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October 12, 2020 at 7:00 PM - Regular Meeting

Minutes
1. Call the meeting to order and Roll Call
2. Board to receive student input and discuss the 2020-2021 school highlights and fall sports with the board of education.
3. Public Input
Discussion:  No Public Input
4. Consent Agenda-All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any one board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of items A-D.
Action(s):
Motion to approve Consent Agenda A-D. This motion, made by Travis Norton and seconded by Lacey Dawson, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
4.A. Approve the minutes of the Regular Board Meeting held September 14th, 2020.
4.B. Approve the encumbrances from the following funds:
  1. General Fund #50000-50049 & 174-218 totaling $220,808.97
  2. Building Fund 21 #5-7 totaling $6,100
4.C. Approve the warrants from the following funds:
  1. General Fund #419-604 totaling $221,084.49
  2. Building Fund 21 2-4 totaling $8,385.00
4.D. Approve the investment of $_________
5. Discussion and possible action regarding activity fund fundraisers and expenditures for the 2020-2021 school year.

       JH Cheer          t-shirt sales           All expenditures related to JH Cheer
Action(s):
Motion to approve the above-listed fundraisers and expenditures for the 2020-2021 school year. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
6. Discussion and possible action regarding entering into a contract with Claborn Services LLC Consulting to provide E-Rate Services.
Action(s):
Motion to approve accepting the contract with Claborn Services LLC Consulting. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
7. Discussion and possible action regarding the questionnaire of offering ACT over SAT at Union City in compliance with Section 1111(b)(2)(H) as part of the CCRA-College and Career Readiness Assessment
Action(s):
Motion to approve the questionnaire of offering ACT over SAT at Union City in compliance with Section 1111(b)(2)(H) as part of the CCRA-College and Career Readiness Assessment. This motion, made by Travis Norton and seconded by Lacey Dawson, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
8. Discussion and possible action to reinstate medicaid billing.
Action(s):
Motion to approve the reinstatement of medicaid billing. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
9. Discussion and possible board action to create a part-time maintenance position for the 2020-2021 school year.
Action(s):
Motion to create a part-time maintenance position for the 2020-2021 school year. This motion, made by Lacey Dawson and seconded by Travis Norton, Tabled.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
10. Discussion and possible board action to enter into contracts for the 2020-2021 school year with those individuals listed on attached Exhibit B.
Action(s):
Motion to approve the contracts for the 2020-2021 school year with those individuals listed on Exhibit B. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
11. Discussion and possible board action to enter into extra duty assignments as listed on attached Exhibit C.
Action(s):
Motion to table the extra duty assignments as listed on Exhibit C until the November meeting or special meeting. This motion, made by Lacey Dawson and seconded by Travis Norton, Tabled.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
12. Discussion and possible board action to employ a superintendent mentor.
Action(s):
Motion to employ Kent as a financial advisor. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
13. Discussion and possible board action to employ a Special Education new teacher mentor.
Action(s):
Motion to employ Janet Furr as Special Education Advisor. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
14. Proposed executive session to discuss the employment of a special education director. 25 O.S. Section 307(B)(1) and to discuss the purchase or appraisal of real property. 25 O.S. Section 307(B)(3)
14.A. Vote to convene or not to convene into executive session.
Action(s):
Motion to convene into Executive Session 7:46. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
14.B. Acknowledge return to open session.
Discussion:  Returned to Open Session 8.26 p.m.
14.C. Executive session minutes compliance announcement.  
15. Discussion and possible board action to employ a Special Education Director.
Action(s):
Motion to employ Becky Slothower as Special Education Director. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
16. Discussion and possible board action regarding safety compliance of old bank building.
Action(s):
Motion to repair door to make secure. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
17. Superintendent Report
17.A. COVID Report
Discussion:  Taking all precautions possible. Especially focusing on student lunches. 
17.B. Food Service Report
Discussion:  Kelly working on lunches sent home for dinner and weekend meals. 
17.C. Vehicle Parking Pass
Discussion:  Students to register for parking passes 
17.D. Lawn Mower
Discussion:  Looking at new mowers
18. New Business
Discussion:  Assemble subscription. 
19. Adjourn
Action(s):
Motion to adjourn at 8:43. This motion, made by Lacey Dawson and seconded by Travis Norton, Passed.
  • Michael Heinrichs: Absent
  • James Pappe: Absent
  • Jennifer Bornemann: Yea
  • Lacey Dawson: Yea
  • Travis Norton: Yea
No Action(s) have been added to this Agenda Item.
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