Meeting Agenda
I. Call the meeting to order and Pledge Allegiance to the Flag
II. Formal Adoption of the Agenda.
II.A. Motion, discussion, and vote on a motion to formally adopt Agenda.
III. Consent Agenda
III.A. Approval of Board Meeting Minutes.
III.A.1. 4.13.2026-BOE Meeting Minutes
III.B. Approval of the 2025-26 General Fund Purchase Order Encumbrance numbers 963 through 1008.
III.C. Approval of the 2025-26 Building Fund Purchase Order Encumbrance numbers 221 through 232.
III.D. Approval of the 2025-26 Lease Revenue Fund 04 Purchase Order Encumbrance numbers 27 through 29.
III.E. Approval of the monthly financial reports of the School Activity Funds Account.
III.F. Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
III.G. Approval of the Treasurer's Report on the status of Funds and Investments
III.H. To approve the removal of Steve McCormick and the addition of Larry Hoover as a signatory on all American Heritage Bank Accounts. 
III.I. Approval to utilize Activity Account 930 for Sapulpa Academic Team.
III.J. Approval of 2026-27 renewal of sylogist ed, Software Service Order Agreement, Finance.
III.K. Approval for renewal of the 2026-27 Bridges Foundation MOU. 
III.L. Approval of the 2026-27 Muscogee (Creek) Nation Head Start MOA with Sapulpa Public Schools. 
III.M. Approval of the 2026-27 School to Work: Work Study Agreement with the State of Oklahoma Dept of Rehabilitation Services. 
III.N. Approval of 2026-27 Fort Hays State University MOA for School Psychology Practicum Program.
III.O. Approval of the 2026-27 TherapyWorks Contract.
III.P. Approval of the 2026-27 NACT Head Start MOA with Sapulpa Public Schools. 
III.Q. Approval of the 2026-27 NACT Special Services Cooperative Agreement between Head Start and Sapulpa Public Schools.
III.R. Approval of the 2026-27 PreETS Collaborative Agreement. 
III.S. Approval of the 2026-27 Updated University of Florida Literacy Institute Training Quote.
III.T. Approval of the 2026-27 Curriculum Associates, LLC Ouote for Ellevation Foundation.
III.U. Approval of the 2026-27 imagine learning Quote for Language and Literacy Reusable License. 
III.V. Approval to open contract negotiations with United Sapulpa Educators and United Sapulpa Educators Support Personnel for the 2026-27 school year. 
III.W. Approval of renewal with ESS, Substitute Staffing Company, for the 2026-27 school year. 
III.X. Approval of 2026-27 renewal of Service Warranty with EMCO Termite & Pest Control Company of Tulsa, INC.
III.Y. Approval of the 2026-27 American Elevator Quarterly Maintenance Contract.
III.Z. Approval of 2026-27 renewal of Jostens Total Service Agreement with Sapulpa High School. 
III.AA. Approval of the 2026-27 renewal of the Tulsa Bone and Joint Sports Medicine Services Donation Agreement and Addendum for a change of date. 
III.AB. Approval of the 2026-27 renewal of the Voluntary Student Accident Insurance Application.
III.AC. Approval of the Unite GPS Quote and Data Use Agreement with Sapulpa Public Schools. 
III.AD. Approval to accept a generous donation of $2,500 from Ascension for the Chieftain Care Program.
III.AE. Approval to accept a generous donation of $1,000 from Phil Kennedy for the Chieftain Care Program.
III.AF. Approval to accept a generous $4,000 donation from the Hershberger Philanthropic Fund for the freezer at the new Ag Building and to create a new Activity Fund account, Ag Grants, to ensure proper designation and use of the donation.
III.AG. Approval of 2026-27 Picture Agreements.
III.AG.1. Sapulpa Middle School Agreement with Focused
III.AG.2. Freedom Elementary Agreement with Focused
III.AG.3. Holmes Park Elementary Agreement with Focused.
III.AG.4. Jefferson Heights Elementary Agreement with Focused.
III.AG.5. Liberty STEM Academy Agreement with Ruth Kelly Studio
III.AH. Declaration of Surplus
III.AH.1. Curriculum Surplus
III.AI. Out of State Activity Trips
III.AI.1. Varsity Football-Springdale, AR
III.AI.2. Liberty STEM(2)-Arizona and Texas
III.AI.3. Cross Country x2—Fayetteville and Rogers, AR
III.AI.4. Varsity Boys Basketball-Columbia, MO
III.AJ. Approval of Fundraisers
IV. Hearing from the public
V. Information and Discussion
V.A. Superintendent Comments
V.B. Bond Building Update
VI. Action Items
VI.A. New Business -items not known or foreseen when the agenda was posted. 
