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March 8, 2021 at 6:30 PM - Regular Board of Education Meeting

Minutes
1. Call meeting to order; roll call, flag salute, moment of silence.
2. Public Participation
3. Presentation of 2019-2020 audit report of Chouteau-Mazie Public Schools by representative from John Kerry Patten's office , via teleconference.  Vote to approve
 
Action(s):
Motion to accept financial audt for 2019-2020 as presented by Courtney Odom with Kerry Pattens Office. This motion, made by Jason Stutzman and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Courtney Odom joined meeting via phone to give the presentation of the Chouteau-Mazie School audit for 2019-2020.  There we no major findings.  
4. Discussion and possible action on any items needed for Bond Project 36. 
 
Discussion:  Ms. Helton updated the status of the progress of the transformer for the Mazie Gym.  Ms.Helton presented an option to donate tanks to Mr. Dorsey for a donation from him. 
5. Superintendent’s Report
Discussion:  Ms. Helton presented the financials for the district.  Collections are coming in as expected some areas will overcollect. Field trips will happen if places are open for business.  High school and middle school had students qualify for state Powerlifting.  Wednesday is Cultural Day in the district.  Parent teacher conferences are this Thursday and Friday. OSSBA will begin our evaulation of the future plans for Chouteau.  
6. Consent Agenda:  Discuss then vote to approve or not approve listed items in the consent agenda. (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items).
Action(s):
Motion to approve Consent Agenda as read. This motion, made by Cory Nicholas and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
6.a. Approve Board meeting minutes for the February 25, 2021 special board meeting.
6.b. Approve financial statements, all warrants issued for payment, change orders and all purchase orders and activity fund balances:
General Fund #11 FY 2020-2021 encumbrances 592-624
Activity Account  FY 2020-2021 encumbrances  665-709 
Building Fund #21 FY 2020-2021 encumbrance 4
Bond Fund #36 FY 2020-2021 encumbrances 36-37
6.c. Approve Fund Raisers for school year 2021-2022.  Accounts:  805,832,836,843,848,862,869, 878 and 881
6.d. Approve contract with Ruth Kelly Studio for 2021-2022.  
6.e. Approve Software Service Agreement(s) for 2021-2022 school year with Municipal Accounting Systems, Inc. 
6.f. Discussion and action to approve the 2021-2022 Chouteau-Mazie Public Schools Academic Calendar. 
7. Proposed Executive Session
Discuss, then got to approve or disprove going into executive session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual public officer or employee. 
Executive Session Authority: Title 25 Oklahoma Statues 307 (B) (1)
Resignations:
  1. Angela Hutchinson 
Employment:
       Directors - Attachment A
       Principals - Attachment B
       Courtney Hutchinson - substitute for cafeteria @ $8.15/hr
7.a.  Motion to Convene
Discussion:  No action taken.
 
7.b. Acknowledge return to open session
7.c. Statement by Board President
8. Current Business: Action Items
8.a. Accept the resignation of Angela Hutchinson effective last day of 2020-2021 school year. 
 
Action(s):
Motion to accept resignation of Angela Hutchinson effective last day of 2020-2021 school year. This motion, made by Jason Stutzman and seconded by Brett Drumm, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8.b. Approve ro rehire School Directors for 2021-2022 school year as per Attachment A.
Action(s):
Motion to rehire Directors for 2021-2022 school year as listed on Attachment A. This motion, made by Brett Drumm and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8.c. Approve to rehire Principals for 2021-2022 school year as listed on Attachment B. 
Action(s):
Motion to rehire Principals for 2021-2022 school year as listed on Attachment B. This motion, made by Jason Stutzman and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
9. New Business: In accordance with 25 Okla. Stat. §311(A)(9), this is limited to any matter not known or which could not have been reasonably foreseen prior to the time of posting of this agenda.
 
Action(s):
Motion to accept resignation of Denise Emert at the end of this school year. This motion, made by Brett Drumm and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10. Vote for Adjournment
Action(s):
Motion to adjourn at 7:43 p.m. This motion, made by Jason Stutzman and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
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