waiver for Library Media Specialist services at Waller Middle School.
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IV.E. Discussion then possible action to approve Board policy for School Surveillance Cameras (CKAJ) as recommended by OSSBA.
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IV.F. Discussion then possible action to approve Board Maternity Leave Policy (DECR) as recommended by OSSBA.
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V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).
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VI. Reports, Items of Information, Board Comments and/or Questions:
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VI.A. Col. Little's Comments:
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VI.B. Board Comments and/or Questions:
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VII. Next Regular Meeting: Tuesday, October 17, 2023 at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.
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VIII. Discussion then possible action to approve a proposed executive session to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" and Exhibit "B" [pursuant to 25 O.S. Section 307(B)(1)], pending or possible litigation [pursuant to 25 O.S. Section 307(B) (4) and possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)].
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IX. Return from Executive Session
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X. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].
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XI. Discussion then possible action to approve adjunct instructor status, as allowed by the Oklahoma State Department of Education, for Individuals listed on Exhibit "B" listed as 1-10 [pursuant to 25 O.S. Section 307(B)(1)].
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XII. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).
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XIII. Adjournment
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