Public Meeting Agenda: May 21, 2019 at 5:30 PM - Ardmore Board of Education Regular Meeting

May 21, 2019 at 5:30 PM - Ardmore Board of Education Regular Meeting Agenda

May 21, 2019 at 5:30 PM - Ardmore Board of Education Regular Meeting
Call the meeting to order, establish a quorum & state compliance with the Open Meeting Act.
Pledge of Allegiance [Led By: Garrett Wilson, Will Rogers student]
Administer Oath of Office to Carey Baldwin
Recognitions:
  • The ACT
Campus Update:  Lincoln Elementary
Reports:
  • Board Training Credits Update
  • Superintendent Update
Consent Agenda
Minutes of the regular meeting of April 16, 2019
Activity Fund Report - Month Ending March 2019
Treasurer's Report - Month Ending April 2019
Encumbrance Orders and Change Orders as listed for FY19:

Encumbrance Registers
General Fund #11:  1289-1322 & 1324-1389
Building Fund #21:  137-140
Child Nutrition Fund #22:  63
Bond Fund 2018 Bond Lease Purchase #31:  1-2
2014 Bond Fund - LN/WR #36:  1-3
Bond Fund - Lease Purchase Pymts #37:  2-4
2018 Bond Transportation #38:  2-3

Detail Encumbrance Listing for all new purchase orders [excluding payroll purchase orders] created 4/4/19 to 5/1/19 in the funds shown above,

Payroll Purchase Orders:
General Fund #11:  50509 - 50515

Summary of change order listing as of 5/1/19 for changes to the original purchase order in General Fund #11 & Building Fund #21.
Requests to transfer between activity fund accounts as follows:

From Holiday Festival Acct 922 to Lady Tigers Basketball Acct 951 in the amount of $1,723.72.

From Holiday Festival Acct 922 to Boys Basketball Acct 944 in the amount of $1,723.72. 

This is to divide the profits from the Holiday Festival between the girls and the boys' basketball programs at Ardmore High School.
Fundraiser Request - Food Items:  Charles Evans PTO Account 803
 
Fundraiser Request - Non Food Items:  Lincoln Activity Account 814
 
Contract Approvals/Renewals
Annual Appointments for 2019-2020:
  • Marcy King, Board Minutes Clerk
  • Terrie Colaw, Deputy Minutes Clerk
  • Kelly Shannon, District Treasurer/Purchasing Agent
  • Susan Johnson, Assistant Treasurer
  • Chaundra Holley, Encumbrance Clerk
  • Martin Dyer, General Council
Adoption|Revision to Board Policies and/or Administrative Procedures.
  • DC-L:  Title I & Special Education Paraprofessionals
  • DD-BA:  Support Personnel Suspension, Demotion, Nonrenwal, or Termination
  • FC-B.1:  Responsibility for School Property; Lockers - Regulation
Annual approval for Southern Tech in Ardmore to provide 11th & 12th grade mathematics courses, science courses and approved OHLAP credits, taken at a Career Tech.
AHS Pride of Ardmore Color Guard Constitution for 2019-2020
Presentation and discussion of the results of re-bids for the Jefferson Elementary Gym/Auditorium Project followed by a vote to approve or not approve the recommendation of Construction Manager as follows:
  • Waive minor irregularities of low bid for Bid Package 7C in acknowledging the correct number of addenda in their bid; and
  • Accept the low bids on 7C Waterproofing & Joint Sealers & 15C HVAC
Receive information and vote to approve an Out-of-State Trip Request for the AHS FCCLA to attend the FCCLA National Leadership Conference in Anaheim, California (June 30 - July 4, 2019), along with the approval of their corresponding fundraisers for AHS FCCLA Account 859, which includes two raffles.  Raffle items are Visa Gift cards.
Budget Information
New Business not known at the time the agenda was posted.
Consider and take action, if necessary, on the date, time and place of the next regular board meeting, scheduled for June 18, 2019.
Proposed executive session to discuss the following items, followed by a vote to convene into Executive Session.
Board President to declare Executive Session complete followed by a motion and vote to acknowledge the Board's return to open session and the meeting being reopened to the public.
Board President to provide the Executive Session Minutes Compliance Announcement as to who was present in Executive Session, items discussed, note that no other business was discussed and that no action was taken while in Executive Session.
Consider and take action to approve recommendations for non-certified support employment for the 2018-2019 school year:
 
Consider and take action to approve recommendations for certified employment for the 2019-2020 school year:
 
Consider and take action to approve recommendations for non-certified support employment for the 2019-2020 school year.
Consider and take action to renew the employment contracts of the following career certified staff members for the 2019-2020 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Office for FY20.
Consider and take action to renew the employment contracts of the following certified personnel (who have completed two school years with the district) for the 2019-2020 school year only, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools and have valid teaching certificates on file in the Human Resources Department for FY20.
Consider and take action to renew the employment contract of the following certified personnel (who has completed his first year and a half with the district) for an additional one year temporary contract for the 2019-2020 school year, subject to a fully executed and mutually agreeable employment contract.  Subject to reassignment. This staff member has submitted his intent to return to Ardmore City schools and has a valid teaching certificate on file in the Human Resources Office for FY20.
Consider and take action to renew the employment contract of the following certified personnel (who have completed their first year with the district) for an additional one year temporary contract for the 2019-2020 school year, subject to a fully executed and mutually agreeable employment contract.  Subject to reassignment. These staff members have submitted their intent to return to Ardmore City schools. 
Consider and take action to renew the employment contracts of the following certified personnel (who have completed two years under emergency certification with the district) for an additional one year temporary contract for the 2019-2020 school year, subject to approval of one year emergency certification extension by the Oklahoma State Department of Education; a fully executed and mutually agreeable employment contract as to each employee.  All staff members are subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools.
Consider and take action to renew the employment contracts of the following certified personnel (who have completed one year under emergency certification with the district) for an additional one year temporary contract for the 2019-2020 school year, subject to approval of one year emergency certification extension by the Oklahoma State Department of Education; a fully executed and mutually agreeable employment contract as to each employee.  All staff members are subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools.
Consider and take action to renew the employment contracts of the following non-certified support staff for the 2019-2020 school year, subject to a fully executed and mutually agreeable employment contract as to each employee.  Subject to reassignment.  These staff members have submitted their intent to return to Ardmore City Schools for FY20.
Consider and take action to approve 2019 Summer School administrative/office positions.
Consider and take action to approve 2019 Summer School instructional positions, subject to student enrollment.
Consider and take action to approve additions to the Substitute Personnel Roster(s):
Consider and take action to approve the retirement request of the following non-certified support staff.
The following resignations have been received and approved by the Superintendent.
Megan Baetz, Teacher, Lincoln Elementary
Erica Cleveland, Teacher, Will Rogers Elementary
JaMia Cody-Hubbard, Teacher Assistant, Will Rogers Elementary
Julie Hefley, Kindergarten Teacher, Will Rogers Elementary
David Massuere, Math Teacher, Ardmore High School
Julia Tucker, 1st Grade Teacher, Jefferson Elementary
Adjournment.
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