Meeting Agenda
1. Call to Order and Recording of Members Present and Absent
2. Vote to Approve or Not to Approve Minutes of July 20, 2026, Regular Meeting
3. Vote to Approve or Not to Approve Minutes of July 23, 2026, Special Board Meeting
4. Conduct a walk-through and building assessment of Ada High School to evaluate the improvements completed during the FY2025–2026 school year, review the impact of the completed projects on the school's facilities, and identify any remaining maintenance or capital improvement needs.
5. Vote to reconvene the meeting at Willard Grade Center at 817 E. 9th
6. Conduct a walk-through and building assessment of Willard Grade Center to evaluate the improvements completed during the FY2025–2026 school year, review the impact of the completed projects on the school's facilities, and identify any remaining maintenance or capital improvement needs.
7. Vote to reconvene this meeting at the Board Office at 324 W. 20th
8. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #187-307; #50387-50407 - totaling $793,606.43
     b.  Building Fund:  P.O. #59 - totaling $1,352.00
     c.  Bond Fund 37:  P.O. #4-6 - totaling $1,738.60
     d. Transportation Bonds: P.O. #1 - totaling $106,605.00
     e.  Activity Fund:  P.O. #34-99 - totaling $50,401.45
      f.  Athletic Fund:  P.O. #28-75 - totaling $65,614.64
9. Financial Update of the District
10. New Business
11. Superintendent’s Report
12. Discussion of Strategic Plan
13. Discussion and possible action to approve the revised Extra-Duty Assignment Stipends Schedule
14. Discussion and possible action to approve Ada City Schools' Mission, Vision and Values statement
15. Discussion and possible board action to approve entering into a contract with Lauren Mathis as Deaf and Hard of Hearing Specialist for Ada City Schools
16. Discussion and possible board action to enter into a Memorandum of Understanding with The Chickasaw Nation Early Childhood Program
17. Discussion and possible action to approve Contract for Secondary Career and Technology Education Programs at attached
18. Discussion and possible action to accept the lowest qualified bid for the purchase of one (1) 14-passenger bus
19. Discussion and possible board action to approve Site Information Guides 
20. Discussion and possible board action to approve the adoption of the following OSSBA policies:
  • DABB-E Affidavit of Good Standing
  • DED-R2 Bereavement Leave (Regulations)
  • DEF - Unused Sick Leave Retirement Program
21. Discussion and possible action to revise the following Ada Board of Education policies:
  • AEA - Mission Statement
  • CKAH - Use of Automatic External Defibrillator
  • DABB - Records Investigation
  • DED-R3 - Personal Business Leave (Regulations)
  • DEC-R7 - Maternity Leave (Regulations)
  • DEE-R - Travel and Expenses
  • DHAC - Staff Members and Electronic or Digital Communications
  • EHDD - Concurrent Enrollment Student
  • EIA-R4 - Student Retention (Regulation)
  • EIAE - Proficiency Based Promotion
  • EKBA - Strong Readers Act
  • FE - Student Transfers
  • FFA - Health:  Students
  • FFACC - Diabetes Medical Management Plan
  • FFG - Reporting Suspected Child Abuse and/or Neglect
22. Vote to Approve or Not to Approve the use of the hourly calendar to calculate instructional and professional time for the 2026-2027 school year
23. Discussion and possible action on Sanctioning Booster Clubs and Parent Teacher Organizations (PTOs) as shown on the attachment
24. Vote to Approve or Not to Approve 2026-2027 Home Football Official Contracts
25. Vote to Approve or Not to Approve Workshop Expenditures as listed on attachment
26. Review of Board Member Training Points
27. Comments by Board Members
28. Vote to Accept or Not to Accept the Following Funds:
     a.  County Funds - $126,039.36
     b.  State Funds - $118,571.21
     c.  Prior Year Reimbursements - $74,520.59
     d.  FY2027 Gear UP Funding - $101.049.60
