September 12, 2023 at 12:00 PM - Regular Meeting for the Board of Education

1. Call to order.

2. Roll call of members.

3. Introduction of guests.

4. Vote on the minutes of the regular meeting held on August 8, 2023.

5. Vote on the agenda as part of the minutes and any new business that could not reasonably be foreseen 48 hours in advance of the meeting.

6. Vote on warrants and encumbrances: 2022-23 change orders to close out the fiscal year; 2023-24 General Fund Encumbrance No. 503 to 631; 70146 to 70180; Building Fund No. 13 to 16; and any change orders that apply to approved purchase orders.

7. Financial Reports

7.A. Activity Fund and Transfer Reports

7.B. Treasurer's Report on General and Building Funds and Investments

8. Vote on activity, treasurer, and investment reports.

9. Vote on temporary personnel contracts for 2023-24 as listed on agenda as Attachment "A".

10. Vote on declaring items listed on Attachment "B" as surplus property and allowing the Board and Superintendent to legally dispose of at their discretion.

11. Vote on the 2023-24 District Marketing Plan as presented by Sarah Hirschman, Marketing and Communications Director.

12. Vote on the Estimate of Needs (budget) for 2023-24 and financial statements for 2022-23 as prepared by Patten & Odom, Certified Public Accountants of Broken Arrow, OK, and WTC financial staff.

13. Discuss and vote on the following student fundraisers A-M to be used for expenses for student leadership activities, contest and meeting expenses, field trips, charitable donations, guest speaker expenses, student awards and specific purposes:

A.  Sayre Business Tech - Chain of Love links for Special Olympics charity and candles for class funds, apparel and Career Day expenses
B.  Sayre Health Careers  - beef jerky for class funds and apparel
C.  Sayre Criminal Justice - gas card raffle for class funds and classroom supplies and apparel
D.  Burns Flat Auto Collision - auto detailing for class funds, awards, supplies and apparel
E.  Burns Flat Pre-Engineering - custom cut and engraved items for class funds, robotics competition expenses and apparel
F.  Burns Flat Biomedical - Beef and grill raffle for class funds, apparel and charity supplies
G.  Burns Flat Business/Multimedia - cups, T-shirts, ornaments, etc. w/design logos for class funds 
H.  Burns Flat Service Careers - produce/plant sale for class funds, supplies and equipment expenses
I.  Burns Flat Health Careers - candles for class funds and apparel
J.  Burns Flat Culinary Arts - peppermint bark and hot chocolate mix for class funds
K.  Burns Flat Networking/Security - gourmet coffee sales for class funds and student certification expenses
L.  Weatherford Dental Asst. - T-shirt ads and CE courses for class funds, community service project expenses, apparel, guest instructor fee, and student state licensure and CE expenses 
M.  Sayre Cosmetology - Hoodie ads for class funds

14. Vote on non-discrimination notice adding Linda Maberry as a Title IX Coordinator based at the Sayre Campus for fiscal year 2023-24 and update policy book accordingly.

15. Vote on adoption of updated District Pandemic Preparation and Response Plan.

16. Vote on additions and amendments 16 a. to 16 i. to the Western Technology Center's Policy and Procedure Manual regarding:
a.  Accommodations for Lactating Employees
b.  Suicide Awareness and Training
c.  Administration of Opioid Antagonists
d.  Reporting Suspected Child Abuse and/or Neglect
e.  Electronic Signatures
f.  Board Policies
g.  Reduction-in-Force Support Personnel
h.  Emergency Responses
i.  Staff Leave--Maternity and Personal Leave

17. Vote on out-of-state travel request for Chris Carpenter, Auto Collision Instructor, to attend the Texas Auto Body Trade Show training in Irving, Texas.

18. Vote on out-of-state travel request for Shane Brashears, Biomedical Instructor, to attend the Project Lead the Way Summit in Dallas, Texas on September 21-23, 2023.

19. Vote on the resignation of Evelyn Tilson, Dental Administrative Assistant-Weatherford Campus, effective December 31, 2023, and seek replacement.

20. Vote on the resignation of Ricky Willingham, Network Technician-Burns Flat Campus, effective December 31, 2023, and seek replacement.

21. Vote on the resignation of Penny Berry, Assistant Superintendent, effective June 30, 2024, and seek replacement.

22. Superintendent's Report

22.A. Discuss possible use of district land in Hobart.

23. New Business:  in accordance with 25 O.S. §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

24. Announcements.

25. Adjourn.