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April 12, 2021 at 6:30 PM - Byng Board of Education Special Meeting

Minutes
1. Call to order and roll call of members.
Discussion:  Visitors present were Rick Hooper.  Others present were Kevin Wilson, Staci Capps and Angie Hargus. 
2. Reading and approval of the March 8, 2021 Special Board Meeting minutes as presented.
Action(s):
Motion to approve. This motion, made by Judy Brooks and seconded by Adrianna Lancaster, passed.
No Action(s) have been added to this Agenda Item.
3. Consent Agenda
Action(s):
Motion to approve. This motion, made by Chris McGill and seconded by Adrianna Lancaster, passed.
No Action(s) have been added to this Agenda Item.
3.A. Take action on General Fund Purchase Order No. 677-754, Building Fund Purchase Order No.81-86, Building Bond Fund Purchase Order No. 8, all change orders, General Fund Payroll Purchase Order No. 50285, and all Payroll Change Orders.
3.B. Take action on the March investment report.
3.C. Take action to approve fundraiser for Homer robotics. 
3.D. Take action to approve transfer(s) within the activity fund.  
4. Discuss the hiring of Kerry John Patten, C.P.A. as school auditor for FY21 and take the necessary action. 
Action(s):
Motion to hire Kerry John Patten, C.P.A. This motion, made by Judy Brooks and seconded by Chris McGill, passed.
No Action(s) have been added to this Agenda Item.
5. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2021-22.  This resolution authorizes filing of the Form 471 applications for funding year 2021-22 and the payment of the applicant's share upon approval of funding and receipt of service. 
Action(s):
Motion to approve. This motion, made by Adrianna Lancaster and seconded by Caleb Estes, passed.
No Action(s) have been added to this Agenda Item.
6. Annual review of the Technology Plan, C.I.P.A. and Internet Use Policy.  Public discussion invited. 
Discussion:  Given by Rick Hooper, Director of Technology for Byng Public School. 
7. Vote to approve or disapprove East Central Oklahoma On-Line Consortium Cooperative Agreement with Gordon Cooper Technology Center for FY22.
Action(s):
Motion to approve. This motion, made by Judy Brooks and seconded by Chris McGill, passed.
No Action(s) have been added to this Agenda Item.
8. Take action to approve updated Concurrent Enrollment Policy for Byng High School. 
Action(s):
Motion to approve. This motion, made by Chris McGill and seconded by Caleb Estes, passed.
No Action(s) have been added to this Agenda Item.
9. Discuss and possible board action to award contract for security camera systems for high school, junior high and out lying buildings on Byng campus.  
Action(s):
Motion to award contract to Digi Security Systems. This motion, made by Adrianna Lancaster and seconded by Judy Brooks, passed.
No Action(s) have been added to this Agenda Item.
10. Motion, discussion and vote to authorize or not to authorize the school district's attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education ("Board") to address the equalization of funding as set forth in the Board's Resolution approved at the Board's special meeting on March 25, 2021.
Action(s):
Motion to authorize. This motion, made by Chris McGill and seconded by Adrianna Lancaster, passed.
No Action(s) have been added to this Agenda Item.
11. Take action on resignation(s) received to date.
Action(s):
Motion to approve. This motion, made by Judy Brooks and seconded by Caleb Estes, passed.
No Action(s) have been added to this Agenda Item.
Discussion:  Trent Miller - HS girls basketball coach 
Debbie Carter - Homer 2nd grade teacher
Tawana Townsend - Byng Elem. para and bus driver
Sam Ackerman - JH teacher/coach
 
12. Proposed Executive Session to discuss employment of part-time HVAC intern, summer grounds keeper, and part-time student-worker for grounds keeper for FY21. O.S. §307(b)(1).  
Discussion:  Stanley Sawyers proposed an executive session.
 
13. Vote to convene or not to convene into executive session.
Action(s):
Motion to not convene and move to agenda item 16. This motion, made by Chris McGill and seconded by Adrianna Lancaster, passed.
No Action(s) have been added to this Agenda Item.
14. Acknowledge the board's return to open session.
15. Executive session minutes compliance announcement.
16. Take action on employment of part-time HVAC intern, summer grounds keeper, and part-time student-worker for grounds keeper for FY21.
Action(s):
Motion to approve. This motion, made by Caleb Estes and seconded by Judy Brooks, passed.
No Action(s) have been added to this Agenda Item.
Discussion:  Nathan Cooper - part-time HVAC intern
Kaine Stokesberry - summer grounds keeper
Wesley Chumley - part-time student-worker / grounds keeper
17. Take action to approve summer workers for FY21.
Action(s):
Motion to approve. This motion, made by Adrianna Lancaster and seconded by Caleb Estes, passed.
No Action(s) have been added to this Agenda Item.
Discussion:  Bobbi Coats - custodian
Troy Jones - grounds keeper
18. Reorganization of Board Officers. 
Action(s):
Motion to keep Stanley Sawyers as president, Chris McGill as vice-president and Judy Brooks as clerk. This motion, made by Adrianna Lancaster and seconded by Caleb Estes, passed.
No Action(s) have been added to this Agenda Item.
19. Superintendent's report.
Discussion:  Mr. Wilson discussed Covid numbers within the district, student achievements, plans for graduation, prom and senior trip.
20. Vote to adjourn.
Action(s):
Motion to adjourn at 7:58 p.m. This motion, made by Adrianna Lancaster and seconded by Judy Brooks, passed.
No Action(s) have been added to this Agenda Item.
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