29. Vote to convene or not to convene to Executive Session for the purpose of conducting confidential communications between the board and its attorneys concerning a pending claim from Oklahoma Teacher Retirement System regarding Melissa Hisle; the board having been advised by its attorneys that disclosures relating to this matter will seriously impair the ability of the board to proceed with the claim in the public interest, pursuant to Title 25, O.S. Section 307(B)(4) of the Oklahoma Statutes; to conduct the ongoing evaluation of the Superintendent;  for discussion and possible action to hire one (1) AECC Principal; one (1) SpEd Teacher; two (2) AJHS teachers; two (2) AECC teacher assistants; one (1) Willard teacher assistant; one (1) Redbud paraprofessional; one (1) AHS SpEd paraprofessional; one (1) IT Assistant; one (1) bus driver; one (1) Redbud custodian, and one (1) custodian & bus monitor; one (1) Director of Tennis Operations; one (1) HS boys tennis coach; and to accept resignations from Pamela Wright from paraprofessional position, Jayden Edwards, Emily Isern Davis, Loyal Frazier, Frank Lindsay, Lisa Cowans, Jasmine Cuzzort, Connie Hayes 25 O.S. Section 307(B)(1)
30. Acknowledge Return to Open Session
31. Statement of Executive Session Proceedings
32. Action Items:
32.a. Vote to hire personnel listed on attachment
32.b. Vote to accept resignations from the following:  Pamela Wright from paraprofessional position; Jayden Edwards, Emily Isern Davis, Loyal Frazier, Frank Lindsay, Lisa Cowans, Jasmine Cuzzort, Connie Hayes
33. Vote to Adjourn 
Agenda Item Details Reload Your Meeting
Meeting: August 10, 2026 at 4:00 PM - Regular Meeting Agenda
Agenda Item:
1. Call to Order and Recording of Members Present and Absent
Agenda Item:
2. Vote to Approve or Not to Approve Minutes of July 20, 2026, Regular Meeting
Agenda Item:
3. Vote to Approve or Not to Approve Minutes of July 23, 2026, Special Board Meeting
Attachments:
Agenda Item:
4. Conduct a walk-through and building assessment of Ada High School to evaluate the improvements completed during the FY2025–2026 school year, review the impact of the completed projects on the school's facilities, and identify any remaining maintenance or capital improvement needs.
Agenda Item:
5. Vote to reconvene the meeting at Willard Grade Center at 817 E. 9th
Agenda Item:
6. Conduct a walk-through and building assessment of Willard Grade Center to evaluate the improvements completed during the FY2025–2026 school year, review the impact of the completed projects on the school's facilities, and identify any remaining maintenance or capital improvement needs.
Agenda Item:
7. Vote to reconvene this meeting at the Board Office at 324 W. 20th
Agenda Item:
8. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #187-307; #50387-50407 - totaling $793,606.43
     b.  Building Fund:  P.O. #59 - totaling $1,352.00
     c.  Bond Fund 37:  P.O. #4-6 - totaling $1,738.60
     d. Transportation Bonds: P.O. #1 - totaling $106,605.00
     e.  Activity Fund:  P.O. #34-99 - totaling $50,401.45
      f.  Athletic Fund:  P.O. #28-75 - totaling $65,614.64
Attachments:
Agenda Item:
9. Financial Update of the District
Attachments:
Agenda Item:
10. New Business
Agenda Item:
11. Superintendent’s Report
Attachments:
Agenda Item:
12. Discussion of Strategic Plan
Agenda Item:
13. Discussion and possible action to approve the revised Extra-Duty Assignment Stipends Schedule
Attachments:
Agenda Item:
14. Discussion and possible action to approve Ada City Schools' Mission, Vision and Values statement
Attachments:
Agenda Item:
15. Discussion and possible board action to approve entering into a contract with Lauren Mathis as Deaf and Hard of Hearing Specialist for Ada City Schools
Attachments:
Agenda Item:
16. Discussion and possible board action to enter into a Memorandum of Understanding with The Chickasaw Nation Early Childhood Program
Attachments:
