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July 7, 2021 at 7:00 PM - Davis Board of Education Special Meeting

Minutes
Call meeting to order.
Roll call.
Due process hearing for Ashley Hoevker: The board president shall convene the hearing, state the purpose of the hearing and introduce the parties. Upon the request of either party, the president may exclude from the hearing room the witnesses not at the time under examination, except that a party to the proceeding and his representative shall not be excluded. 
Discussion:  The Board President, Bubba Bolding, convened the hearing and introduced both parties and administered an oath to all witnesses. No witnesses were excluded from the hearing room. 
Opening statement by superintendent or his designee or representative.
Discussion:  Opening statement presented by Bryan Drummond, representative for Superintendent Mark Moring.
Opening statement by Ms. Hoevker or her designee or representative. 
Discussion:  Opening statement presented by Shelli Bradbeary, representative for Ashley Hoevker. 
Presentation of superintendent's evidence, followed by cross-examination of witnesses by Ms. Hoevker or her designee or representative.
Discussion:  Presentation of Superintendent's evidence (see Exhibit Book #1) & witnesses by Bryan Drummond, followed by cross-examination of witnesses by Shelli Bradbeary, representative for Ashley Hoevker. Witnesses for Superintendent were as follows:

Trey Owens-HS Principal
Jim Bolding-Ag Parent/Booster club President
Lee Keenan-Ag Parent
Dwayne Mohr-Ag Parent/Booster club member
Michael Rankin-Ag Parent
Kim McCaskill-Ag Parent
Mark Moring-Superintendent
  
Questions by board members.
Discussion:  Questions were asked by board members as needed. 
Presentation of Ms. Hoevker's evidence followed by cross-examination of witnesses by superintendent or superintendent's designee or representative.
Discussion:  Presentation of Ms. Hoevker's evidence (See Evidence Book #2) by Shelli Bradbeary, followed by cross-examination of Bryan Drummond, representative for Superintendent Mark Moring. Witness for Ms. Hoevker are as follows:

Trey Owens-HS Principal
Mark Moring-Superintendent
Ashley Hoevker
Questions by board members.
Discussion:  Questions were asked by Board Members as needed. 
Presentation of rebuttal and surrebuttal evidence as necessary.
Discussion:  No rebuttal evidence was presented by the Superintendent or his representative. Therefore, no surrebuttal evidence could be presented by Ms. Hoevker or her representative. 
Closing argument by superintendent or his designee or representative. 
Discussion:  Closing argument presented by Bryan Drummond, representative for Superintendent Mark Moring. 
Closing argument by Ms. Hoevker or her designee or representative. 
Discussion:  Closing argument presented by Shelli Bradbeary, representative for Ms. Hoevker. 
Consideration and vote to go into executive session pursuant to OKLA. STAT. tit. 25, Section 307 (B) (1) & (7) to deliberate on the reemployment of Ashley Hoevker. 
Action(s):
Motion was made to enter in Executive Session to deliberate on the reemployment of Ashley Hoevker. Motion was approved. Votes are as follows. This motion, made by Ryan Oden and seconded by Lee Henley, passed.
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session. 
Action(s):
Motion was made to return to Open Session. Motion was approved. Votes are as follows. This motion, made by Lee Henley and seconded by Ryan Oden, passed.
No Action(s) have been added to this Agenda Item.
Board president's statement of executive session minute. 
Discussion:  The Board of Education returned to Open Session at 1:21 a.m. Present during Executive Session were Board President Bubba Bolding, Vice President Ryan Oden, Board Clerk Jeremy Hoffman and Member Lee Henley. No action and no minutes were taken during Executive Session. 
Vote by board to accept or reject the superintendent's recommendation for the nonreemployment of Ashley Hoevker and recitation of findings of fact upon which the decision is based. 
Action(s):
Based on the evidence and testimony presented tonight, I move that the Superintendent's recommendation for the non-reemployment of Ashley Hoevker be accepted; that Ms. Hoevker be non-reemployed; and that the following Findings of Facts, upon which this decision is based, be adopted and recited: 1. On June 1, 2021, the Superintendent presented a recommendation for non-reemployment of Ms. Hoevker to the Board. A copy of the Superintendent's recommendation and notice of this hearing were mailed by U.S. Certified Mail, Return Receipt Requested and Restricted, to Ms. Hoevker and she signed the return receipt card. 2. Ms. Hoevker is a third-year probationary teacher who teaches Vo-Ag. 3. On April 12, 2021, Ms. Hoevker was given a Personal Development Plan ("PDP") by her principal, Trey Owens, because he had concerns about her conduct and performance. 4. Under the PDP, Ms. Hoevker was required to visit at least one (1) student each school day who had an animal at their home farm. She was also required to ensure that each of these students received her equal attention. Ms. Hoevker failed to do this. One family was never visited, and another family was only visited once by Ms. Hoevker. 5. Under the PDP, Ms. Hoevker was required to hold a meeting at least once a month with the Booster Club and other community members in order to build relationship and to understand local needs and priorities. Although a meeting was held, it appears no Booster Club members or other community members attended the meeting. 6. Under the PDP, Ms. Hoevker was required to always provide clear instruction and direction to her students and demonstrate or model the desired skill or process frequently and clearly to students. This clearly was not done by Ms. Hoevker, as the plasma cutter purchased for the program before the 2020-2021 school year was still not properly assembled by the last day of school. 7. Under the PDP, Ms. Hoevker could request a list of contacts of local stakeholders to establish conversations with local community members and the Ag Booster Club in regards to the overall goal and priorities of the Davis FFA Chapter. At her request, Ms. Hoevker was provided with this list, but she then failed to contact a majority of the individuals on the list. 8. Under the PDP, Ms. Hoevker could request that Mr. Owens arrange for (a) peer observations of her and (b) her observations of others in regards to proper classroom management and teaching techniques. At her request, Ms. Hoevker was given two (2) teachers whom she could observe, but then she failed to actually observe them. In addition, Mr. Owens also arranged for a teacher to observe Ms. Hoevker's class, and the teacher noted that the students had limited knowledge of the subject matter. 9. Ms. Hoevker's actions constitute the following causes for her non-reemployment (each one of which, on its own, is sufficient for her non-reemployment): Failure to properly perform one or more duties; One or more failures to comply with a PDP; and It is in the best interest of the District that Ms. Hoevker be non-reemployed. Ms. Hoevker's conduct and performance, as set out above, are unacceptable, cannot be tolerated by the District, and constitute the causes, as set out above, for the non-reemployment of a probationary teacher. 10. The Superintendent's recommendation and each cause stated therein for the non-reemployment of Ashley Hoevker are supported by a preponderance of the evidence and should be accepted. 11. Ashley Hoevker should be non-reemployed as a probationary teacher with the Davis School District. Motion was approved. Votes are as follows. This motion, made by Ryan Oden and seconded by Lee Henley, passed.
No Action(s) have been added to this Agenda Item.
Accept any resignations tendered since the posting of the Agenda. 
Discussion:  None.
Adjourn
Action(s):
Motion was made to adjourn. Motion was approved. Votes are as follows. This motion, made by Lee Henley and seconded by Ryan Oden, passed.
No Action(s) have been added to this Agenda Item.
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