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October 19, 2020 at 6:30 PM - Special Board of Education Meeting

Minutes
1. Call meeting to order; roll call, flag salute, moment of silence.
2. Public Participation
3. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $1,695,000 General Obligation Building Bonds of the School District. 
Action(s):
Motion to approve the resolution determining the maturities of General Obligation Building Bonds in the amount of $1,695,000 to be sold on November 16th at 12:00 at the Administration Building. This motion, made by Cory Nicholas and seconded by Tim Quigley, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
4. Discussion and possible action on any items needed for Bond Project 36.  
Action(s):
Motion to approve Schilt management change orders on Price request #2 in the amount (-$576.00), a change order for Price request #3 to set up the water tank in the amount of $20,330.00 and change order with Felix Thomson change order #1 in the amount of $2,425.50. This motion, made by Brett Drumm and seconded by Cory Nicholas, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Rodney presented an update on ongoing projects.  Roof project is complete just awaiting warranties.  Gym HVAC project is finished waiting on close out documents.  Cafeteria flooring is scheduled to be installed this upcoming weekend.  Mazie gym project is going well.  Concrete is planned for this week.  The building materials are scheduled to be delivered 11/2/20.  
5. Discussion and possible action to approve bid for epoxy for bleachers.
 
Action(s):
Motion to approve epoxy bid for bleachers. This motion, made by Brett Drumm and seconded by Cory Nicholas, Tabled.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
Motion to approve the epoxy bid for the bleachers in the main gym in the amount of $60,700.00 by Beauty Crete. This motion, made by Jason Stutzman and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
6. Superintendent’s Report
Discussion:  Debbie Shanks presented the current budget.  Ms. Helton presented an update of number of students on distance learning.  Mr. Coblentz has done a lot of clean up work around the district which is greatly appreciated. 
7. Discussion and possible action to approve 2020-2021 Board of Education Election Resolution for Seat #1.  
Action(s):
Motion to approve Board of Education Election Resolution for 2020-2021 for Seat #1 for a 5 year term and close Precinct 660019. This motion, made by Brett Drumm and seconded by Tim Quigley, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8. Consent Agenda:  Discuss then vote to approve or not approve listed items in the consent agenda. (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items).
Action(s):
Motion to approve Consent Agenda items as read. This motion, made by Cory Nicholas and seconded by Jason Stutzman, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8.a. Approve Board meeting minutes for the September 17, 2020 board meeting.
8.b. Approve financial statements, all warrants issued for payment, change orders and all purchase orders and activity fund balances:
General Fund #11 FY 2020-2021 encumbrances 290-372,  28 (Therapy & Beyond increase amount to $45,000)
Child Nutrition Fund #22 FY 2020-2021 encumbrance 14
Activity Fund #60 FY 2020-2021 encumbrance 172-307
Year to date encumbrance register
8.c. Approve Fund Raisers: 
Activity account 801
8.d. Discussion and possible action to approve Geneva Rawdon to be paid $1000.00 for ELA online curriculum completion.  Ms Schlesener was hired to complete this project, this summer,  but is unable due to health reasons.  
8.e. Discussion and possible action to approve Veronica Martin to be approved as the tutor for Mazie.  
8.f. Discuss and possible action to reapprove Midwest Bus Lease, LLC for activity bus lease, $21,000.00/year for FY2020-2021.
9. Proposed Executive Session
Discuss, then got to approve or disprove going into executive session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual public officer or employee. 
Executive Session Authority: Title 25 Oklahoma Statues 307 (B) (1)

Resignations:  Rachelle Hutchison-Teachers aide ECC 

Employment: Payroll Clerk
9.a. A. Mortion to Convene
Discussion:  No executive session tonight. 
9.b. Acknowledge return to open session
9.c. Statement by Board President
10. Current Business: Action Items
10.a. Discussion and possible action to accept the resignation of Rachelle Hutchison.
Action(s):
Motion to approve the resignation of Rachelle Hutchison. This motion, made by Brett Drumm and seconded by R J Wishard, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10.b. Discussion and possible action to approve hiring Donna Harvey for Payroll Position at the rate of $13.50 per hour for FY2021.  
Action(s):
Motion to approve hiring Donna Harvey for payroll position at the rate of $13.50 per hour for FY 2021. This motion, made by Cory Nicholas and seconded by Brett Drumm, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
11. New Business: In accordance with 25 Okla. Stat. §311(A)(9), this is limited to any matter not known or which could not have been reasonably foreseen prior to the time of posting of this agenda.
 
Discussion:  No new business this month.
12. Vote for Adjournment
Action(s):
Motion to adjourn at 8:30 p.m. This motion, made by Jason Stutzman and seconded by Brett Drumm, Passed.
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • Jason Stutzman: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
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