Agenda Item:
17. Discussion and possible action to approve Contract for Secondary Career and Technology Education Programs at attached
Attachments:
Agenda Item:
18. Discussion and possible action to accept the lowest qualified bid for the purchase of one (1) 14-passenger bus
Attachments:
Agenda Item:
19. Discussion and possible board action to approve Site Information Guides 
Attachments:
Agenda Item:
20. Discussion and possible board action to approve the adoption of the following OSSBA policies:
  • DABB-E Affidavit of Good Standing
  • DED-R2 Bereavement Leave (Regulations)
  • DEF - Unused Sick Leave Retirement Program
Attachments:
Agenda Item:
21. Discussion and possible action to revise the following Ada Board of Education policies:
  • AEA - Mission Statement
  • CKAH - Use of Automatic External Defibrillator
  • DABB - Records Investigation
  • DED-R3 - Personal Business Leave (Regulations)
  • DEC-R7 - Maternity Leave (Regulations)
  • DEE-R - Travel and Expenses
  • DHAC - Staff Members and Electronic or Digital Communications
  • EHDD - Concurrent Enrollment Student
  • EIA-R4 - Student Retention (Regulation)
  • EIAE - Proficiency Based Promotion
  • EKBA - Strong Readers Act
  • FE - Student Transfers
  • FFA - Health:  Students
  • FFACC - Diabetes Medical Management Plan
  • FFG - Reporting Suspected Child Abuse and/or Neglect
Attachments:
Agenda Item:
22. Vote to Approve or Not to Approve the use of the hourly calendar to calculate instructional and professional time for the 2026-2027 school year
Attachments:
Agenda Item:
23. Discussion and possible action on Sanctioning Booster Clubs and Parent Teacher Organizations (PTOs) as shown on the attachment
Attachments:
Agenda Item:
24. Vote to Approve or Not to Approve 2026-2027 Home Football Official Contracts
Agenda Item:
25. Vote to Approve or Not to Approve Workshop Expenditures as listed on attachment
Attachments:
Agenda Item:
26. Review of Board Member Training Points
Attachments:
Agenda Item:
27. Comments by Board Members
Agenda Item:
28. Vote to Accept or Not to Accept the Following Funds:
     a.  County Funds - $126,039.36
     b.  State Funds - $118,571.21
     c.  Prior Year Reimbursements - $74,520.59
     d.  FY2027 Gear UP Funding - $101.049.60
Agenda Item:
29. Vote to convene or not to convene to Executive Session for the purpose of conducting confidential communications between the board and its attorneys concerning a pending claim from Oklahoma Teacher Retirement System regarding Melissa Hisle; the board having been advised by its attorneys that disclosures relating to this matter will seriously impair the ability of the board to proceed with the claim in the public interest, pursuant to Title 25, O.S. Section 307(B)(4) of the Oklahoma Statutes; to conduct the ongoing evaluation of the Superintendent;  for discussion and possible action to hire one (1) AECC Principal; one (1) SpEd Teacher; two (2) AJHS teachers; two (2) AECC teacher assistants; one (1) Willard teacher assistant; one (1) Redbud paraprofessional; one (1) AHS SpEd paraprofessional; one (1) IT Assistant; one (1) bus driver; one (1) Redbud custodian, and one (1) custodian & bus monitor; one (1) Director of Tennis Operations; one (1) HS boys tennis coach; and to accept resignations from Pamela Wright from paraprofessional position, Jayden Edwards, Emily Isern Davis, Loyal Frazier, Frank Lindsay, Lisa Cowans, Jasmine Cuzzort, Connie Hayes 25 O.S. Section 307(B)(1)
Agenda Item:
30. Acknowledge Return to Open Session
Agenda Item:
31. Statement of Executive Session Proceedings
Agenda Item:
32. Action Items:
Agenda Item:
32.a. Vote to hire personnel listed on attachment
Agenda Item:
32.b. Vote to accept resignations from the following:  Pamela Wright from paraprofessional position; Jayden Edwards, Emily Isern Davis, Loyal Frazier, Frank Lindsay, Lisa Cowans, Jasmine Cuzzort, Connie Hayes
Agenda Item:
33. Vote to Adjourn 

Web Viewer