November 12, 2024 at 6:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ESTABLISH QUORUM

2. FLAG SALUTE

3. PRESENTATION OF AUDIT (By Representative from Bledsoe Hewett & Gullekson Certified Public Accountants, PLLLP )

3.a. Discussion and possible action to approve the Audit of the 2023-2024 School Year.

4. Presentation and discussion of facilities improvement plans by Troy D. Rhodes and Company.

5. High School Students and Leaders presentation of Israel Ambassador program. 

6. CONSENT AGENDA
The following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of them.

6.a. Discussion and possible action of the minutes of the October 8th, 2024 Board Meeting. 

6.b. Discussion and possible action to approve the following contracts/agreements for FY'25: (a) BETY KS Fee Schedule FY' 25/26, (b) Annual Bethany Children's Health Center Contract for FY 25 (c) Calm Construction Contract for FY 25.

6.c. Discussion and possible action to approve the following out-of-town/out-of-state/overnight trips: (a) HS Track, Ardmore OK, May 8th-10th 2025, (b) HS Robotics Club, Kansas City, KS, March 26th-30th, 2025, (c) HS Robotics Nationals, Houston, TX, April 16th-20th, 2025, (d) HS Boys Basketball, Farmington, AR, December 12th-14th, 2024, (e) HS Boys Basketball, Tulsa, OK, January 9th-11th, 2025. 

6.d. Approve the additions to the following Activity Fund accounts: (1) Multilingual Program, (2) Volleyball, (3) BHS PTO, and (4) Key Club.

6.e. Approve the Financial Fund Reports

7. Approve the Encumbrances for the General Fund Non-Payroll # 443-497 ($75,850.53), Change Orders for the General Fund ($90,339.12), and the General Fund Payroll # 70000-70627 ($13,667,434.53).

8. Discussion and possible action on payment of the annual mid-year stipend in the amount of $500.

9. Discussion and possible action to approve the revisions to the following Board Policies:

1. CBB- POLICY FORBIDDING THE SUPPLANTING OF FEDERAL FUNDS AND GRANT MONIES FOR LOCAL REVENUE
2. CBBB- INTERNAL CONTROLS
3. CDA- MANAGMENT AND INVESTMENT OF FUNDS
4. CE- ANNUAL BUDGET
5. CFB- ACTIVITY FUNDS
6. CFBB- SANCTIONING OF PARENT ORGANIZATIONS AND BOOSTER CLUBS
7. CFBB-E- APPLICATION FOR SANCTIONING
8. CFBB-P SANCTIONING OF ORGANIZATIONS AND ASSOCIATIONS(PROCEDURES)
9. CFEA- SALARY DEDUCTIONS
10. CHA- PURCHASING AND DISTRIBUTION
11. CHC- BIDS AND QUOTATIONS
12. CHD- CREDIT CARDS
13. CI- DISPOSAL OF SURPLUS SCHOOL PROPERTY
14. CIA- DISPOSAL OF REAL PROPERTY
15. CKAD- SCHOOL SECURITY DRILLS
16. CKAF- USE OF METAL DETECTORS
17. CKAJ- SCHOOL SECURITY SURVELLIANCE CAMERAS
18. CKC- SAFETY DRILLS
19. CKCA- EMERGENCY SCHOOL CLOSINGS
20. CKCB- BOMB THREATS
21. CKC-R1- FIRE DRILLS RULES AND PROCEDURES
22. CKC-R2- TORNADO DRILLS RULES AND PROCEDURES
23. CKDA- TOBACCO USE PROHIBITED
24. CKHA- ASSAULTS UPON SCHOOL EMPLOYEES
25. CL- BUILDINGS, EQUIPMENT, AND GROUNDS
26. CLB- EQUIPMENT ACCOUNTABILITY
27. CLBCB- ARMED SCHOOL EMPLOYEES
28. CN-R1- SCHOOL TRANSPORTATION(REGULATIONS)
29. CO- CHILD NUTRITION AND PHYSICAL FITNESS PROGRAM
30. COB- PROCUREMENT
31. COB-P- PROCUREMENT PROTEST PROCEDURES
32. COB-R- PROCUREMENT(REGULATION)
33. CPAC- TELEPHONES
34. CVFA- FAIR LABOR STANDARDS ACT
35. CVFA-P-FAIR LABOR STANDARDS ACT PROCEDURES
36. CVFA-R-FAIR LABOR STANDARDS ACT (REGULATION)

10. Discussion and possible action to approve the 2025 School Election Resolution. 

11. Discussion and possible action on the Bethany High School course, Intermediate Algebra, to be renamed Algebraic Reasoning with Functions in the course catalog.

12. Discussion and possible action to accept the bid from Lingo Construction Services to be the BPS construction management contractor for fiscal years 25-29.

13. Discussion and possible action on the establishment of a Bethany Unified Club.  

14. STAFF REPORTS: Presentation of School Improvement Plans by site administrators.

15. Proposed Executive Session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee as listed in Addendum A, as authorized by 25 O.S. § 307 (B)(1). 

15.a. Vote to convene or not to convene into Executive Session.

15.b. Acknowledge return to open session.

15.c. Executive Session minutes compliance announcement.

16. Discussion and possible board action on the hiring of personnel in Addendum A for the 24-25 school year.

 

17. INFORMATION ITEMS:
Foundation Banquet This Thursday Night
3rd Grade Musical November 21st
Thanksgiving Break November 25th-29th
 

18. BOARD MEMBER COMMENTS

19. SUPERINTENDENT REPORT

Superintendent to present board members with report on individual continuing education training credits earned.

20. ADJOURNMENT