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July 12, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call the meeting to order and roll call
Agenda Item Type:  Procedural Item
2. Superintendent Report
Agenda Item Type:  Information Item
2.A. Financial Report
Agenda Item Type:  Information Item
2.B. Update on 5 point weighted scale
Agenda Item Type:  Information Item
2.C. Construction update of SPED room
Agenda Item Type:  Information Item
2.D. IT/Cleaning change over update
Agenda Item Type:  Information Item
2.E. Summer food program update
Agenda Item Type:  Information Item
2.F. Art-tech Grant and Oklahoma School Counselor Corps Grant
Agenda Item Type:  Information Item
3. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated August 1, 2015, between the District and Canadian County Educational Facilities Authority for the fiscal year ending June 30, 2022, as required under the provisions of the agreement.
Agenda Item Type:  Action Item
4. Discussion and possible board action regarding approval of the activity accounts, the purposes for which funds may be expended, and any fundraisers for the 2021-2022 school year.

   801 Athletics                     All expenditures related to Athletics             Silent Auction  
   802 FFA                            All expenditures related to FFA     Blue & Gold(Spring & Fall)  
           FFA                          All expenditures related to FFA             Calf Fry/Labor Auction 
  806 Elementary               All expenditures related to Elementary       School Mall
           Elementary             All expenditures related to Elementary         Box Tops
   807 DLC                         All expenditures related to DLC                    Brick Campaign
   809 Petty Cash               Postage
   810 Yearbook                All expenditures related to Yearbook          Ad & Yearbook sales
   811 Library                    All expenditures related to Library         Book Fair(Spring & Fall)
   813 Special Ed              All expenditures related to Special Ed         Special Olympics
   814 Intermediate          All expenditures related to 5-8 classroom supplies
   817 Student Council      All expenditures related to STUCO          Spook a grams      
     Student Council          All expenditures related to STUCO          Valentine grams 
    818 Math & Science    All expenditures related to Math & Schience
    820 JH Cheer              All expenditures related to JH cheer
    829  Child Nutrition     Adult & Student lunches
    830 HS Cheer             All expenditures related to HS Cheer
   842 FCA                       All expenditures related to FCA
   847 Playground           Playground Equipment
   850 Tourny Donations  All expenditures related to tournament donations
   851 Boys BB                 All expenditures related to Boys BB
   853 Girls BB                 All expenditures related to Girls BB
   857 Seniors '22            All expenditures related to Seniors '22
   858 Seniors '23            All expenditures related to Seniors '23    BB HS concession  
   859 Seniors '24            All expenditures related to Seniors '24
   860 Seniors '25            All expenditures related to Seniors '25
Agenda Item Type:  Action Item
5. Discussion and possible action regarding designated authorities for the 2021-2022 school year: Superintendent Becky Slothower as the purchasing agent for Union City ISD, authorized Representative for all Federal Programs including E-Rate, Child Nutrition, General Fund, Building Fund, Bond Fund, Activity Fund, and all state programs, Stacie Straka-encumbrance clerk, payroll clerk, minutes clerk, activity fund clerk: Britton, Kuykendall & Miller-school auditor: Darrel Johnston-treasurer: Kelly Welch-Child Nutrition Director.
Agenda Item Type:  Action Item
6. Discussion and possible action regarding pest control bids for the cafeteria for the 2021-2022 school year.
Agenda Item Type:  Action Item
7. Discussion and possible board action to declare items listed on Exhibit A as surplus property and to direct the superintendent to obtain fair market value for those items that have value and direct those items that do not have value to be placed in the dumpster.
Agenda Item Type:  Action Item
8. Discussion and possible board action regarding approving the updated OSSBA policy of CFBB.
Agenda Item Type:  Action Item
9. Discussion and possible board action regarding approving the updated OSSBA policy of FNCC, FNCD, and FNCE.
Agenda Item Type:  Action Item
10. Discussion and possible board action to renew the contract with Claborn Services, LLC for the 2021-2022 school year.
Agenda Item Type:  Action Item
11. Discussion and possible board action to renew the contract with the superintendent mentor, Kent Shellenburger..
Agenda Item Type:  Action Item
12. Discussion and possible board action to renew the contract with the Special Education teacher mentor, Janet Furr.
Agenda Item Type:  Action Item
13. Public Input
Agenda Item Type:  Information Item
14. Consent Agenda-All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any one board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of items A-
Agenda Item Type:  Consent Agenda
14.A. Approve the minutes of the Regular Board Meeting held Monday, June 14th, 2021, and the Special Board Meetings held Thursday, June 3rd, 2021, and Thursday, June 24th, 2021.
Agenda Item Type:  Consent Item
14.B. Approve the encumbrances from the following funds:
  1. General Fund FY 20-21 #50000-60000 & 378-379 totaling $3,588.67
  2. General Fund FY 21-22 #50000-60000 & 1-94 totaling $611,038.26
  3. Building Fund FY 20-21 #50003-50004 and 70-73 totaling $10,392.45
  4. Building Fund FY 21-22 #50000-50001 and 1-26 totaling $426,605.06
  5. Bond Fund FY 20-21 #17 totaling $4,390.50
  6. Bond Fund FY 21-22 #1 totaling $1,300
Agenda Item Type:  Consent Item
14.C. Approve the warrants from the following funds:
  1. General Fund FY 20-21 #2285-2307 totaling $34,831.17
  2. General Fund FY 21-22 #1-41 totaling $67,065.51
  3. Building Fund FY 20-21 #118-144 totaling $21,191.54
  4. Building Fund FY 21-22 #1-19 totaling $63,643.60
  5. Bond Fund FY 20-21 #11-12 totaling $4,390.50
Agenda Item Type:  Consent Item
14.D. Approval of the monthly financial report of activity funds.
Agenda Item Type:  Consent Item
14.E. Approve the transfer of $1,836.90 from the 2021 Senior Activity account to the 2023 Junior activity account via a written resolution.
Agenda Item Type:  Consent Item
15. New Business
Agenda Item Type:  Action Item
16. Adjourn
Agenda Item Type:  Action Item
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