July 15, 2024 at 6:00 PM - Board of Education Regular Meeting

I. Opening

I.A. Call to Order and Roll Call

II. Audience to Visitors

III. Superintendent's Report:

III.A. OSSBA strategic planning update

III.B. 2024-2025 Presentation Schedule

III.C. EPS Athletic Director’s summary and update

III.D. Back to School Information & Flyer

III.E. Theme for 2024-2025

III.F. Discussion then possible action to approve HB 3958, employee-student communication platforms.

III.G. State Superintendent’s June 27th directive.

III.H. Board Meeting Dates for 2025

III.I. EPS buyback plan for employees

III.J. Discussion then possible action to approve increasing Substitute Pay for the 2024-2025 school year. 

III.J.1. Certified substitutes from $90 up to $100

III.J.2. Non-Certified from $80 up to $85

III.K. Great Land Run Saturday, September 21st, 2024

III.L. EHS Vo-Ag update

III.M. Eisenhower Elementary update

III.N. Discussion then possible action to approve amending the agreement with Big Five Community Services from 1 to 3 classrooms for the Head Start Program at Carver Early Childhood Center.

III.O. 2024 EPS Bond update

III.P. OSSBA Conference August 22nd – 25th.

IV. Regular Business

IV.A. Discussion then possible action to approve the following consent agenda items:

IV.A.1. Minutes of the Board of Education Regular Meeting of June 17, 2024;

IV.A.2. Fiscal Year 2024 Encumbrances:

IV.A.2.a. General Fund Encumbrances for FY 2024 $99,536.11 (P.O. #’s 3266 – 3282)

IV.A.2.b. General Fund Change Orders since 06/13/24 $(422,217.39)  (P.O. #’s 1 - 3265)

IV.A.2.c. Building Fund Encumbrances for FY 2024 $39,070.00 (P.O. #’s 124 - 127)

IV.A.2.d. Building Fund Change Orders since 06/13/24 $(19,283.73) (P.O. #’s 1- 123)

IV.A.3. Fiscal Year 2025 Encumbrances

IV.A.3.a. General Fund Encumbrances for FY 2025 $14,008,642.18 (P.O. #’s 1 – 829)

IV.A.3.b. Building Fund Encumbrances for FY 2025 $1,834,432.63 (P.O. #’s 1 - 14)

IV.A.4. Declare various items as surplus property for sale or disposal.

IV.A.5. Fund raising request and activity account budgets for Taft Elementary.

IV.A.6. Memorandum of Understanding between Vance Air Force Base and Enid Public Schools for the annual transportation of students to Vance Air Force Base from two preselected campus outside of the Eisenhower, Emerson, and Enid High School existing transportation area.

IV.A.7. Discussion then possible action to approve an addendum to extend the existing agreement with ESS, Education Management & Staffing Solution to coordinate substitute teachers for Enid Public Schools.

IV.A.8. Cash Fund Appropriations for beginning FY2025 balances for the following fund

IV.A.8.a. Fund 25 – Municipal Tax Levy Fund

IV.A.8.b. Fund 31 – 2016 G.O. Building Bond Fund

IV.A.8.c. Fund 34 – Transportation Bond Fund

IV.A.8.d. Fund 35 – One to One & Security Bond Fund

IV.A.8.e. Fund 38 – 2010 Revenue-Lease Bond Payment Fund

IV.A.8.f. Fund 39 – 2016 Revenue-Lease Bond Payment Fund; and

IV.A.8.g. Fund 50 – Endowment Fund

IV.A.9. Discussion then possible action to approve a change in wording to Board Policies and Regulations/Procedures as recommended by OSSBA for the following:

IV.A.9.a. FDC Student Attendance

IV.A.9.b. FDC R1 Attendance policy Regulation

IV.A.9.c. EIED Graduation Requirements

IV.A.9.d. FDA Students: Enrollment Requirements

IV.A.10. Discussion then possible action to approve new Board Policy as recommended by OSSBA for the following:

IV.A.10.a. FEH Transfers for Special Education Students

IV.A.10.b. FEA Intra District Transfers

IV.A.10.c. EIEC Released Time Courses

IV.B. Discussion then possible action to approve the District Financial Report for June 2024.

IV.C. Discussion then possible action to approve the payment upon on delivery in July for the purchase of two 71 passenger, 2024 model school buses from Holt Truck Centers using Fund 34 Transportation Bond Funds.
Bus 1 $119,335
Bus 2 $119,500
Total: $238,835

IV.D. Discussion and possible action to approve the payment to Digi Security Systems after installation of security cameras at the following campuses using Fund 35 One to One & Security Bond Funds with additional cost paid for out of Fund 21 Building Fund.
$46,169.34 Coolidge
$31,172.69/Garfield
$52,032.29/Glenwood
$9,774.05/Hoover
$19,253.55/Longfellow
$33,180.30/McKinley
$22,262.55/Prairie View
$7,184.31/Special Services Center
Total: $221,029.08

IV.E. Discussion and possible action to approve a lease and acquisition of Chromebooks agreement and payment with Trafera LLC dba Trafera Financial Services for student Chromebooks for four annual payments of $775,835 to be paid using Fund 35 One to One & Security Bond Funds with additional cost paid for out of Fund 11 General Fund.

V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).

VI. Reports, Items of Information, Board Comments and/or Questions:

VI.A. Col. Little Comments:

VI.B. Board Comments and/or Questions:

VII. Next Regular Meeting: August 19, 2024 at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.

VIII. Discussion then possible action to approve a proposed executive session to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" and Exhibit "B" [pursuant to 25 O.S. Section 307(B)(1)], possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)].

IX. Return from Executive Session

X. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].

XI. Discussion then possible action to approve adjunct instructor status, as allowed by the Oklahoma State Department of Education, for Individuals listed on Exhibit "B" listed as 1-3 [pursuant to 25 O.S. Section 307(B)(1)].

XII. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).

XIII. Adjournment