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July 12, 2021 at 6:30 PM - Regular Board of Education Meeting

Minutes
1. Call meeting to order; roll call, flag salute, moment of silence.
2. Public Participation
3. Superintendent’s Report
Discussion:  Ms. Laura resented the bids for child nutrition and whom the bids were awarded to.  Most of the bids did not include prices, they just stated prices at market value.  The board acknowledged CMP bids received and the basis for an award or non-award.

  Ms. Helton reported the AG teachers are moving the greenhouse to beside the outdoor ed building with Board permission.
 The press box is being remodeled.  The multipurpose gym floor is being replaced and should be finished by this Thursday.  Danny Croft is going to clean out the flower beds in the administration building and putting in a rock garden.  
Mr. Frazier is coming to the August meeting, after the Estimate of Needs is completed at the end of July.   
Mazie gym is waiting for the fire marshal to arrive to grant approval to take occupancy. 
The PTO wants to change their bylaws.  The changes included requiring meetings to be quarterly instead of once a year.  They also want to be a district PTO to serve the whole district.  
The high school counselor is setting up a meeting with each senior student to plan their pathway.  




 
4. Discussion and action of Bond 36 Projects
Action(s):
Motion to approve Moore Farms bid for the work listed. This motion, made by Brett Drumm and seconded by Jason Stutzman, Passed.
  • Cory Nicholas: Absent
  • R J Wishard: Absent
  • Brett Drumm: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
No Action(s) have been added to this Agenda Item.
5. Consent Agenda:  Discuss then vote to approve or not approve listed items in the consent agenda. (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items).
Action(s):
Motion to approve Consent Agenda as read. PO #15 in general fund is closed. This motion, made by Jason Stutzman and seconded by Tim Quigley, Passed.
  • Cory Nicholas: Absent
  • R J Wishard: Absent
  • Brett Drumm: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
No Action(s) have been added to this Agenda Item.
5.a. Approve Board meeting minutes for the June 28, 2021 board meeting.
5.b. Approve financial statements, all warrants issued for payment, change orders and all purchase orders and activity fund balances:
General Fund #11 FY 2021-2022 encumbrances 1-143
Building Fund #21 FY 2021-2022 encumbrance 1-3
Activity Fund #60 FY 2021-2022 encumbrances 1-20 
Bond Fund #36 FY 2020-2021 encumbrances 1-6
Sinking Fund  #41 FY 2021-2022 encumbrance 1
5.c. Approve Fund Raisers for Activity Accounts: 801,813, 820, 867 and 880.
5.d. Approve contract with Midwest Bus Sales for buses. 
5.e. Approve a contract with Access 2Healthcare Solutions, Inc. for FY 2021-2022.
5.f. Approve the contract with TechNow for FY2021-2022
5.g. Approve Cherokee Fire Protection Professionals, LLC installation and service agreement for FY 2021-2022.
5.h. Approve the agreement between Northeastern State University and Chouteau-Mazie Schools for FY 2021-2022
5.i. Approve the contract with TinyEYE Therapy Services for FY2021-2022.
5.j. Approve the contract with Weaver Drug Testing Lab for FY2021-2022.
5.k. Fund raiser to spread mulch at the elementary and mazie playgrounds.
6. Proposed Executive Session
Discuss, then vote to approve or disapprove going into executive session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual public officer or employee. 
Executive Session Authority: Title 25 Oklahoma Statues 307 (B) (1)
Resignations
      Blake Heston

Employment:
  1.  BUS DRIVERS FOR FY2021-2022
  2. KINGERGARTEN TEACHER
6.a. Motion to Convene
Action(s):
Motion to convene into Executive Session 7:32 p.m. This motion, made by Jason Stutzman and seconded by Tim Quigley, Passed.
  • Cory Nicholas: Absent
  • R J Wishard: Absent
  • Brett Drumm: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
No Action(s) have been added to this Agenda Item.
6.b. Acknowledge return to open session
Action(s):
Motion to reconvene into regular session at 7:54 pm. This motion, made by Tim Quigley and seconded by Jason Stutzman, Passed.
  • Cory Nicholas: Absent
  • R J Wishard: Absent
  • Brett Drumm: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
No Action(s) have been added to this Agenda Item.
6.c. Statement by Board President
Discussion:  Those present were superintendent and board members no votes were taken.
7. Current Business: Action Items
7.a. Approve the resignation of Blake Heston.  
Action(s):
Motion to approve the resignation of Blake Heston. This motion, made by Jason Stutzman and seconded by Brett Drumm, Passed.
  • Cory Nicholas: Absent
  • R J Wishard: Absent
  • Brett Drumm: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
No Action(s) have been added to this Agenda Item.
7.b. Vote to hire bus drivers for FY2021-2022 as listed. 
Action(s):
Motion to approve bus drivers for FY2021-2022 per list. This motion, made by Brett Drumm and seconded by Jason Stutzman, Passed.
  • Cory Nicholas: Absent
  • R J Wishard: Absent
  • Brett Drumm: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
No Action(s) have been added to this Agenda Item.
7.c. Vote to hire  ECC kindergarten teacher on a temporary contract for FY 2021-2022. 
Action(s):
Motion to hire Cassie Balmos as ECC kindergarten teacher on a temporary contract for FY2021-2022. This motion, made by Brett Drumm and seconded by Tim Quigley, Passed.
  • Cory Nicholas: Absent
  • R J Wishard: Absent
  • Brett Drumm: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
No Action(s) have been added to this Agenda Item.
8. New Business: In accordance with 25 Okla. Stat. §311(A)(9), this is limited to any matter not known or which could not have been reasonably foreseen prior to the time of posting of this agenda.
 
Discussion:  No new business
9. Vote for Adjournment
Action(s):
Motion to adjourn at 7:57 p.m. This motion, made by Jason Stutzman and seconded by Tim Quigley, Passed.
  • Cory Nicholas: Absent
  • R J Wishard: Absent
  • Brett Drumm: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
No Action(s) have been added to this Agenda Item.
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