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June 28, 2021 at 6:30 PM - Regular Board of Education Meeting

Minutes
1. Call meeting to order; roll call, flag salute, moment of silence.
2. Public Participation
3. Superintendent’s Report
Discussion:  Debbie Shanks reported the financial ending balances for the year.  Ms. Helton reported the first meeting was held for the school district strategic planning session with the OSSBA.   
4.  Discussion and Public Comment District use of ESSER III funds  Plan for FY 2021-2022.
Discussion:  ESSER III funds will be used to prepare, prevent or respond to COVID. The preliminary budget was presented for 2021-2022.  The budget has to be submitted by August.  
5. Vote to approve ESSER III Budget.
Action(s):
Motion to approve ESSER III budget as presented. This motion, made by Cory Nicholas and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
6. Discussion and possible action on District Projects.
Action(s):
Motion to approve Daniel Moore's proposal for site work at Mazie Gym not to exceed $10,000.00. This motion, made by Brett Drumm and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
Motion to approve LED project financed with Bank of Commerce in the amount of $650,000.00. Remainder of balance will be paid with ESSER II funds. This motion, made by Brett Drumm and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
Motion approve Superintendent to start work on road work after reviewing 3 bids and choosing one. This motion, made by Jason Stutzman and seconded by Brett Drumm, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
Motion to approve the purchase of tractor not to exceed $56,000.00. This motion, made by Brett Drumm and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
Motion to approve Helms & Associates proposal as read. This motion, made by R J Wishard and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Finish site work at Mazie with Daniel Moore, not to exceed $10,000.00
LED project - purchase options were presented. 
Road Project in the back of the district.  Between the buildings, the road will need to be dug out. The proposal price is $36,000.00. Asphalt needs to go out for bid.  
The tractor purchase proposal was presented by Steven Coblentz with a tiller, a brush hog, pallet forks, a standard bucket.  Mr. Brumley stated tractors would be housed in the transportation building.
Helms and Associates are the contractor for the HVAC project. 



 
7. The board to consider and take action on a motion approving the renewal of the Sublease Agreement dated May 1, 2014 between the District and Chouteau Educational Facilities Authority for the fiscal year ending June 30, 2022 as required under the provisions of the agreement. 
Action(s):
Motion to approve renewal of the sublease agreement dated May 1, 2014 between the District and Chouteau Educational Facilities Authority for the fiscal year ending June 30, 2022 as required under the provisions of the agreement. This motion, made by Brett Drumm and seconded by Tim Quigley, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8. Consent Agenda:  Discuss then vote to approve or not approve listed items in the consent agenda. (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items).
The Superintendent has the authority to add any Purchase Orders to the June 28th Board meeting for approval after this agenda is posted to finalize FY 2021 business.
Action(s):
Motion to approve Consent Agenda as read. This motion, made by Cory Nicholas and seconded by Tim Quigley, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8.a. Approve Board meeting minutes for the June 3, 2021 board meeting.
8.b. Approve financial statements, all warrants issued for payment, change orders and all purchase orders for General Fund  and Activity fund balances:
General Fund #11 FY 2020-2021 encumbrances 755 to 851
Building Fund #21 FY 2020-2021 encumbrance 7
Activity Fund #60 FY 2020-2021 encumbrances 860 to 905
8.c. Approve the Psychometry Services Agreement for FY 2021-2022.
8.d. Approve the Oklahoma State Department of Education Contract for FY 2021-2022.
8.e. Approve Grand Gateway membership for FY 2021-2022. 
8.f. Approve agreement with Kickboard Platform Solutions for FY 2021-2022
8.g. Approve Jostens Yearbook Agreement for FY 2021-2022
 
8.h. Approve combining Activity account 870 with Activity account #841.  870 is High School Archery and 841 is Outdoor Education.  
8.i. Approve changing chair rental fundraiser back to Activity account 805.  
8.j. Approve reimbursement to Activity Account #844 in the amount of $400.00 the cost of the purchase chair and $1,017.50 to Activity Account #845.  
8.k. Approve fundraiser request for Activity Accounts:  803, 815, 819, 822, 837, 841, 850, 851, 855, 857, 881 and 882
9. Proposed Executive Session
Discuss, then vote to approve or disapprove going into executive session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual public officer or employee. 
Executive Session Authority: Title 25 Oklahoma Statues 307 (B) (1)
Resignations

