August 15, 2024 at 5:00 PM - Special Board Meeting

I. Meeting Called to Order/ Welcome

I.A. Call to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

III. Proposed Non-Action Items:

III.A. Superintendent’s Report

III.B. Board Member Reports

III.C. Advisory Committees' role and how they can possibly be more effective to the Board

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders 2024-2025

IV.A.2.a. General Fund - $999,038.94

IV.A.2.b. General Fund Salaries - $31,515.89

IV.A.2.c. Building Fund - $168,235.82

IV.A.2.d. G & E Funds - $9,950.00

IV.A.3. Budget Amendment(s): #2

IV.A.4. Activity Fund/PELL Grant Reports

IV.B. Previous Meeting Minutes: July 11, 2024 - Regular Board Meeting

IV.C. Request(s) for Out-of-State:

IV.C.1. Mike Martin & Angela Baker
2024 ACTE Vision Conference
December 4-7, 2024
San Antonio, TX
Estimated Cost:  $1,730.00 (each)

IV.C.2. Angela Young
2024 ACTE Vision Conference
December 4-7, 2024
San Antonio, TX
Estimated Cost: $1,866.00
($250.00 will be paid with a stipend from OkACTE)

IV.C.3. Asusena Morales
2024 ACTE Vision Conference
December 4-7, 2024
San Antonio, TX
Estimated Cost: $1,206.00
(Registration paid by IAED Mentorship Program)

IV.C.4. Fiona McAlister
NCLA Best Practices Conference
October 8-12, 2024
Portland, OR
Estimated Cost: $2,000.00
($1,000.00 will be paid by a scholarship from OkACTE)

IV.C.5. Kerry Blankenship
SRO Supervisors & Mgmt
October 6-10, 2024
Petal, MS
Estimated Cost: $1,781.81

IV.D. Travel Claim Reimbursement(s)

IV.D.1. Eric Ward

IV.E. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting on September 12, 2024, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room

V. Proposed Board Action Items:

V.A. Discussion and possible board action to approve regions to the following Board policy: AI - Code of Ethics

V.B. Discussion and possible board action to approve revisions to the following Board policy: AH - Communications with Board

V.C. Discussion and possible board action to approve the purchase of furniture for the WRO site from KI, not to exceed $90,000

V.D. Discussion and possible board action to approve a general contractor for the WRO site - Veterans Plaza, not to exceed $250,000

V.E. Discussion and possible board action to approve start-up costs for technology at the  WRO site - TURN-KEYit Corporation, not to exceed $190,000

V.F. Discussion and possible board action to approve the donation of the computer that operates the 2D Pano to the Good Shepherd Community Clinic in Ardmore

V.G. Discussion and possible board action to approve the proposed inventory surplus

V.H. Discussion and possible board action to approve the purchase of new campus ADA room evacuation maps, per accreditation walk-through visit by CareerTech for the amount of $31,835.00

VI. Proposed Executive Session
Proposed Executive Session to discuss the employment and resignation(s) of the positions listed below, including discussions of information.  Title 25, Oklahoma Statutes Section 307 (B)(1).

VI.A. Employment, as follows:

VI.A.1. New Hires:

VI.A.1.a. Xavier Akins, PT Temp General Labor, retroactive to July 1, 2024
b. Madison Torres, PT Temp General Labor, retroactive to July 1, 2024
c. Ryan Wall, PT Temp General Labor, retroactive to July 1, 2024
d. Brandi Millsap, Esthetics Instructor, retroactive to July 16, 2024
e. LaShyra Johnson, IT Technician, effective August 8, 2024
f.  Calvin Beames, Maintenance, effective August 15, 2024

VI.A.2. Salary Adjustment(s)/Contract Change(s)/Reassignment(s):

VI.A.2.a. Katie Reynolds, from Food Service to Marketing Specialist, effective August 12, 2024
b.  Janet Asbury, from PT GED Instructor to FT Ged Instructor, retroactive to August 1, 2024
c.  Ed Edington, Maintenance Contract Correction from July 1, 2024, to July 12, 2024
d.  Kristal McCathern, Extra Duty Contract - CTSO Coordinator, $2,500.00 per semester

VI.B. Resignation(s):
1.  Brady Roberts, Maintenance Technician, effective August 22, 2024

VI.C. Vote to convene or not convene into Executive Session

VI.D. Acknowledgment of Board's Return to Open Session

VI.E. Statement of minutes of executive session

VII. Proposed Personnel Action Items

VII.A. Discussion and possible board action to approve the following Employment:

VII.A.1. New Hires:

VII.A.1.a. Xavier Akins, PT Temp General Labor, retroactive to July 1, 2024
b. Madison Torres, PT Temp General Labor, retroactive to July 1, 2024
c. Ryan Wall, PT Temp General Labor, retroactive to July 1, 2024
d. Brandi Millsap, Esthetics Instructor, retroactive to July 16, 2024
e. LaShyra Johnson, IT Technician, effective August 8, 2024
f.  Calvin Beames, Maintenance, effective August 15, 2024

VII.A.2. Salary Adjustment(s)/Contract Change(s)/Reassignment(s):

VII.A.2.a. Katie Reynolds, from Food Service to Marketing Specialist, effective August 12, 2024
b.  Janet Asbury, from PT GED Instructor to FT Ged Instructor, retroactive to August 1, 2024
c.  Ed Edington, Maintenance Contract Correction from July 1, 2024, to July 12, 2024
d.  Kristal McCathern, Extra Duty Contract - CTSO Coordinator, $2,500.00 per semester

VII.B. Discussion and possible board action to approve the following Resignation(s):

VII.B.1. Brady Roberts, Maintenance Technician, effective August 22, 2024

VIII. New Business

IX. Adjourn