June 8, 2023 at 11:30 AM - Regular Meeting
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I. Meeting Called to Order/ Welcome
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I.A. Call to order and record members present and absent
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I.B. Invocation
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II. Introduction of Guests
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II.A. Briefings/Recognition
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II.B. Public Participation
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III. Proposed Non-Action Items
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III.A. Tyler Ozanne, Ozanne Financial Services, to present an update and discuss with the board of education the current 403(b) plan
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III.B. FY24 Budget Presentation
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III.C. FY24 Staffing Plan Presentation
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III.D. Superintendent’s Report
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III.E. Board Member Reports
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IV. Proposed Consent Agenda
All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: |
IV.A. Financial Reports and Recommendations
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IV.A.1. Treasurer(s) Reports
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IV.A.2. Encumbrance Orders 2022-2023
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IV.A.2.a. General Fund 1783 thru 1816
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IV.A.2.b. General Fund Salaries 70143 thru 70148
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IV.A.2.c. Building Fund 224 thru 230
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IV.A.2.d. G & E Funds 110 thru 112
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IV.A.2.e. Grant Fund 35 thru 38
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IV.A.3. Budget Amendment #12
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IV.A.4. Activity Fund/PELL Grant Reports
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IV.B. Previous Meeting Minutes:
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IV.B.1. May 18, 2023 - Special Board Meeting
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IV.B.2. May 18, 2023 - Regular Board Meeting
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IV.C. Request(s) for Out-of-State:
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IV.C.1. Board Members (5)
ACTE Vision 2023 Conference November 29 - December 2, 2023 Phoenix, AZ Estimated Cost: $3,138.00 (each)
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IV.C.2. Superintendent, Executive Assistant
ACTE Vision 2023 Conference November 29 - December 2, 2023 Phoenix, AZ Estimated Cost: $2,948.00 (each)
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IV.C.3. Whitney Elmore & Shelly Lewis
ACTE Vision 2023 Conference November 29 - December 2, 2023 Phoenix, AZ Estimated Cost: $2,948.00 (each)
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IV.C.4. Instructors (2-TBD)
ACTE Vision 2023 Conference November 29 - December 3, 2023 Phoenix, AZ Estimated Cost: $2,948.00 (each)
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IV.C.5. Shannon Lewis
Restaurant Transformation Festival 2023 Austin, TX July 29 - Augst 1, 2023 Estimated Cost: $1,581.00
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IV.D. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting, re-scheduled for Thursday, July 20, 2023 @ 11:30 a.m. SouthernTech Main Campus
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V. Proposed Board Action Items
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V.A. Discussion and possible board action to approve the budget for 2023-2024
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V.A.1. Notice of Public Hearing
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V.A.2. School Budget Financing Plan, 2023-2024
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V.B. Discussion and possible board action to approve the staffing plan for FY24
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V.C. Discussion and possible board action to modify contractual terms of full-time and part-time employees for the 2023-2024 school year
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V.D. Discussion and possible board action to continue the 403(b) benefits for employees, as presented
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V.E. Discussion and possible board action to approve the resolution to join the Oklahoma Schools Insurance Group (OSIG)
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V.F. Discussion and possible board action to approve the FY 23-24 Certificate and Municipal Order(s), as follows:
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V.F.1. Carter County
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V.F.2. Garvin County
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V.F.3. Jefferson County
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V.F.4. Johnston County
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V.F.5. Love County
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V.F.6. Murray County
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V.F.7. Stephens County
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V.G. Discussion and possible board action to approve the Stephens County Agreement (Pro-Rate Share of Interest)
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V.H. Discussion and possible board action to approve a mobile lift for the Diesel Program, not to exceed $55,000.00
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V.I. Discussion and possible board action to approve the emergency purchase order to WPS in the amount of $26,362.80 for Meraki Licensing for network equipment
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VI. Proposed Executive Session
Proposed Executive Session for the purpose of discussing the resignation and employment of the positions listed below, including discussions of information. Title 25, Oklahoma Statutes Section 307 (B)(1): |
VI.A. Resignations:
1. Brenda Johnson, Administrative Assistant-Contractor Safety, effective June 1, 2023 |
VI.B. Employment, as follows:
1. Eric Swensen, Safety Adjunct Instructor, effective June 9, 2023 2. Johnny King, Safety Adjunct Instructor, effective June 9, 2023 3. William Collier, Safety Adjunct, effective June 9, 2023 4. Extra Duty Contract - Jason Sampson, Contract Maintenance - six days from June 12, 2023 through June 30, 2023 5. Extra Duty Contract - Jason Sampson, Contract Maintenance - three days from July 3, 2023 through July 16, 2023 6. Rehire all full-time and part-time employees for the 2023-2024 school year as listed on Attachment A
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VI.C. Vote to convene or not convene into Executive Session
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VI.D. Acknowledgment of Board's Return to Open Session
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VI.E. Statement of minutes of executive session
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VII. Discussion and Vote to Approve Personnel Action Items
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VII.A. Discussion and possible board action to approve the resignations of:
1. Brenda Johnston, Administrative Assistant-Contractor Safety, effective June 1, 2023 |
VII.B. Discussion and possible board action to approve the following employment:
1. Eric Swensen, Adjunct Safety Instructor, effective June 9, 2023 2. Johnny King, Adjunct Safety Instructor, effective June 9, 2023 3. William Collier, Safety Adjunct, effective June 9, 2023 4. Extra Duty Contract - Jason Sampson, Contract Maintenance - six days from June 12, 2023 through June 30, 2023 5. Extra Duty Contract - Jason Sampson, Contract Maintenance - three days from July 3, 2023 through July 16, 2023 6. Rehire all full-time and part-time employees for the 2023-2024 school year as listed on Attachment A
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VII.C. Discussion and possible board action to approve the authorization of:
1. Superintendent Dr. Eric L. Ward as the 2023-2024 Fiscal Agent for all Federal and State Programs, including E-Rate and Child Nutrition Fund, Bond Fund, General Bund, Building Fund, Activity Fund; all other School Programs and Activities not listed and Purhasing Agend for Southern Oklahoma Technology Center Independent School District 2. Angela Young as Encumbrance Clerk 3. Linda Sullivan as Activity Fund Custodian 4. Karen Nail as Minutes Clerk 5. Angela Baker as Treasurer 6. Chelsi Rateliff as Assistant Treasurer |
VIII. New Business
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IX. Adjourn
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