VI.B. Discussion, motion, and vote on a motion to approve/disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2026-27. This resolution authorizes the filing of the Form 471 applications for the funding year 2026-27 and the payment of the applicant's share upon approval of funding and receipt of services. 
VI.C. Discussion, motion, and vote on a motion to approve/disapprove the renewal of the Sublease Agreement dated March 07, 2024, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2027, as required under the provisions of the agreement. (Lease Revenue Bond continuance)
VI.D. Discussion, motion, and vote on a motion to approve/disapprove of a Financial Advisory Services Agreement with BOK Financial Securities, Inc.
VI.E. Discussion, motion, and vote on a motion to approve/disapprove a Resolution authorizing the sale of the District’s General Obligation Combined Purpose Bonds, Federally Taxable Series 2026, and setting forth the following items:
VI.E.1. Fixing the time and place the bonds are to be sold;
VI.E.2. Fixing the amount of bonds to mature each year;
VI.E.3. Authorizing the Clerk to give notice of said sale as required by law. 
VI.F. Proposed Executive Session to discuss the Personnel List and the purchase or appraisal of real property as authorized by 25 O.S. Section 307(B)(1) and (B)(3) of the Oklahoma Open Meeting Act.
VI.F.1. Vote to convene in Executive Session
VI.F.2. To acknowledge the Board has returned to Open Session
VI.F.3. Statement of Executive Session Minutes
VI.G. Discussion, motion, and vote on a motion to approve/disapprove the purchase and/or contractual terms of certain real property and to authorize Kenda Terrones, Sapulpa Schools Board Treasurer, to execute/sign all documents on said purchase. 
VI.H. Personnel
VI.H.1. Vote to approve/disapprove employing Personnel as per attachment.
VI.H.2. Vote to approve/disapprove of the rehire of District Certified Staff on a regular continuing contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries. 
VI.H.3. Vote to approve/disapprove the rehire of District Certified Staff moving from a first-year temporary contract to a second-year temporary contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries. 
VI.H.4. Vote to approve/disapprove the rehire of District Certified Staff from a second-year temporary contract to a regular continuing contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries. 
VI.H.5. Vote to approve/disapprove the rehire of District Support Staff on contract for 2026-27 provided state and federal funds become available in sufficient amounts to pay their salaries. 
VI.H.6. Vote to approve/disapprove the 2026-27 employment and contract renewal for District Administrators, Directors, and Coordinators. 
VI.H.7. Vote to approve/disapprove the 2026-27 employment and contract renewal for site Principals, Assistant Principals, and Dean of Students.
VI.H.8. Vote to approve/disapprove FMLA Request for Kaitlyn Youngblood, effective April 01, 2026, through May 17, 2026.
VI.H.9. Vote to accept Resignations received since the last board meeting.
VII. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: May 11, 2026 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
Agenda:
Call the meeting to order and Pledge Allegiance to the Flag
Agenda:
Formal Adoption of the Agenda.
Agenda:
Motion, discussion, and vote on a motion to formally adopt Agenda.
Action(s):
Motion passed:
To formally adopt the Agenda passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Consent Agenda
Agenda:
Approval of Board Meeting Minutes.
Agenda:
4.13.2026-BOE Meeting Minutes
Attachments:
Agenda:
Approval of the 2025-26 General Fund Purchase Order Encumbrance numbers 963 through 1008.
Attachments:
Agenda:
Approval of the 2025-26 Building Fund Purchase Order Encumbrance numbers 221 through 232.
Attachments:
Agenda:
Approval of the 2025-26 Lease Revenue Fund 04 Purchase Order Encumbrance numbers 27 through 29.
Attachments:
Agenda:
Approval of the monthly financial reports of the School Activity Funds Account.
Attachments:
Agenda:
Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
Attachments:
Agenda:
Approval of the Treasurer's Report on the status of Funds and Investments
Attachments:
Agenda:
To approve the removal of Steve McCormick and the addition of Larry Hoover as a signatory on all American Heritage Bank Accounts. 
Agenda:
Approval to utilize Activity Account 930 for Sapulpa Academic Team.
Agenda:
Approval of 2026-27 renewal of sylogist ed, Software Service Order Agreement, Finance.
Attachments:
Agenda:
Approval for renewal of the 2026-27 Bridges Foundation MOU. 
Attachments:
Agenda:
Approval of the 2026-27 Muscogee (Creek) Nation Head Start MOA with Sapulpa Public Schools. 
Attachments:
Agenda:
Approval of the 2026-27 School to Work: Work Study Agreement with the State of Oklahoma Dept of Rehabilitation Services. 
