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December 14, 2020 at 6:30 PM - Byng Board of Education Special Meeting

Minutes
1. Call to order and roll call of members.
Discussion:  Others present were Kevin Wilson, Staci Capps and Angie Hargus.  Visitors were George Jesse and Laura Hill. 
2. Reading and approval of the November 9, 2020 Special Board Meeting minutes as presented.
Action(s):
Motion to approve. This motion, made by Judy Brooks and seconded by Adrianna Lancaster, passed.
No Action(s) have been added to this Agenda Item.
3. Vote to recess regular board meeting and call a public hearing for tribal officials and Native American parents on participation of Indian students in educational programs, any comments on educational programs and review of Indian Policies and Procedures.
Action(s):
Motion to recess at 6:31 p.m. This motion, made by Chris McGill and seconded by Caleb Estes, passed.
No Action(s) have been added to this Agenda Item.
4. Vote to return to regular session. 
Action(s):
Motion to return to regular session at 6:41 p.m. This motion, made by Chris McGill and seconded by Adrianna Lancaster, passed.
No Action(s) have been added to this Agenda Item.
5. Take action to approve Indian Policies and Procedures. 
Action(s):
Motion to approve. This motion, made by Judy Brooks and seconded by Caleb Estes, passed.
No Action(s) have been added to this Agenda Item.
6. Maintenance update. 
Discussion:  Mr. Wilson shared with the board the following completion list from the maintenance department. 

-Installed 6 LED exterior lights on various buildings to improve outdoor lighting. 
(Band bldg, B.E., Softball batting cages)
-Upgraded to LED lights in Construction Trades, Warehouse, Electrical Storage Building (North of warehouse), and bus barn.
-Completed roof mounted walk-in freezer and cooler units on Homer Cafeteria.
-Started spraying pre-emergent on weedy areas for next year's mowing season.
-Completed Francis and Byng Elementary Secure Entries.
-(Will begin Homer's secure entry during Christmas Break.)
-Installed new entry-exit doors on East and West hallways at Francis Elementary.
-Completed Install on both East entry-exit doors in Byng Jr. High.
-Installed new infrared heater in Softball batting cages replacing the old ceiling hung forced air heater.
-Replaced carpet with tile in Clint McGaha's room for mold remediation after spores found in carpet. (Not occupationally unsafe type according to lab tests. Just needed to tear out old carpet to prevent future growth.)
-Changed 2 toilets at Francis.
-Changed 3 toilets at Homer.
-Replaced one hot water heater in Byng Elementary.
-Replaced Booster water heater for dishwasher in Byng Cafeteria.
-Installed a new cookstove in Francis Elementary we received a grant for.
-Replaced exhaust fan motors in Francis Cafetera kitchen.
-Installed 2 new gas regulators at Homer Elementary.

-Completed 343 Work Orders this year. 
-Currently have 11 Outstanding Work Orders in the system.  (6 of these are awaiting parts and the remaining 5 are Summer projects.)
 
7. Annual presentation of Drop Out Report, grades 7-12.
Discussion:  Presented by Kevin Wilson. 
8. Annual presentation of College Student Remediation Report.
Discussion:  Presented by Kevin Wilson. 
9. Consent Agenda
Action(s):
Motion to approve. This motion, made by Judy Brooks and seconded by Adrianna Lancaster, passed.
No Action(s) have been added to this Agenda Item.
9.A. Take action on General Fund Purchase Order No. 513-564, Building Fund Purchase Order No.57-66, CNP Fund Purchase Order No. 37-42, all change orders, General Fund Payroll Purchase Order No. 50262-50268, and all Payroll Change Orders.
9.B. Take action on the November investment report.
9.C. Take action to amend high school softball activity fund expenditures.  
10. Take action on resignation(s) received to date.
Discussion:  There being no resignations the board moved to agenda item 11. 
11. Proposed Executive Session to discuss employment of Homer extended day employee for FY21. 25 O.S. §307(b)(1).
Discussion:  It was determined that an executive session was not needed so the board moved to agenda item 15.  
12. Vote to convene into executive session.
13. Acknowledge the board's return to open session.
14. Executive session minutes compliance announcement.
15. Take action on employment of Homer extended day employee for FY21.
Action(s):
Motion to approve. This motion, made by Chris McGill and seconded by Caleb Estes, passed.
No Action(s) have been added to this Agenda Item.
Discussion:  Jamie Schoggins - Homer Ext. Day
16. Take action to rescind policies BE-R2 and BE-E.
Action(s):
Motion to approve. This motion, made by Caleb Estes and seconded by Judy Brooks, passed.
No Action(s) have been added to this Agenda Item.
17. Discuss changes to the Return To Learn plan. 
Discussion:  Mr. Wilson discussed the changes to the Return to Learn Plan that can be found on the district's website.  
18. Superintendent's reports.
Discussion:  Mr. Wilson discussed MacHill completing the secure entrances at Francis and Byng Elementary, Byng's subscription to OSSBA for training requirements for board members, Chris McGill's seat not drawing an opponent and the district paying for the finger printing fee for Byng employees and subs.   
19. Vote to adjourn.
Action(s):
Motion to adjourn at 7:30 p.m. This motion, made by Adrianna Lancaster and seconded by Judy Brooks, passed.
No Action(s) have been added to this Agenda Item.
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