May 14, 2024 at 12:00 PM - Regular Meeting for the Board of Education

1. Call to order.

2. Roll call of members.

3. Introduction of guests.

4. Vote on the minutes of the regular meeting held on April 9, 2024.

5. Vote on the agenda as part of the minutes and any new business that could not reasonably be foreseen 48 hours in advance of the meeting.

6. Vote on warrants and encumbrances: 2023-24 General Fund Encumbrance No. 1089 to 1168; 70240 to 70261; Building Fund No. 27; and any change orders that apply to approved purchase orders.

7. Financial Reports

7.A. Activity Fund and Transfer Reports

7.B. Treasurer's Report on General and Building Funds and Investments

8. Vote on activity, treasurer, and investment reports.

9. Vote on temporary personnel contracts for 2023-24 as listed on agenda as Attachment "A".

10. Vote on declaring items listed on Attachment "B" as surplus property and allowing the Board and Superintendent to legally dispose of at their discretion.

11. Vote on renewal of the technology centers’ cooperative agreement with the Gooden Group of Edmond, Oklahoma for marketing/public relations services with Meridian Technology Center as fiscal agent for 2024-25.

12. Vote on the technology centers’ Statewide Marketing Cooperative Agreement for marketing/public relations services with Autry Technology Center as fiscal agent for 2024-25.

13. Vote on renewal of contract with Alcohol and Drug Testing, Inc. (ADTI) to provide required DOT drug testing services for employees for 2024-25.

14. Vote on additions and amendments to the Western Technology Center's Policy and Procedure Manual regarding school board officers' duties and organization, open records act, board of education oaths of office, and the grading system.

15. Vote on acceptance of the 2023-24 Annual Safety/Security Report to the Board concerning the District’s emergency preparedness and safety needs prepared by the WTC Safety Committee.

16. Vote on additional leave of absence without pay request by one employee during Spring 2024.

17. Vote on the resignation of Deborah Sanders, Applied Math Instructor at the Burns Flat Campus, effective May 31, 2024.

18. Vote on reassigning Deborah Sanders to the position of STEM/Pre-Engineering Instructor, effective August 1, 2024.

19. Vote on the resignation of Henry "Dee" Wilhelm, Director of Student Services, effective July 1, 2024, and seek replacement.

20. Vote on interview committee's recommendation to hire a Criminal Justice Instructor at the Sayre Campus, effective August 1, 2024, contingent upon satisfactory National Criminal History Records Search. 

21. Vote on interview committee's recommendation to hire a Counselor at the Sayre Campus, effective August 1, 2024, contingent upon satisfactory National Criminal History Records Search.

22. Vote on interview committee's recommendation to hire a Snack Bar Operator at the Burns Flat Campus, effective August 1, 2024, contingent upon satisfactory National Criminal History Records Search. 

23. Presentation by HOSA Community Awareness team.

24. Vote on out-of-state travel request and expenses for two HOSA-Future Health Professionals Health Career students and one sponsor to attend the International HOSA-Future Health Professionals Convention on June 25-30, 2024, in Houston, TX.

25. Vote on out-of-state travel request and expenses for twelve HOSA-Biomedical students and two sponsors to attend the International HOSA-Future Health Professionals Convention on June 24-30, 2024, in Houston, TX.

26. Vote on out-of-state travel request and expenses for one student and two sponsors for the Culinary Arts program to attend the Skills USA National Leadership Conference on June 24-28, 2024 in Atlanta, GA.

27. Vote on out-of-state travel request and expenses for two students and one sponsor from the Business Technology - Sayre program to attend the Business Professionals of America National Leadership Conference on May 10-14, 2024 in Chicago, IL.

28. Vote on out-of-state travel request and estimated expenses for Chris Carpenter, Auto Collision Instructor, to attend 3M instructor training on July 22-26, 2024 in St. Paul, MN.

29. Superintendent's Report

29.A. Update on graduation ceremonies.

30. Proposed executive session for the purpose of the re-employment of any or all instructors and staff of the district for fiscal year 2024-25 as listed on Attachment “C”.

The President of the Board will designate the executive session minutes compliance clerk.  25 O.S.§307 (B) (1).

31. Vote to convene or not convene in executive session.

32. Acknowledge board's return to open session.

33. Executive session compliance announcement.

34. Minutes compliance clerk will report on executive session.

35. Vote on the re-employment of any or all of the instructors and staff of the district for fiscal year 2024-25 as listed on Attachment “C”.

36. New Business:  in accordance with 25 O.S. §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

37. Announcements.

38. Adjourn.