April 20, 2021 at 5:30 PM - Ardmore Board of Education Regular Meeting

Agenda
Call the meeting to order, establish a quorum & state compliance with the Open Meeting Act.
Pledge of Allegiance [Led By: Kimk Holland, Superintendent]
Oath of Office for Harry Spring, Office #1
Annual Reorganization of the Board of Education
Consider and take action to appoint the board position of President
Consider and take action to appoint the board position of Vice President
Consider and take action to appoint the board position of Clerk
Superintendent Update
Consent Agenda
Minutes
  • Regular meeting of March 23, 2021
  • Special meeting of March 23, 2021
  • Special meeting of April 1, 2021
Attachments: (3)
Monthly Financial Reports, month ending March 2021
  • Activity Fund Report
  • Treasurer's Report
Attachments: (2)
Encumbrance Orders and Change Orders as listed for the 2020-2021 school year.
Attachments: (1)
Annual Activity Account Review/Approval:  Account 921 - State Track Meet
Attachments: (1)
Fundraiser Requests
Attachments: (1)
Contract Approvals/Renewals
  • Rental Agreement with the Ardmore Convention Center for the ACS 2021 Spring Band Clinic/Contest [May 3-5, 2021]
Adoption|Revision to Board Policies and/or Administrative Procedures.

Revisions
  • Board Policy CA-N:  Fund Balance Policy
  • Board Policy DA-BE:  Records Investigation
Attachments: (3)
Annual Review/Update of Board Policy FA-BA:  Family & Parent Engagement Policy
Attachments: (1)
Ardmore High School Canopy Project from the April 2018 Bond
Consider and take action to accept the low bids for the Ardmore High School Canopy Project from the bids received on April 15, 2021.
Consider and take action to approve a contract with Fenix Constructors, Inc., to serve as the Construction Manager for the Ardmore High School Canopy Project with a Guaranteed Maximum Price of $525,583.00
Receive information and vote to approve or not approve an out-of-state trip request for the AHS band to travel to Orlando, Florida for the time period June 7-10, 2021.
Attachments: (1)
Motion, discussion, and vote to authorize or not authorize the school district's attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education ("Board") to address the equalization of funding as set forth in the Board's Resolution approved at the Board's special meeting on March 25, 2021.
Discussion of field maintenance at Noble Stadium
New Business not known at the time the agenda was posted.
Consider and take action, if necessary, on the date, time, and place of the next regular board meeting, scheduled for May 18, 2021.
Proposed executive session to discuss the following items, followed by a vote to convene into Executive Session.
Board President to declare Executive Session complete followed by a motion and vote to acknowledge the Board's return to open session and the meeting being reopened to the public.
Board President to provide the Executive Session Minutes Compliance Announcement as to who was present in Executive Session, items discussed, note that no other business was discussed and that no action was taken while in Executive Session.
Consider and take action to renew the employment contracts of the following career certified staff members for the 2021-2022 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Office for FY22.
Consider and take action to renew the employment contracts of the following certified personnel [who have completed two school years with the district] for the 2021-2022 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Department for FY22.
Consider and take action to renew the employment contracts of the following certified personnel [who have completed their first year with the district] for the 2021-2022 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Department for FY22.
Consider and take action to renew the employment contracts of the following non-certified support staff for the 2021-2022 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools for FY22.
Consider and take action to renew the employment contracts of the following certified district administrators/directors:

 
Consider and take action to approve the employment of the following certified positions for the 2021-2022 school year:
  • Early Childhood Teacher, Will Rogers Early Childhood Center
  • Two Elementary Teachers, site(s) to be determined
  • Special Education Teacher, site to be determined
Consider and take action to approve the employment of a part-time Indian Education Tutor at Ardmore High School for the 2020-2021 school year.
Consider and take action to approve the retirement of Melinda Lawson, Accuclaim Cashier at Will Rogers Early Childhood Center
Consider and take action to approve the addition(s) to the Substitute Personnel Rosters for 2020-2021.
The following resignations have been received and approved by the Superintendent.  Unless otherwise noted, resignations are effective at the end of the contract year.
  • Alex Custar, 4th Grade Teacher, Jefferson Elementary
  • Dawn Garrison, Attendance Clerk, Ardmore High School [3/23/21]
  • Julie Davis, Social Studies Teacher, Take II Academy
  • Elena Ionescu, Special Education Teacher, Jefferson Elementary
  • Britt Jones, Math Teacher, Ardmore High School
  • Maci McClellan, Kindergarten Teacher, Will Rogers Early Childhood Center
  • Ann Marie Morgan, Head Start Teacher, Will Rogers Early Childhood Center 
  • Emma Ross, 2nd Grade Teacher, Jefferson Elementary 
  • Shelly Ryals, Library Assistant, Charles Evans Elementary
  • LaDell Smith, Special Education Teacher, Lincoln (3/31/2021)
  • Shauna Smith, 4th Grade Teacher, Lincoln Elementary
  • Keri Taylor, Graduation Planning Mentor (pt-time), Administration Offices
Adjournment
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