Employment:
  1. High School Science
  2. Cafeteria Cook
  3. Paraprofessional TIer 2
  4. Teachers to update ELA and Google Classroom ($30.00/hr)
  5. Treasurer
  6. Library Aide/Reading Intervention Aide Middle School 
  7. Encumbrance Clerk
  8. Support Salary Schedule/Positions
  9. Extra Duty Coaching Assignments
9.a. Motion to Convene
Action(s):
Motion to convene into Executive Session at 8:33 p.m. This motion, made by Brett Drumm and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
9.b. Acknowledge return to open session
Action(s):
Motion to reconvene into regular session at 9:17 pm. This motion, made by Tim Quigley and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
9.c. Statement by Board President
Discussion:  The board President stated no votes were taken and those present were board members, the superintendent and Phil Brumley.
10. Current Business: Action Items
10.a. Accept the resignation of Amanda Gomez as of June 8, 2021.
Action(s):
Motion to accept resignation of Amanda Gomez as of June 8, 2021. This motion, made by Jason Stutzman and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.b. Accept the resignation of Esther Fern Detweiler as of June 30, 2021.
Action(s):
Motion to accept the resignation of Esther Fern Detweiler as of June 30, 2021. This motion, made by Brett Drumm and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.c. Vote to hire High School Science Teacher on Temporary Contract for FY 2021-2022.
 
Action(s):
Motion to hire Caryn Bingel as High School Science on temporary contract for FY2021-2022. This motion, made by R J Wishard and seconded by Brett Drumm, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.d. Vote to hire a cook for the cafeteria for FY 2021-2022.
Action(s):
Motion to hire Courtney Hutchinson as cook for cafeteria for FY2021-2022. This motion, made by Cory Nicholas and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.e. Vote to hire a Tier 2 Paraprofessional for FY 2021-2022.
Action(s):
Motion to hire Theresa Troyer as Tier 2 Paraprofessional for FY2021-2022. This motion, made by R J Wishard and seconded by Jason Stutzman, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.f. Vote to hire Teachers for updating ELA and Google classroom at the rate of $30.00 per hour.
Action(s):
Motion to hire Alisha Schlesener, Tamarrah Morgan, Geneva Rawdon, Nikki Ellison, Sommer Reider and Rachel Castoe to update ELA and Google Classrooms at the rate of $30.00 per hour. This motion, made by R J Wishard and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.g. Vote to hire Treasurer for FY 2021-2022.
Action(s):
Motion to hire Debbie Shanks as Treasure for FY 2021-2022. This motion, made by Brett Drumm and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.h. Vote to hire Library Aide/Reading Intervention Aide for FY 2021-2022
Action(s):
Motion to hire Karrie Kendrick as Library Aide/Reading Intervention aide FY 2021-2022. This motion, made by R J Wishard and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.i. Vote to hire Encumbrance Clerk for FY 2021-2022
Action(s):
Motion to hire Donna Harvey as encumbrance clerk for FY 2021-2022. This motion, made by Jason Stutzman and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.j. Vote to approve Support Salary Schedule/Positions for FY 2021-2022.
Action(s):
Motion to approve salary schedule for Support as read. This motion, made by Cory Nicholas and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.k. Vote to approve Extra Duty Coaching Assignments for FY 2021-2022.
Action(s):
Motion to approve attachment for extra duty coaching stipends with adding Karlee Alberty. This motion, made by Cory Nicholas and seconded by Jason Stutzman, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
11. New Business: In accordance with 25 Okla. Stat. §311(A)(9), this is limited to any matter not known or which could not have been reasonably foreseen prior to the time of posting of this agenda.
 
Action(s):
Motion to approve science curriculum from McGraw Hill for grades 5th to high school. This motion, made by Cory Nicholas and seconded by Tim Quigley, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
Motion to approve days to hours for the district. This motion, made by Cory Nicholas and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
Motion to approve contract with Edmentum for FY2021-2022. This motion, made by Brett Drumm and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
12. Vote for Adjournment
Action(s):
Motion to adjourn at 9:45 pm. This motion, made by Cory Nicholas and seconded by Tim Quigley, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
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