Attachments:
Agenda:
Approval of 2026-27 Fort Hays State University MOA for School Psychology Practicum Program.
Attachments:
Agenda:
Approval of the 2026-27 TherapyWorks Contract.
Attachments:
Agenda:
Approval of the 2026-27 NACT Head Start MOA with Sapulpa Public Schools. 
Attachments:
Agenda:
Approval of the 2026-27 NACT Special Services Cooperative Agreement between Head Start and Sapulpa Public Schools.
Attachments:
Agenda:
Approval of the 2026-27 PreETS Collaborative Agreement. 
Attachments:
Agenda:
Approval of the 2026-27 Updated University of Florida Literacy Institute Training Quote.
Attachments:
Agenda:
Approval of the 2026-27 Curriculum Associates, LLC Ouote for Ellevation Foundation.
Attachments:
Agenda:
Approval of the 2026-27 imagine learning Quote for Language and Literacy Reusable License. 
Attachments:
Agenda:
Approval to open contract negotiations with United Sapulpa Educators and United Sapulpa Educators Support Personnel for the 2026-27 school year. 
Agenda:
Approval of renewal with ESS, Substitute Staffing Company, for the 2026-27 school year. 
Attachments:
Agenda:
Approval of 2026-27 renewal of Service Warranty with EMCO Termite & Pest Control Company of Tulsa, INC.
Attachments:
Agenda:
Approval of the 2026-27 American Elevator Quarterly Maintenance Contract.
Attachments:
Agenda:
Approval of 2026-27 renewal of Jostens Total Service Agreement with Sapulpa High School. 
Attachments:
Agenda:
Approval of the 2026-27 renewal of the Tulsa Bone and Joint Sports Medicine Services Donation Agreement and Addendum for a change of date. 
Attachments:
Agenda:
Approval of the 2026-27 renewal of the Voluntary Student Accident Insurance Application.
Attachments:
Agenda:
Approval of the Unite GPS Quote and Data Use Agreement with Sapulpa Public Schools. 
Attachments:
Agenda:
Approval to accept a generous donation of $2,500 from Ascension for the Chieftain Care Program.
Agenda:
Approval to accept a generous donation of $1,000 from Phil Kennedy for the Chieftain Care Program.
Agenda:
Approval to accept a generous $4,000 donation from the Hershberger Philanthropic Fund for the freezer at the new Ag Building and to create a new Activity Fund account, Ag Grants, to ensure proper designation and use of the donation.
Agenda:
Approval of 2026-27 Picture Agreements.
Agenda:
Sapulpa Middle School Agreement with Focused
Attachments:
Agenda:
Freedom Elementary Agreement with Focused
Attachments:
Agenda:
Holmes Park Elementary Agreement with Focused.
Attachments:
Agenda:
Jefferson Heights Elementary Agreement with Focused.
Attachments:
Agenda:
Liberty STEM Academy Agreement with Ruth Kelly Studio
Attachments:
Agenda:
Declaration of Surplus
Agenda:
Curriculum Surplus
Attachments:
Agenda:
Out of State Activity Trips
Agenda:
Varsity Football-Springdale, AR
Attachments:
Agenda:
Liberty STEM(2)-Arizona and Texas
Attachments:
Agenda:
Cross Country x2—Fayetteville and Rogers, AR
Attachments:
Agenda:
Varsity Boys Basketball-Columbia, MO
Attachments:
Agenda:
Approval of Fundraisers
Attachments:
Action(s):
Motion passed:
To approve Consent Agenda Items A-AJ with the exception of Item W, to take out the automatic renewal portion of that contract passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Hearing from the public
Agenda:
Information and Discussion
Agenda:
Superintendent Comments
Agenda:
Bond Building Update
Agenda:
Action Items
Agenda:
New Business -items not known or foreseen when the agenda was posted. 
Action(s):
Motion passed:
To approve the OG&E Easement for the End Zone Building as suggested passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Discussion, motion, and vote on a motion to approve/disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2026-27. This resolution authorizes the filing of the Form 471 applications for the funding year 2026-27 and the payment of the applicant's share upon approval of funding and receipt of services. 
Attachments:
Action(s):
Motion passed:
To approve a Resolution for Schools and Libraries Universal Services (E-Rate) for 2026-27. This resolution authorizes the filing of the Form 471 applications for the funding year 2026-27 and the payment of the applicant's share upon approval of funding and receipt of services passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Discussion, motion, and vote on a motion to approve/disapprove the renewal of the Sublease Agreement dated March 07, 2024, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2027, as required under the provisions of the agreement. (Lease Revenue Bond continuance)
Action(s):
Motion passed:
To approve the renewal of the Sublease Agreement dated March 07, 2024, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2027, as required under the provisions of the agreement. (Lease Revenue Bond continuance) passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Discussion, motion, and vote on a motion to approve/disapprove of a Financial Advisory Services Agreement with BOK Financial Securities, Inc.
