August 6, 2025 at 5:30 PM - Special Board of Education Meeting
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1. Call meeting to order; roll call, flag salute, moment of silence.
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2. Supertintendent's Report
Discussion:
Mr. Gwartney stated that all certified positions will be filled by the start of school. Coach Phelan will be getting his certification for Varsity Archery and update on the Mazie FFA building renovations.
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3. Consent Agenda: Discuss, then vote to approve or not approve the listed items on the consent agenda. (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items)
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3.a. Approve Fundraisers: 869, 856, 810, 884
Action(s):
No Action(s) have been added to this Agenda Item.
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3.b. Approve Board meeting minutes for the July 28, 2025, Special Board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.c. Approve updated use of School Property Regulations.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.d. Approve to request an RFP application from the State for a food service.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.e. Approve yearly step increase for certified employees per negotiated agreement for the 2025-2026 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.f. Approve updated Faculty and Student Handbooks.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.g. Vote to approve SylogistEd Software Service Order Agreement that was due May 31, 2025.
Discussion:
No Action
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3.h. Vote to approve updated form on Child Abuse and Child Neglect Reporting Attestation Form for Oklahoma Public Schools.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.i. Approve Josh Gwartney, Superintendent, as purchasing agent for Chouteau-Mazie Independent School District; Authorized representative for all Federal Programs including Child Nutrition; and designated custodian for the general fund, building fund, child nutrition fund, bond funds, activity funds, all federal programs, all state programs, and all other school programs and activities not listed for the 2025-2026 Fiscal year; and to establish a $10,000.00 limit for use prior to board approval.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.j. Discussion and possible action to approve Laura Cochran as authorized representative for the National School Lunch Program, School Breakfast Program, Special Milk Program, Child and Adult Program and or Summer Food Service Program for the 2025-2026 FY
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Proposed Executive Session
Discuss, then vote to approve or disapprove going into executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, disciplining, or resignation of any individual public officer or employee. Executive Session Authority: Title 25 Oklahoma Statues 307 (B) (1) Employment: Teresa Herring, adjunct teacher for Journalism for the 2025-26 SY Bus Drivers for the 2025-26 SY Reading Specialist/Coach for the 2025-26 SY School Nurse for the 2025-26 SY Lay Football Coach for the 2025-26 SY Executive Director of Business Services for the 2025-26 SY ECC Para Tier 1 |
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4.a. Motion to Convene:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.b. Acknowledge return to open session
Action(s):
No Action(s) have been added to this Agenda Item.
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4.c. Statement by Board President
Discussion:
The Board, Superintendent, Rhonda Gilstrap, and Kelly Grossman were present in the executive session, and no votes were taken and only items on the agenda were discussed.
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5. Current Business: Action Items
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5.a. Approve Teresa Herring, adjunct teacher for Journalism for the 2025-26 SY
Action(s):
No Action(s) have been added to this Agenda Item.
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5.b. Vote to hire Rhonda Gilstrap as the Reading Specialist/Coach for the 2025-26 SY
Action(s):
No Action(s) have been added to this Agenda Item.
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5.c. Approve Jared Spurgeon as Lay Football Coach
Action(s):
No Action(s) have been added to this Agenda Item.
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5.d. Vote to hire Bus Drivers for the 2025-2026 SY
Action(s):
No Action(s) have been added to this Agenda Item.
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5.e. Vote to hire Meagan Ragsdale for school nurse
Action(s):
No Action(s) have been added to this Agenda Item.
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5.f. Vote to hire Kelly Grossman as Executive Director of Business Services as of September 1, 2025
Action(s):
No Action(s) have been added to this Agenda Item.
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5.g. Vote to hire Megan Angeline as a Para Tier 1 for the ECC
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Vote for Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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