May 9, 2024 at 11:30 AM - Regular Meeting

I. Meeting Called to Order/ Welcome

I.A. Call to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

II.B. Public Participation

III. Proposed Non-Action Items

III.A. Superintendent’s Report

III.B. Board Member Reports

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders 2023-2024

IV.A.2.a. General Fund - $240,129.54

IV.A.2.b. Building Fund - $96,842.15

IV.A.2.c. G & E Funds - $17,970.73

IV.A.2.d. Grant Funds - $103.13

IV.A.3. Budget Amendment #11

IV.A.4. Activity Fund/PELL Grant Reports

IV.B. Previous Meeting Minutes: April 11, 2024 - Regular Board Meeting

IV.C. Request(s) for Out-of-State:

IV.C.1. Approved at the February 8, 2024, Board Meeting
SkillsUSA Instructor
Skills USA National Conference
Change the date from June 17-22, 2024 to June 23-29, 2024

IV.C.2. Approved at the February 8, 2024, Board Meeting
SkillsUSA Student
Skills USA National Conference
Change the date from June 17-22, 2024 to June 23-29, 2024

IV.D. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting on June 13, 2024, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room

V. Proposed Board Action Items:

V.A. Annual reorganization of officers for the SouthernTech Board of Education

V.B. SouthernTech School Board is fully aware that our Facilities department intends to apply for the 2024 Clean Heavy-Duty Vehicles (CHDV) Grant.  SouthernTech is requesting funding for approximately 10 buses.

V.C. Discussion and possible board action to approve the Resolution for Schools and Libraries Universal Services (E-Rate) for the fiscal year 07/01/2024 - 06/30/2025

V.D. Discussion and possible board action to approve the FY 24-25 Cooperative Agreement with the Gooden Group

V.E. Discussion and possible board action to approve the FY 24-25 Statewide Marketing Cooperative Agreement

V.F. Discussion and possible board action to approve the lease agreement with Hance Fireworks

V.G. Discussion and possible board action to approve the purchase of a Ford Expedition, not to exceed $80,000.00

V.H. Discussion and possible board action to approve the purchase of a Toyota Sienna, not to exceed $48,000.00

V.I. Discussion and possible board action to approve the purchase of furniture for the IT Department from KI, not to exceed $40,000.00

V.J. Discussion and possible board action to approve the purchase of furniture for the Administrative reception area, not to exceed $14,726.00

V.K. Discussion and possible board action to approve the purchase of furniture for the Board Room from KI, totaling $43,647.00

V.L. Discussion and possible board action to approve the purchase of furniture for Room 109 from KI, totaling $33,993.00

V.M. Discussion and possible board action to approve the purchase of Program Computers/Laptops/IT-Related Equipment & Servers for $277,402.33

V.N. Discussion and possible board action to approve one CBCT New Office Bundle OP 3D 9x14 FOV (Cone Beam 3D Panoramic Radiograph Unit), not to exceed $65,000.00 and will be partially purchased from the grant received from Delta Dental.

V.O. Discussion and possible board action to approve the purchase of furniture from KI for additional dental classroom/lab desks and chairs. Not to exceed $37,000.

V.P. Discussion and possible board action to approve the lease agreement between Veteran's Plaza LLC and SouthernTech for the Work Ready Oklahoma site.

V.Q. Discussion and possible board action to approve the Inventory Control Clerk and Registrar Job Descriptions.

VI. Proposed Executive Session
Proposed Executive Session for the purpose of discussing the resignation(s) and employment of the positions listed below, including discussions of information.  Title 25, Oklahoma Statutes Section 307 (B)(1).

VI.A. Resignations:
1.  Dustin Whitson, IT Specialist, effective May 10, 2024
2.  Marshall Douglas, Bus Driver/Custodian, effective June 30, 2024
3.  Barbara Albin, Bus Driver/Custodian, effective June 30, 2024

VI.B. Employment, as follows:
1.  Shelly Johnson-Simes, Instructional Administrative Assistant, retroactive to May 1, 2024
2.  Dena McGlamery, WRO Progam Manager, retroactive to May 6, 2024
3.  Lindsey Johnson, Adjunct Instructor, retroactive to April 30, 2024
4.  Kristal McCathern, Adjunct Instructor, retroactive to April 9, 2024
5.  James Lowe, BPOC Adjunct Instructor, retroactive to May 7, 2024
6.  Stephen Fruen, BPOC Adjunct Instructor, retroactive to May 7, 2024
7.  Two temporary part-time summer general labor positions, effective May 9, 2024

VI.C. Extra Duty Contract:
1.  Chris Rickets, Auto Collision Instructor, 2 additional contract days, effective May 9, 2024
2.  Kristal McCathern, Counselor/School Social Worker, in the amount of $600.00, effective May 9, 2024

VI.D. FY25 - Adjunct/Substitute Instructors/Substitute Bus Drivers, as needed:
See Attachment A

VI.E. Vote to convene or not convene into Executive Session

VI.F. Acknowledgment of Board's Return to Open Session

VI.G. Statement of minutes of executive session

VII. Proposed Personnel Action Items

VII.A. Discussion and possible board action to approve the resignations of:

VII.A.1. Dustin Whitson, IT Specialist, effective May 10, 2024

VII.A.2. Marshall Douglas, Bus Driver/Custodian, effective June 30, 2024

VII.A.3. Barbara Albin, Bus Driver/Custodian, effective June 30, 2024

VII.B. Discussion and possible board action to approve the following employment:

VII.B.1. Shelly Johnson-Simes, Instructional Administrative Assistant, retroactive to May 1, 2024

VII.B.2. Dena McGlamery, WRO Program Manager, retroactive to May 6, 2024

VII.B.3. Lindsey Johnson, Adjunct Instructor, retroactive to April 30, 2024

VII.B.4. Kristal McCathern, Adjunct Instructor, retroactive to April 9, 2024

VII.B.5. James Lowe, BPOC Adjunct Instructor, retroactive May 7, 2024

VII.B.6. Stephen Fruen, BPOC Adjunct, retroactive May 7, 2024

VII.B.7. Two temporary part-time summer general labor positions, effective May 9, 2024

VII.C. Discussion and possible board action to approve the following Extra Duty Contract:

VII.C.1. Chris Rickets, Auto Collision Instructor, 2 additional contract days, effective May 9, 2024

VII.C.2. Kristal McCathern, Counselor/School Social Worker, in the amount of $600.00, effective May 9, 2024

VII.D. Discussion and possible board action to approve the FY25 - Adjunct/Substitute Instructors/Substitute Bus Drivers, as needed:
See Attachment A

VIII. New Business

IX. Adjourn