Attachments:
Action(s):
Motion passed:
To approve a Financial Advisory Services Agreement with BOK Financial Securities, Inc passed with a motion by Sarah Havenstrite and a second by Melinda Ryan.
Agenda:
Discussion, motion, and vote on a motion to approve/disapprove a Resolution authorizing the sale of the District’s General Obligation Combined Purpose Bonds, Federally Taxable Series 2026, and setting forth the following items:
Attachments:
Action(s):
Motion passed:
To authorize the sale of $8,000,000 General Obligation Combined Purpose Bonds, Federally Taxable Series 2026 on June 9th, 2026. Bids to be due by 9 am, and Board Meeting to approve sale set at 12 noon per attached Resolution passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Fixing the time and place the bonds are to be sold;
Agenda:
Fixing the amount of bonds to mature each year;
Agenda:
Authorizing the Clerk to give notice of said sale as required by law. 
Agenda:
Proposed Executive Session to discuss the Personnel List and the purchase or appraisal of real property as authorized by 25 O.S. Section 307(B)(1) and (B)(3) of the Oklahoma Open Meeting Act.
Agenda:
Vote to convene in Executive Session
Action(s):
Motion passed:
To convene in Executive Session at 6:49 pm passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
To acknowledge the Board has returned to Open Session
Agenda:
Statement of Executive Session Minutes
Agenda:
Discussion, motion, and vote on a motion to approve/disapprove the purchase and/or contractual terms of certain real property and to authorize Kenda Terrones, Sapulpa Schools Board Treasurer, to execute/sign all documents on said purchase. 
Action(s):
Motion passed:
To approve the purchase and/or contractual terms of certain real property and to authorize Kenda Terrones, Sapulpa Schools Board Treasurer, to execute/sign all documents on said purchase passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Personnel
Agenda:
Vote to approve/disapprove employing Personnel as per attachment.
Attachments:
Action(s):
Motion passed:
To approve employing Personnel as per the attachment passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Vote to approve/disapprove of the rehire of District Certified Staff on a regular continuing contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries. 
Attachments:
Action(s):
Motion passed:
To approve the rehire of District Certified Staff on a regular continuing contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Vote to approve/disapprove the rehire of District Certified Staff moving from a first-year temporary contract to a second-year temporary contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries. 
Attachments:
Action(s):
Motion passed:
To approve the rehire of District Certified Staff moving from a first-year temporary contract to a second-year temporary contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries. passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Vote to approve/disapprove the rehire of District Certified Staff from a second-year temporary contract to a regular continuing contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries. 
Attachments:
Action(s):
Motion passed:
To approve the rehire of District Certified Staff from a second-year temporary contract to a regular continuing contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Vote to approve/disapprove the rehire of District Support Staff on contract for 2026-27 provided state and federal funds become available in sufficient amounts to pay their salaries. 
Attachments:
Action(s):
Motion passed:
To approve the rehire of District Support Staff on contract for 2026-27, provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Sarah Havenstrite and a second by Melinda Ryan.
Agenda:
Vote to approve/disapprove the 2026-27 employment and contract renewal for District Administrators, Directors, and Coordinators. 
Attachments:
Action(s):
Motion passed:
To approve the 2026-27 employment and contract renewal for District Administrators, Directors, and Coordinators as per attachment passed with a motion by Sarah Havenstrite and a second by Melinda Ryan.
Agenda:
Vote to approve/disapprove the 2026-27 employment and contract renewal for site Principals, Assistant Principals, and Dean of Students.
Attachments:
Action(s):
Motion passed:
To approve the 2026-27 employment and contract renewal for site Principals, Assistant Principals, and Dean of Students as per attachment passed with a motion by Sarah Havenstrite and a second by Melinda Ryan.
Agenda:
Vote to approve/disapprove FMLA Request for Kaitlyn Youngblood, effective April 01, 2026, through May 17, 2026.
Action(s):
Motion passed:
To approve FMLA Request for Kaitlyn Youngblood, effective April 01, 2026, through May 17, 2026 passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Vote to accept Resignations received since the last board meeting.
Action(s):
Motion passed:
To accept Resignations received since the last board meeting passed with a motion by Melinda Ryan and a second by Sarah Havenstrite.
Agenda:
Adjournment
Action(s):
Motion passed:
To adjourn at 7:51 pm passed with a motion by Sarah Havenstrite and a second by Melinda Ryan.

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