April 21, 2025 at 6:00 PM - Board of Education Regular Meeting

I. Opening

I.A. Call to Order and Roll Call

I.B. Presentations

I.B.1. Elementary Spotlight Pledge Leader: Hoover Elementary

I.B.2. Presentation of Colors: Enid High School Air Force JROTC

I.B.3. Student Spotlight Reporter: Emerson Middle School

I.C. Oath of Office for Re-elected Board Members and Reorganization of the Board:

I.C.1. Installation and Oath of Office:

I.C.1.a. Randy Long (Office 6)

I.C.1.b. Matt Sampson (Office 1)

I.C.2. Election of Officers:

I.C.2.a. Board President; and

I.C.2.b. Board Vice President

I.C.3. Appointment of Other Officers:

I.C.3.a. Board Clerk Dr. Sam Robinson

I.C.3.b. Encumbrance Clerk Dr. Sam Robinson

I.C.3.c. Minutes Clerk Dr. Sam Robinson

I.C.3.d. Assistant Minutes Clerks

I.C.3.d.1. Annie Blassingame

I.C.3.d.2. Robbie Goodwin

I.C.3.e. Treasurer Jenny Miller

I.C.3.f. Assistant Treasurer Autumn Ross

I.D. Recognitions:

I.D.1. Allen Family Scholarship Recipients - Cooper McKee, Jamilson Milne, Giovanny Ortiz Mendoza, Jobany Pacheco Villa, Esperanza Maria Tobias

I.D.2. Speech & Debate State Qualifiers - Brooklyn Buckles, Delaney Caruthers, Melia Crouch, Raylee Garnand, Krysta Martinez, Cooper McKee, Anie Ortiz, Danny Pembrook, Avrey Ransom

I.D.3. Lyric Hill - OESL (Oklahoma eSports League) State Championship for Super Smash Bro's Ultimate

I.D.4. Recognize Emerson Middle School for being named an Oklahoma State Champions Banner Program for the second year in a row through Oklahoma Special Olympics and the Unified Champion School Program

II. Audience to Visitors

III. Superintendent's Report:

III.A. Academic Performance - Accountability

III.B. Eisenhower Update

III.C. Cell Phone Committee Update

III.D. Enrollment Numbers

III.E. Strategic Planning Committee Update

III.F. Upcoming events and end-of-year activities

III.G. Teacher Appreciation Week: May 5th - May 9th

III.H. YMCA Safety Around Water

III.I. Summer Hours: Starting June 2nd - July 25th

IV. Regular Business

IV.A. Discussion then possible action to approve the following consent agenda items:

IV.A.1. Minutes of the Board of Education Regular Meeting of March 10, 2025;

IV.A.2. Minutes of the Board of Education Special Meeting of March 27, 2025;

IV.A.3. Fiscal Year 2025 Encumbrances:

IV.A.3.a. General Fund Encumbrances for FY 2025 $560,912.15 (P.O. #’s 2406- 2583)

IV.A.3.b. General Fund Change Orders since 03/04/25 $(75,616.16) (P.O. #’s 1 – 2405)

IV.A.3.c. Building Fund Encumbrances for FY 2025 $328,079.64 (P.O. #’s 81 - 96)

IV.A.3.d. Building Fund Change Orders since 03/04/25 $(90,227.00) (P.O. #’s 1 – 80)

IV.A.3.e. Municipal Tax Levy Fund Encumbrances for FY 2025 $50,259.87 (P.O. # 1)

IV.A.3.f. Garfield County Educational Facility Authority Bond Fund Encumbrance for FY 2025 $30,340.87 (P.O. # 4)

IV.A.3.g. Garfield County Educational Facility Authority Bond Fund Change Orders since 03/04/25 $(5,987.99) (P.O. # 3)

IV.A.4. Fund raising requests and activity account budgets for Adams Elementary, Waller Middle School, and Enid High School.

IV.A.5. Declare items as surplus property for disposal;

IV.A.6. Approval of the following outsourcing contract with Professional E-Rate Management Services with Kellogg & Sovereign Consulting for filing E-Rate.

IV.A.7. Approval of Resolution #683 for Schools and Libraries Universal Services (E-Rate) for 2025 – 2026. This resolution authorizes filing of the form 471 applications for funding year 2025 – 2026 and the payment of the applicants share upon approval of funding and receipt of services.

IV.A.8. Approval of the YMCA MOU Summer Camp FY25 facility agreement for Longfellow Middle School.

IV.A.9. Approval of a Vendor Agreement with Kona Ice for providing services at David Allen Ballpark.

IV.A.10. Approval of agreement for FY26 with Interquest Detection Canines

IV.A.11. Approval of Accounting Software Lease Agreement for FY 2026 with Sylogist Ed for $37,028.02;

IV.B. Discussion then possible action to approve the District Financial Report for March 2025.

IV.C. Discussion then possible action to approve the EPS Independent Auditor contract of FY 2025 transactions with S & B CPA’s & Associates, PLLC

IV.D. Discussion then possible action to approve the FY 2026 Engagement Letter with Chas W. Carroll, P.A. for preparing the annual financial statements for Enid Public Schools to include the Temporary Appropriations and the Estimate of Needs for FY2026.

IV.E. Discussion and possible action to approve the FY 2025 Supplemental Appropriation for the Building Fund 21 of  $1,759,522.39

IV.F. Discussion and possible action to approve the design contract with Corbin, Merz, and Haney for a New Eisenhower Elementary for $1,200,000 with $960,000 to be paid through the Department of Defense Office of Local Defense Community Cooperation award.

IV.G. Discussion and possible action to approve an agreement with OG&E to voluntarily reduce power consumption if requested and can be reasonably accommodated by Enid Public Schools. OG&E will compensate the district based on how many Kilowatts is successfully reduced within the requested time period.

V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).

VI. Reports, Items of Information, Board Comments and/or Questions:

VI.A. Col. Little's Comments:

VI.B. Board Comments and/or Questions:

VII. Next Regular Meeting: May 19, 2025 at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.

VIII. Discussion then possible action to approve a proposed executive session to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)], negotiations concerning employees and/or representatives of employee groups [pursuant to 25 O.S. Section 307(B)(2)], and possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)].

IX. Return from Executive Session

X. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].

XI. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).

XII. Adjournment