September 12, 2024 at 11:30 AM - Regular Meeting

I. Meeting Called to Order/ Welcome

I.A. Call to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

II.B. Public Participation

III. Proposed Non-Action Items:

III.A. Martha Haas w/ Graybill/Hass (2023-2024 Oil and Gas Report)

III.B. Program Report - Austin Emgee

III.C. WRO Updates - Erica Gay

III.D. Safety and Security Update - Kerry Blankenship

III.E. Camera Updates - Brandon Thompson

III.F. Administrative Report - Estimate of Needs

III.G. Annual Report FY24

III.H. Superintendent’s Report

III.I. Board Member Reports

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders 2024-2025

IV.A.2.a. General Fund - $582,126.64

IV.A.2.b. Building Fund - $600,604.31

IV.A.2.c. Capital Project - $74,871.00

IV.A.2.d. G & E Funds - $13,100.00

IV.A.2.e. General Fund Salaries - $118,183.66

IV.A.3. Budget Amendment(s): #3

IV.A.4. Activity Fund/PELL Grant Reports

IV.B. Previous Meeting Minutes: August 15, 2024 - Special Board Meeting

IV.C. Request(s) for Out-of-State:

IV.C.1. Fiona McAlister (replacing OST approved last month)
2024 ACTE Vision Conference
December 4-7, 2024
San Antonio, TX
Estimated Cost: $1,755.00
($1,000.00 will be paid by a scholarship from the OkACTE Admin Division)

IV.D. Travel Claim Reimbursement(s)

IV.D.1. Eric Ward

IV.D.2. Brian McDaniel

IV.E. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting on October 10, 2024, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room

V. Proposed Board Action Items:

V.A. Discussion and possible board action to approve an AS 64 Cabin Atmos & Press sys. for Cabin System for the Aviation Program totaling $25,413.00

V.B. Discussion and possible board action to approve the Preventative Maintenance & Controls Specialist job description

V.C. Discussion and possible board action to approve 2024-2025 Committees

V.D. Discussion and possible board action to approve surplus of equipment

VI. Proposed Executive Session
Proposed Executive Session to discuss the termination and employment of the positions listed below in Items VI.A and VI.B, including discussions of information - Title 25, O.S. § 307 (B)(1); and to discuss confidential communications with legal counsel for the school district concerning pending investigations/claims/actions in which disclosure of any additional information could seriously impair the ability of the school district to process the claim or conduct a pending investigation/litigation/proceeding in the public interest. - Title 25, O.S. §§ 307 (B)(4)

VI.A. Termination(s):

VI.A.1. Crystal Yellowood-Nelson, Custodian, effective August 26, 2024

VI.B. Employment, as follows:

VI.B.1. Keontray Smiters, Maintenance, effective September 13, 2024

VI.B.2. Paul Coffman, Bus Driver/Grounds Maintenance, effective September 13, 2024

VI.B.3. Fnu Tina, part-time HR/Finance Intern, effective September 12, 2024

VI.B.4. Nancy Salinas, Heath Adjunct Instructor, effective September 12, 2024

VI.C. Discuss confidential communications with legal counsel for the school district concerning pending investigations/claims/actions in which disclosure of any additional information could seriously impair the ability of the school district to process the claim or conduct a pending investigation/litigation/proceeding in the public interest

VI.D. Vote to convene or not convene into Executive Session

VI.E. Acknowledgment of Board's Return to Open Session

VI.F. Statement of minutes of executive session

VII. Proposed Personnel Action Items

VII.A. Discussion and possible board action to approve the termination of:

VII.A.1. Crystal Yellowood-Nelson, Custodian, effective August 26, 2024

VII.B. Discussion and possible board action to approve the following employment:

VII.B.1. Keontray Smithers, Maintenance, effective September 13, 2024

VII.B.2. Paul Coffman, Bus Driver/Grounds Maintenance, effective September 13, 2024

VII.B.3. Fnu Tina, part-time HR/Finance Intern, effective September 12, 2024

VII.B.4. Nancy Salinas, Heath Adjunct Instructor, effective September 12, 2024

VIII. New Business

IX. Adjourn